Receptionist

Overview

Amazing opportunity to join a fast-growing consulting company that has major clients in Mauritius, Africa and the UK. They focus on providing solutions to the complex derivative markets by using suitable technologies to fulfil the space between business and Technologies within the Corporate / Investment Banking / Government industries.

What is in it for you:

Fun dynamic working environment where you will be part of a family that will focus on your career development

They work with cutting edge technologies and hire the top talent in the market

They have a dynamic, down to earth and very intelligent team

Challenging and fast paced consulting environment

Opportunity to really be part of a team and become a specialist in your field

Supportive and very qualified management team

Modern and well-designed offices

Hire the top talent in the industry

No. of Vacancies

1

Specific Skills

Key Competencies & Skills

• Professional Communication: Excellent verbal and written communication skills, with the ability to engage confidently and courteously with a diverse range of stakeholders at all levels.
• Interpersonal Skills: A warm, approachable demeanour with strong relationship-building capabilities and a genuine commitment to service excellence.
• Cross-Departmental Collaboration: Proven ability to work effectively across multiple teams and functions, serving as a reliable communication and coordination hub for the entire office.
• Organisation & Time Management: Exceptional organisational skills with the ability to manage multiple competing priorities, meet deadlines, and maintain accuracy under pressure.
• Attention to Detail: High degree of accuracy and thoroughness in the execution of all administrative tasks and documentation.
• Discretion & Confidentiality: Demonstrated ability to handle sensitive and confidential information with professionalism and integrity.
• Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office management systems.
• Adaptability & Proactivity: A self-motivated, solutions-oriented approach with the flexibility to adapt to changing business requirements and priorities.

Responsible For

Key Responsibilities 1. Receptionist Duties

• Serve as the first point of contact and brand ambassador for the organisation, consistently delivering a warm, professional, and welcoming experience to all visitors, clients, and staff.
• Manage the reception area at all times, ensuring it is presentable, organised, and reflective of the company’s professional standards.
• Answer, screen, and direct all incoming telephone calls and queries promptly and professionally.
• Coordinate the receipt, distribution, and dispatch of incoming and outgoing mail, packages, and deliveries.
• Manage the office kitchen and pantry, including ordering groceries and consumables, maintaining stock levels, and ensuring communal areas are kept clean and well-stocked.
• Maintain visitor logbooks and manage access control in accordance with building and company security protocols.

2. General Office & Administrative Support

• Coordinate and support day-to-day office operations to maintain a professional, organised, and efficient working environment.
• Manage the procurement and inventory of office supplies, stationery, and equipment, ensuring adequate stock levels and cost-effective usage.
• Oversee meeting room bookings and scheduling, ensuring rooms are set up, equipped, and ready for use.
• Handle general correspondence, filing, and document management in accordance with company procedures and record-keeping requirements.
• Provide administrative support to the executive and management team as required, including diary management, travel coordination, and document preparation.
• Assist with the coordination and logistics of internal events, company functions, and staff engagement initiatives.

3. Human Resources (HR) Support

• Support the onboarding and induction process for new employees, including the preparation of materials, access requests, and scheduling of orientation sessions.
• Assist with recruitment coordination, including scheduling interviews, preparing candidate documentation, and welcoming candidates upon arrival.
• Provide logistical and administrative assistance for all internal HR events and employee engagement initiatives.
• Manage the travel desk function, including coordinating travel bookings, accommodation, and itineraries for staff in line with company travel policies.
• Maintain organised and up-to-date HR filing and document management systems in support of the People team.

4. Building & Office Management Support

• Act as the primary administrative liaison between the organisation and the Building Management team, facilitating communication and the resolution of facilities-related matters.
• Log, track, and follow up on maintenance requests, repairs, and building-related issues to ensure timely resolution.
• Coordinate office access, parking allocations, and key management in partnership with the Building Manager.
• Support health and safety compliance within the office environment, including maintaining relevant registers and assisting with emergency procedures.

Job Nature

Full Time

Educational Requirements

• National Diploma or equivalent qualification in Office Administration, Business Administration, or a related field (preferred).
• Minimum of 2 years’ experience in a receptionist or administrative role, ideally within a professional services or multi-functional environment.
• Prior experience supporting HR, Finance, Legal, or Facilities functions will be considered a strong advantage.
• Experience working in a fast-paced, corporate office environment with exposure to multiple stakeholders and business units.

Experience Requirements

1+

Job Location

Rosebank

Salary

• Retirement annuity
• Group Risk
• Unemployment insurance fund
• Loss of income policies

Job Level

Junior Position

Interested candidates can send their resumes to natasha@njplacements.co.za mentioning "Job Title" in the subject line.