Receptionist post level13) 3 positions) Contract appointment: 3 years)

Organizational Unit University of the Free State -> Student Affairs, Sport, Arts and Culture -> Kovsie Sport, Arts and Culture Contract Type Contract Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date 2/9/2026 Description KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

• Capture gym membership agreements and payments (financial data) and access-related enrolments on subsystems (Intensity).
• Apply membership cancellation processes and attend to all client enquiries (telephonic, email and walk-ins).
• Manage compliance with the Public Administration and Management Act (PASA), including providing relevant reports, maintaining accurate records, implementing PASA-related requests, and coordinating and monitoring matters arising from the Strategic Transformation Committee (STRATCOL).
• Assist with debtor management (financial reports, implementation of debtor corrections and contacting).
• Assist with monthly financial reconciliation reports.
• Assist with monthly member number reports.
• Assist with High-Performance athletes’ monthly access to training facilities.
• Report maintenance issues relating to the building and equipment as prescribed in the Standard Operating Procedures (SOP).
• Assist with the opening and closing of KovsieFit, as well as weekend shifts (every second weekend) from 07:00–11:00.
• Perform general office administration, including filing, photocopying and ordering stationery.
• Assist with group classes (bookings, class structures and client set-ups).
• Assist on the floor (equipment and programmes).
• Read and reply to all KovsieFit emails.
• Assist with Health and Safety.
• Assist with service requests and SOLVEIT queries to ensure timely resolution.

Inherent requirements:

• Grade 12 or national vocational certificate on NQF Level 4.
• One (1) year’s relevant working experience relating to the duties and responsibilities.

Recommendations:

• Previous work experience with gym management software, debtor management, financial data capturing and reception duties.

Competencies Required competencies:

• Results Orientated:
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic Thinking:

• The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

• The ability to interact with others and establish personal connections with people.

Assumption of duties:

1 October 2026

Closing date:

2 September 2026

Salary:

The annual remuneration package, including benefits is R 240,866. 45– R 403,692. 54 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 2558/2876 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.