Receptionist

Receptionist – Law Firm

Job Summary
We are seeking a professional and organized Receptionist to join our law firm. The successful candidate will be the first point of contact for clients and visitors, responsible for managing front‑desk operations, communication flow, and administrative support. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities

• Greet clients and visitors, ensuring a professional and welcoming environment.
• Answer, screen, and direct incoming calls; take accurate messages.
• Schedule and confirm appointments, coordinating attorneys’ calendars.
• Draft routine correspondence, including appointment confirmations, acknowledgements, and follow‑up letters under attorney guidance.
• Handle incoming and outgoing mail, emails, and faxes.
• Maintain filing systems and databases for legal documents.
• Order and manage office supplies.
• Operate office equipment.
• Uphold strict confidentiality in all client and case matters.

Skills & Competencies

• Strong verbal and written communication skills.
• Professional telephone etiquette and client service orientation.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office.
• Attention to detail and accuracy in scheduling and correspondence.
• Ability to maintain confidentiality and discretion at all times.

Qualifications

• High school diploma or equivalent
• Prior experience as a receptionist or administrative assistant, ideally in a law firm or professional services environment. (advantages)

Why Join Us

This role offers the opportunity to be part of a dynamic legal team, providing essential support to attorneys and clients. As the firm’s front line, you will play a vital role in shaping client impressions and ensuring smooth office operations.

Pay: R60 000,00 - R84 000,00 per year

Work Location: In person