Receptionist/Admin

JOB PURPOSE:

To provide comprehensive reception, administrative, organizational, and secretarial support to the overall office operation

DUTIES AND RESPONSIBILITIES

OFFICE COORDINATION

· Maintain a welcoming, organised, and efficient reception and office environment.

· Manage incoming calls, emails, and general correspondence in a timely and professional manner.

· Monitor and replenish office supplies, manage inventory, and liaise with vendors and service providers as required.

· Maintain accurate filing systems, both electronic and manual, ensuring the secure handling of records and confidential documentation.

· Assist with the coordination of local travel, i.e. booking of accommodation,

· Assist with stakeholder engagements, events, and other corporate activities.

· Assist with the administration and maintenance of company databases and records.

· Assist with the coordination and follow up on office and building maintenance matters to ensure a safe and functional work environment.

· Provide general office support and contribute to departmental projects and initiatives as needed.

HR ADMINISTRATION

· Assist with recruitment processes—posting job ads, scheduling interviews, and liaising with candidates

· Support onboarding of new hires, including preparing welcome packs and coordinating induction schedules.

· Assist with offboarding terminated employees

· Assist with the coordination of training logistics and maintain accurate training records

SKILLS AND COMPETENCIES

· Excellent organizational and time management skills.

· Strong verbal and written communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to prioritize tasks and work under pressure.

· Strong attention to detail and accuracy.

· Professionalism and discretion when handling confidential information.

· Ability to multitask and meet deadlines.

EDUCATIONAL REQUIREMENTS:

· Matric is essential

· Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or a related field would be advantageous

· Minimum 3-5 years' experience in a Receptionist, Personal Assistant, or similar administrative role.

Pay: R12 000,00 - R14 000,00 per month

Education:

• High School (matric) (Required)

Experience:

• Receptionist : 2 years (Required)

Language:

• English (Required)

Work Location: In person