Registry Clerk: Logistical Services (Post available in various locations), Ref No. DSD 74/2026

Job Purpose

To provide registry and records management services, including the capturing, filing, retrieval and maintenance of records on the electronic content management system.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification)

Recommendation

None.

Key Performance Areas

Provide registry counter services; Handle incoming and outgoing correspondence; Render an effective filing and record management service; Operate office machines in relation to the registry function; Process documents for archiving and/or disposal.

Competencies

Knowledge of the following: Registry duties, practices as well as the ability to capture data, and operate computer; Understanding of the legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment; Understanding of the work in registry; Electronic records management / electronic content management systems, including scanning, indexing, filing and retrieval of records. Skills in the following: Numeracy skills; Literacy skills; Computer literacy; Planning and organisation; Good verbal and written communication skills; Records Management / ECM system; Scanning and electronic document handling skills; Attention to detail in records capturing and filing; Ability to operate an Electronic Records Management / ECM system.

Remuneration

R 237 453- R 279 708 per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.

All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)