Registry/Reception Clerk: Archive Administrative Support Services, Ref No. CAS 21/2026

Job Purpose

The Department of Cultural Affairs and Sport, Western Cape Government has an opportunity for a competent individual to provide registry services.

Minimum Requirements

Grade 12 (Senior Certificate or equivalent qualification).

Recommendation

None.

Key Performance Areas

Attend to clients; Handle telephonic and other enquiries received; Receive and register hand delivered mail/files; Receive all mail; Sort, register and dispatch mail; Distribute notices on registry issues; Opening and close files according to record classification system; Filing/storage, tracing (electronically/manually) and retrieval of documents and files; Complete index cards for all files; Open and maintain franking machine register; Frank post, record money and update register daily; Undertake spot checks on post to ensure no private post is included; Lock post in postbag for messengers to deliver to Post Office; Open and maintain remittance register; Record all valuable articles as prescribed in the remittance register; Hand delivers and signs over remittances to finance; Send wrong remittances back to sender via registered post and record reference number in register; Keep daily record of number of letters franked; Electronic scanning of files; Sort and package files for archives and distribution.

Competencies

Knowledge of the following: Registry duties, practices as well as the ability to capture data, and operate computer; Legislative framework governing the Public Service; Storage and retrieval procedures in terms of the working environment; Understanding of the work in registry. Skills in the following: Numeracy skills; Literacy skills; Good verbal and written communication skills; Computer Literacy (MS Word, Excel, PowePoint); Ability to work in a team.

Remuneration

R 237 453 – R 279 708 per annum (Salary Level 5)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Only applications submitted online will be accepted.Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to attend interviews on a date and time as determined by the department. The selection process will be guided by the EE targets of the employing department.

Kindly note that technical support is only available from Monday to Friday from 8:00 to 16.00. Should you experience any difficulties with your online application you may contact the helpline at 0861 370202. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)