Remote Executive Assistant / Virtual Assistant – International Opportunities

Location: Cape Town – Remote
Job Type: Full-Time / Part-Time / Contract / International Opportunities
Company: Retail Assistants

Exceptional Executive Assistants & Virtual Assistants Wanted

Are you the person who keeps everything organised while everyone else is running around?

Retail Assistants is building a pool of experienced South African Executive Assistants and Virtual Assistants for potential remote opportunities supporting founders, executives and international businesses, including organisations operating in the UAE, UK and USA.

We're looking for highly organised, professional and resourceful people who can make an executive's working life easier.

This isn't simply about waiting for instructions.

The strongest candidates should be able to:

Anticipate. Prioritise. Organise. Follow up. Solve problems.

Opportunities May Include

• Executive Assistant
• Virtual Assistant
• Personal Assistant
• Founder Assistant
• Executive Support
• Administrative Assistant
• Operations Assistant
• Sales & Administrative Assistant
• Client Services Administrator

Potential Responsibilities

Depending on the employer:

• Calendar management
• Inbox management
• Meeting scheduling
• Preparing agendas
• Taking meeting notes
• Tracking action items
• Following up on deadlines
• Online research
• Preparing documents
• Creating presentations
• Spreadsheet management
• CRM administration
• Travel planning
• Flight/accommodation bookings
• Appointment coordination
• Report preparation
• Client communication
• Supplier follow-ups
• Digital filing
• Project coordination
• Sales administration
• General executive support

We're Looking For People Who Are

• Exceptionally organised
• Reliable
• Professional
• Discreet
• Resourceful
• Proactive
• Detail-oriented
• Strong written communicators
• Confident spoken communicators
• Comfortable taking responsibility
• Able to prioritise competing demands
• Capable of working without constant supervision
• Comfortable supporting senior people

Technology

Tell us what you genuinely know how to use.

Experience may include:

Google Workspace, Microsoft 365, Excel, Google Sheets, PowerPoint, Google Slides, Teams, Zoom, Slack, Canva, Notion, Trello, Asana, Monday.com, Calendly, CRM systems and AI productivity tools.

You don't need to know everything listed.

Remote Working Requirements

Candidates should have:

• Reliable computer
• Stable internet
• Professional home-working environment
• Strong spoken and written English
• Ability to attend video meetings
• Ability to work international hours where required

Video Candidate Profile

Shortlisted candidates may be invited to create a short professional introduction and complete a simple executive-support scenario.

For example:

"Your executive has 40 unread emails, two conflicting meetings, an urgent client requesting a response and a flight that needs to be booked today. Talk us through how you would prioritise the situation."

We're assessing:

Communication + Organisation + Judgement + Professionalism + Problem-Solving

Remuneration

Remuneration will depend on the employer, experience, seniority, responsibilities, hours and engagement structure.

How to Apply

Email info@retailassistants.co.za

Subject: INTERNATIONAL EA / VA – [YOUR NAME]

Include:

• CV
• Location
• Employment status
• Notice period/availability
• Years of EA/VA/admin experience
• Types/levels of executives previously supported
• Industries you've worked in
• Software/platforms you use
• Current/previous remuneration
• Expected remuneration
• UAE/UK/US working-hour availability

Please answer:

What are the three things you believe make an exceptional Executive Assistant?

Joining the Retail Assistants talent pool does not guarantee placement.

Pay: From R7 500,00 per month

Work Location: In person