Reporting Payroll Administrator

PURPOSE OF THE JOB

To serve as the data backbone of our payroll team by extracting, analysing and translating complex payroll data into actionable insights and accurate compliance reports. The role will empower the team by optimising workflows and audit trails, while providing high-level reporting and analytics needed for strategic decision-making.

KEY RESPONSIBILITIES

● Compliance and Statutory Reporting

○ Prepare and extract necessary payroll data for monthly, quarterly and year-end statutory filings.

○ Coordinate data compilation for internal and external payroll audits to ensure all records are accurate and accessible.

○ Complete statutory tax reconciliations, process directives, and distribute required IRP5 tax documentation.

○ Monitor data-handling practices to ensure strict compliance with data privacy laws such as POPIA and GDPR.

● Data Analytics and Financial Reporting

○ Produce and distribute complex payroll reports covering headcount, overtime, variances and labour cost distributions.

○ Consolidate payroll metrics across multiple corporate entities and transform raw data into clean, executive-ready dashboards.

○ Conduct deep-dive variance analyses between pay cycles to identify and resolve data anomalies before final sign-off.

○ Reconcile third-party deduction reports, prepare manual payments as required, and manage system order capturing.

● Team Support and Audit Optimisation

○ Serve as the primary reporting resource for the payroll and HR departments by extracting data sets to assist with payroll run reconciliations.

○ Assist the Payroll Manager with data migration, system integration, and structural adjustments across the corporate group.

● Payroll Input and Processing

○ Provide relief coverage during team absences by processing information on Sage 300 according to set parameters.

○ Review operational documentation for correctness against company policies, rules, and relevant legislation.

○ Create or update electronic personnel files and log monthly structure changes due to promotions or salary adjustments.

JOB INCUMBENT REQUIREMENTS

● Matric with a Diploma in Accounting or Payroll. A Sage Payroll Certificate is advantageous.

● Minimum of 4 years' payroll experience, with a strong focus on data analysis, systems administration, and advanced reporting.

● Proficiency in the Sage 300 payroll system with at least 4 years’ experience.

● Sound knowledge of payroll legislation, PAYE, UIF and Labour Law.

● Strong numerical ability, attention to detail and accuracy in processing payroll.

● High level of accuracy and attention to detail

● Experience using SAP or an equivalent accounting system (advantageous)

● Proficient in MS Word, MS Excel, Google Sheets and Google Workspace

● Be able to handle tight deadlines and high pressure

● Competencies: Problem-solving ability, service orientation, stress tolerance, adaptability and a commitment to delivering quality work.

CLOSING DATE: 31 August 2026

If you are interested in the position above and meet the requirements, please submit your application.

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.

By submitting your application, you are giving Pepkor implicit consent to the storage and processing of your personal information.

Pepkor strives for equal opportunity in terms of its employment equity guidelines.

Application Question(s):

• Do you hold a Matric certificate ?
• Do you hold a Diploma in Accounting or Payroll?
• Do you have a minimum of 4 years of dedicated payroll processing experience?
• Do you currently hold a Sage Payroll Certificate ?

Work Location: In person