Retail store Administrator

The successful candidate must have a strong understanding of retail administration and a minimum of 5 years' practical experience working on the Arch system. This is a hands-on role requiring accuracy, attention to detail and the ability to work in a fast-paced retail environment.

Key Responsibilities

• Capture and process supplier invoices accurately on Arch
• Read, verify and reconcile invoices against supporting documentation
• Process and capture GRVs (Goods Received Vouchers)
• Assist with supplier account and statement reconciliations
• Process credit notes and resolve invoice discrepancies
• Ensure invoices and supporting documents are correctly filed
• Maintain accurate electronic and physical filing systems
• Assist with stock-related administration and documentation
• Capture and maintain accurate store records
• Assist with daily and weekly administrative reporting
• Assist with cash-up and related administrative duties where required
• Ensure supplier documentation is complete and up to date
• Assist management with general store administration
• Maintain organised records for auditing and compliance purposes
• Follow up on outstanding documentation, invoices and supplier queries
• Provide general administrative support to the store management team
• Perform any other reasonable administrative duties required by the store

Minimum Requirements

• Minimum 5 years' experience using the Arch retail system
• Previous experience in a retail, grocery or supermarket environment
• Strong understanding of invoice processing and administration
• Experience with GRVs
• Good computer literacy
• Strong attention to detail and accuracy
• Excellent filing and organisational skills
• Ability to work under pressure and meet deadlines
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• Must live in or be reasonably close to Parow / Northern Suburbs
• Must be willing and available to work shifts, including weekends and public holidays when required

Advantageous

• Experience with Dext
• Experience with supplier reconciliations
• Previous experience in an OK Store or similar grocery retail environment
• Experience with retail stock administration and inventory processes

Personal Attributes

We are looking for someone who is:

• Highly organised and systematic
• Reliable and punctual
• Accurate and detail-oriented
• Comfortable working with numbers and financial documentation
• Proactive and able to identify discrepancies
• Able to work independently
• Professional and trustworthy
• Comfortable working in a busy retail environment

Pay: R6 000,00 - R8 500,00 per month

Work Location: In person