Risk and Compliance Officer

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

Business Management, Legal, Risk and Compliance Office

Risk and Compliance Officer (Post Level 9)

(Tygerberg Campus)

Ref. TGB11/372/0926

The Legal, Risk and Compliance Office in the Faculty of Medicine and Health Sciences at Stellenbosch University (SU) provides strategic and operational legal, governance,

risk, compliance and occupational health and safety support to the Faculty. The Office promotes sound governance, regulatory compliance and effective risk management

through the provision of legal advisory services, commercial contract support, occupational health and safety management, institutional risk management, compliance

monitoring, bursary governance and related governance functions. The Office works collaboratively with Faculty management, departments, and other stakeholders to

strengthen governance, support informed decision-making and promote a safe, compliant and accountable operating environment.

Duties/Pligte

• Bursary governance and administration:

• Managing and overseeing the Faculty's bursary governance framework by administering Faculty staff bursaries, externally funded bursaries and departmental

bursaries throughout the bursary lifecycle. Ensuring the integrity and maintenance of bursary records, funding registers, payment schedules and compliance

documentation to ensure sound governance and compliance with legislative, contractual and reporting requirements.

• Leading and administering the annual Faculty Staff Bursary Programme, including the call for applications, application administration, committee documentation,

committee meetings, minutes, communication of outcomes and facilitation of bursary payments. Taking responsibility for monitoring recipients' academic

progress and compliance with bursary conditions, maintaining accurate records, and administering the programme in accordance with the Faculty Bursary

Guidelines, including the recovery of funds where contractual obligations are not met.

• Providing governance oversight of departmental bursary processes by verifying compliance with the Faculty Bursary Guidelines and applicable University

requirements. Reviewing bursary documentation and approvals, facilitating compliant bursary payments, and ensuring the integrity and maintenance of records

and reports required for institutional governance and accountability.

• Managing and administering externally funded bursaries, including bursary agreements, funding arrangements and stakeholder relationships with external

funders and internal support divisions. Preparing invoices, financial reconciliations, funding statements and other reports required by the Faculty and external

funders.

• Overseeing and assessing compliance with the legislative and governance framework applicable to bursaries, including section 10(1)(q) of the Income Tax Act

58 of 1962, SARS Interpretation Note 66, the Faculty Bursary Guidelines (as amended from time to time), donor requirements, funding agreements and

applicable University policies. Managing bursary-related audit responses, identifying and assessing compliance risks, preparing governance reports, and driving

continuous improvement in bursary governance, internal controls and administrative processes.

• Occupational Health and Safety governance and compliance:

• Administering and overseeing the implementation of the Faculty's Occupational Health and Safety (OHS) Management System, including effective compliance

monitoring against applicable legislation, University policies, Faculty standards and statutory requirements.

• Administering and overseeing the Faculty's Occupational Health and Safety governance processes, including statutory appointments, compliance registers and

committee processes. Ensuring the integrity and maintenance of committee documentation, meeting records, legal appointments and other statutory OHS

records.

• Planning and conducting Occupational Health and Safety inspections, compliance assessments, audits, operational risk assessments and incident investigations

across the Faculty, including laboratory, research and other high-risk environments. Overseeing and following up on corrective actions, liaising with Campus

Health and other relevant stakeholders on COIDA-related matters, and preparing Occupational Health and Safety reports and recommendations.

• Planning and administering Occupational Health and Safety awareness programmes, inductions and emergency preparedness activities, including emergency

drills and related initiatives. Ensuring the maintenance of statutory training records and contributing to strengthening the Occupational Health and Safety culture

across the Faculty.

• Providing specialist occupational health and safety compliance guidance and advice to laboratory managers, researchers, technical personnel, contractors and

other stakeholders. Administering hazardous chemical compliance processes and providing operational support to the Faculty's Hazardous Chemical

Substances Coordinator function, overseeing the implementation of corrective actions, and identifying opportunities for continuous improvement in laboratory

governance, occupational health and safety and regulatory compliance.

• Faculty risk and compliance:

• Administering and overseeing the Faculty Risk Register and other operational risk registers, including tracking and assessing risk mitigation actions, maintaining

accurate risk records and preparing risk reports. Facilitating the implementation of the Faculty's risk management framework and providing guidance to relevant

stakeholders on risk management processes and requirements.

• Administering and conducting compliance monitoring activities across the Faculty, including maintaining compliance registers, the Faculty Legal Register,

governance records and other compliance documentation. Assessing compliance with applicable legislation, University policies and governance frameworks,

identifying areas of non-compliance and recommending appropriate corrective actions.

• Administering and facilitating the Faculty's Employment Equity programme, including liaising with Faculty management, the Director: Employment Equity,

Employment Equity Representatives and other stakeholders. Ensuring the maintenance of statutory records and facilitating the implementation and monitoring of

the University's Employment Equity Plan within the Faculty.

• Managing and facilitating the Faculty's participation in internal and external audits, governance reviews and compliance assessments, including the preparation

and maintenance of audit records, coordination of required information and responses, and overseeing and tracking corrective actions. Preparing governance

and compliance reports and advising relevant stakeholders on identified findings and required actions.

• Managing and implementing assigned Faculty governance, risk and compliance initiatives and compliance projects. Developing procedures and guidance

documents, facilitating policy implementation, and identifying and implementing opportunities for continuous improvement in governance, compliance and risk

management practices.

• Legal, governance and office administration:

• Administering commercial contracts, legal registers, governance records and related documentation. Conducting legal research, preparing draft correspondence,

reports and governance documents, and managing assigned contract administration processes.

• Administering governance