Sales Admin Assistant

Job title

Admin Assistant

Job type

Full-time Pay

Amount Rate

R 11 000.00 per month

Commission Rental Income

0.3% Rental income received ex vat less branch running cost Sales Income

0.2% Sales income received ex vat

Job description

OFFICE MANAGEMENT:

Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office.

Maintain sufficient stationery, cleaning products and tools necessary to run the office.

Task the employee who cleans the office to “spring” clean cupboards, fridge, microwave every so often.

Keep the office in a presentable state for customers.

Keep the filing up to date and ensure all desks are kept in a presentable condition.

SALES REP ASSISTANCE:

Assist with walk in clients with information on the various Kazin units and send out quotes.

Follow up with clients who were sent quotes.

Assist with admin related tasks such as unit movements, lease agreements, quotes, etc.

Give the driver instructions on which units to deliver/collect on instruction from the sales rep, ensuring they have the correct paperwork etc.

Ensure the yard assistant does their daily duties such as clean the office, perform the fortnightly branch tool, and stock count, put up and take down the tear drop banners etc.

Save soft copies of lease agreements and delivery notes on the server and keep up the folder structure of the lease agreements and delivery notes (old vs new folders when unit is returned).

Complete the admin section of the rental return and refund sheets for off-hire units and give these to the yard supervisor.

Ensure the correct process is followed with the refund and refurb processes and documentation.

Assist with any other task the sales rep requires you to complete.

REFURBS:

Create client folders & save unit photos sent from the driver.

Print refurb checklists, inspect units and fill out checklists.

Print refurb checklists, inspect units and fill out checklists.

Minor Refurb - Explain to the yard assistant what needs to be fixed.

Ensure refurb checklist is completed for all returning rentals and follow up on repairs to units if not completed.

Filing checklists – FIFO

Final check on units - Only if the sales rep is not available.

Take finished refurb photos and add them to the client folder.

REFUNDS:

Complete “Refund Sheet” as per refund SOP.

GENERAL:

Ensure all units in the yard have keys and tags attached. This forms part of the weekly count.

Maintain rental and yard unit key system.

Create and maintain Gumtree advertising for stock seized from outstanding debtors.

Assist with obtaining quotes and pricing from suppliers when necessary.

Assist the members of staff with any admin related task requested to do.

Order some office supplies and other goods for the branch upon instruction.

Perform any other task assigned to you.

Key qualifications

High School (Matric)

Years of experience

2 years

Drivers Licence

B

Pay: Up to R11 000,00 per month

Work Location: In person