Sales Administrator East Rand

Sales Administrator
East Rand

Job Summary

The role is responsible for providing comprehensive sales administration support throughout the vehicle sales and delivery process. Key duties include managing sales deal files, ensuring all required FAIS, FICA, bank and company documentation is complete, processing warranty registrations, preparing invoice instructions and delivery documentation, and coordinating vehicle invoicing in line with monthly targets.
The position also involves managing sublet supplier orders, liaising with suppliers and the Spartan workshop regarding PDI and fitment requirements, monitoring vehicle readiness for invoicing and delivery, assisting sales staff with customer communication, resolving documentation queries for previously purchased vehicles, and coordinating with the Licensing Administrator regarding permits, tare changes, registration and licensing.
The successful candidate should have strong administrative and documentation skills, excellent attention to detail, good time management and the ability to work effectively in a fast-paced team environment. A Matric or higher qualification, at least three years' relevant experience, SAP proficiency, strong Microsoft Office skills and a Code 8 driver's licence are required

Job Description:

• Manage deal files for sales team.
• Ensure all relevant documentation is in file to meet minimum FAIS and Company document requirements.
• Ensure all relevant Bank documentation are on file to meet minimum FICA and Company requirements.
• Ensure all warranty registrations are submitted timeously on all sold vehicles as per warranty policy and procedure.
• Complete and submit all invoice instructions accurately to Sales Manager for sign off.
• Ensure all invoices are completed as per monthly target (you are requiring to work late on month end)
• Complete delivery documentation for salesperson once vehicle is ready for delivery.
• Open and close sublet supplier orders.
• Liaising with sublet suppliers on lead times and vehicle collection/delivery.
• Supply Spartan workshop with PDI and fitment orders
• Liaising with Spartan workshop and sublet suppliers to ensure all orders on vehicles are received and closed timeously before invoicing.
• Assist sales staff in communicating with customers and keep them informed / updated on progress regarding their purchase.
• Assist customer with queries and documentation of previously purchased vehicles.
• Liaising with Licensing administrator for tare change, permits and vehicle registration and license

Key Performance Indicators

• Support your manager in a constructive manner and ensure that all department relationships are properly maintained
• Personally manage work efficiently.
• Highest degree of workplace ethics maintained at all times.
• Effective internal and external workplace relationship building via effective communication.
• Participate in all relevant workplace training programmes.
• Maintaining and improving personal skills and assisting other with improvements.
• Ensure all health and safety rules and procedures are adhered to.
• Good housekeeping and filing.
• Adhere to company dress code and PPE requirements.
• Manage personal overtime in conjunction with manager and adhering to Labour regulations act.
• Good time management skills.

Minimum Requirements:

• Matric or higher
• Minimum 3 years’ experience in similar role
• Efficient in SAP system
• Excellent Microsoft office
• Code 8 licence

Personal Attributes:

• Confident and proactive approach-anticipates issues and requirements.
• Must be a team player
• Attention to detail and strong documentation skills
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Read and write in English

Work Location: In person