Sales Coordinator

Purpose of the Job

The Sales Coordinator is responsible for preparing and monitoring truck rental quotations and documentation accurately, ensuring alignment with approved rates and company procedures. The role supports the sales and operations teams through efficient data administration, costing, record keeping, and professional communication, while maintaining high standards of housekeeping and compliance.

Key Responsibilities:

Operational

• Truck rental quotes must be prepared based on the instructions provided in the quote request and the rates received from the Sales Representative or Finance Management ad Costing department.
• Rates are to be applied according to the appropriate approval levels within the company.
• Use the correct quotation templates when preparing quotes.
• Maintain a quote register with all typed quotes, ensuring each quote is assigned a unique reference number.
• All quotes must be reviewed and approved by the Sales Manager.
• Once approved, quotes should be sent to the relevant salesperson.
• Ensure all quotes and supporting documentation are properly filed in shared folder for future reference.
• Submit accepted quotes to the Sales Administration team for further processing.
• Always maintain a high standard of professional conduct.
• Provide support with relevant operational functions as required.
• Perform general data administration and maintenance duties.
• Ensure accurate and up-to-date record keeping.

Housekeeping

• Filing and general data housekeeping are required.
• Ensure all filing is completed accurately and timeously.
• Clean and organize data where necessary.
• Maintain housekeeping standards daily.
• Adhere to all Health and Safety regulations.

Minimum Requirements:

• Grade 12
• 3+ years’ experience in a sales coordination role
• Proficiency in Microsoft Office Suite (level 2)

Skills Required

• Strong administrative skills and accuracy
• Organisational skills
• Excellent verbal and written skills
• Effective data management
• Filing and document control
• Problem-solving skills

Personal Attributes

• Detail oriented
• Organised and methodical
• Calm under pressure
• Deadline and results-driven
• Self-motivated and proactive
• Conscientious

Knowledge

• Quoting procedures of the Group
• Document management tools and strategies
• Administrative systems
• Sales and operational support
• SOP’s pertaining to the operation

Disclaimer

Please note that due to the high volume of applications received, only shortlisted candidates will be contacted. If you do not receive feedback from us within 4 weeks (28 days) of submitting your application, please consider your application unsuccessful on this occasion.

We appreciate the time and effort you have invested in your application and encourage you to apply for future opportunities that match your skills and experience.

We wish you every success in your job search and thank you for considering our company as a potential employer.

Kind regards,
The Recruitment Team

Work Location: In person