Sales Order Administrator

About the Role:
We are seeking a meticulous and efficient Orders Capturing Administrator to join our team. You will be responsible for the accurate receipt, verification, and system capturing of all incoming and outgoing orders, ensuring a smooth workflow from sales to dispatch. captured, verified, and tracked accurately and timeously, sales, warehouse/logistics.

Key Responsibilities and Duties

Order Processing & Capturing:

• Receive customer, client, or branch orders via email, portals, or phone and capture them accurately into ERP platforms.
• Raise purchase orders (POs) and (MOs) and orders for dispatch and Production.
• Verify order details, including pricing, product codes, quantities, stock availability.

Stock & Inventory Coordination:

• Monitor stock levels and coordinate with warehouse, dispatch, or production teams to ensure picked goods match captured orders.
• Track bin transactions, stock movements, or specialized tracking systems

Liaison & Communication:

• Communicate order confirmations, delivery schedules, and backorders to customers or internal stakeholders.
• Coordinate with logistics providers, transport companies, and clearing agents for local or export dispatches

Administration & Reporting:

• Maintain clean, organized filing systems for all order-related documentation (invoices, PODs, Orders)

Minimum Requirements

• Education: Grade 12 / Matric certificate (a tertiary qualification in Administration, Supply Chain or Logistics advantageous).
• Experience: 2+ years of administration, data capturing, or order-processing experience.
• Computer Literacy: Proficiency in MS Office, with strong skills in Microsoft Excel
• Experience working with an ERP or stock management system

Key Competencies:

• High level of numeric accuracy and attention to detail.
• Good verbal and written communication skills (English)
• Ability to work under pressure, meet strict cut-off/dispatch times, and multi-task

Pay: R15 000,00 - R25 000,00 per month

Work Location: In person