Scheduling and Operations Coordinator

SCHEDULING & OPERATIONS COORDINATOR

Remote

Are you exceptionally organised, tech-savvy and always looking for a smarter, more efficient way of doing things?

A growing finance and automation-focused business is looking for a highly capable Scheduling & Operations Coordinator to keep calendars, workloads, deadlines and follow-ups running smoothly.

This is initially a half-day, remote position, with occasional meetings at the Hillcrest office, and offers the opportunity to grow as the business expands.

Key Responsibilities

• Manage calendars, appointments, scheduling and follow-ups.
• Coordinate incoming workloads and ensure tasks are appropriately prioritised.
• Track team deadlines and confidently follow up to ensure deliverables stay on schedule.
• Maintain clear dashboards and task-tracking systems.
• Coordinate meeting actions and ensure nothing falls through the cracks.
• Assist with client communication and general operational administration.
• Use AI tools to improve productivity, drafting, summarising and workflow management.
• Identify inefficient processes and recommend continuous improvements and automation opportunities.
• Support basic numerical, financial and reporting-related tasks.

We're Looking For Someone Who Is

• Exceptionally organised and process-driven.
• Highly computer literate and comfortable learning new technology.
• Confident using AI as an everyday productivity tool.
• Experience with Claude AI would be a major advantage.
• Numerically strong; some accounting or finance exposure would be advantageous.
• Naturally focused on process improvement and continuous improvement.
• Confident enough to hold others accountable for deadlines and follow up when necessary.
• Able to prioritise and make decisions without requiring constant direction.
• An excellent written and verbal communicator.
• Curious, adaptable and genuinely committed to continuous learning.
• The underlying role is specifically designed for someone comfortable working across multiple communication channels, structured trackers and evolving technology rather than relying on inboxes or manual lists.

Hours: Initially half-day / part-time, with potential to grow

Location: Remote, with occasional meetings in Hillcrest, Durban

Salary: Negotiable based on skills and experience

To Apply Send your CV with the subject line: "Scheduling and Ops Coordinator"

Only shortlisted candidates will be contacted.