School Administrator

Job Advert Summary

Little Bosch is seeking a warm, organised, and proactive School Administrator to support the efficient day-to-day operations of our Grade R school. The successful candidate will be the first point of contact for families, staff, and visitors, ensuring a welcoming, professional, and well-organised environment. This role requires a person who enjoys working with young children and their families, possesses strong administrative and communication skills, and can manage multiple responsibilities with efficiency and attention to detail.

Start Date: 01 January 2027

Minimum Requirements

Requirements

• Relevant qualification in Administration, Office Management, Education Administration, or a related field (advantageous).
• Minimum 3–5 years' experience in an administrative role in a school environment preferred.
• Proficiency in Google Workspace (Sheets, Docs, Drive) and Microsoft Office (Word, Excel, Outlook, PowerPoint).
• A valid Police Clearance and Child Protection Clearance Certificate
• Excellent written and verbal communication skills.
• Strong organisational, planning and time-management skills.
• Ability to manage confidential information with discretion and professionalism.
• Excellent interpersonal skills and a professional, friendly manner.
• Ability to work independently and collaboratively as part of a team.
• Valid driver's licence (advantageous).

Duties and Responsibilities

Administration

• Respond professionally and promptly to telephone calls, emails and parent enquiries.
• Maintain accurate learner, staff and family records and attendance.
• Manage filing systems and ensure the confidentiality of sensitive information.
• Prepare and distribute newsletters, notices and school communications.
• Assist with school reports, forms and administrative documentation.
• Liaise with the Western Cape Education Department (WCED).
• Manage and maintain learner records on the CEMIS system.

Admissions and Enrolment

• Prepare enrolment documentation and contracts and related correspondence.
• Manage enquiries from prospective families.
• Coordinate school tours and admissions processes.
• Maintain waiting lists and enrolment records.
• Support families throughout the admissions process.

Financial Administration

• Manage and reconcile petty cash.
• Assisting Bursar’s office with learner records, forms and Little Bosch related collections.

Staff and School Support

• Provide administrative support to the Head of School and teaching staff.
• Assist with ordering stationery, resources and school supplies.
• Support the smooth operation of daily school activities.
• Collating Little Bosch staff leave forms and sending through to Bursar’s office.

Event Coordination

• Assist with planning and administration of school events, parent evenings, fundraising activities and special functions.
• Coordinate invitations, RSVPs, communications and event logistics.
• Support community-building activities within the school.

Compliance and Safety

• Ensure learner records, consent forms and medical information are current and accurately maintained.
• Assist with maintaining compliance documentation and school policies.
• Support health and safety procedures and emergency planning and preparedness requirements.

Marketing and Communication

• Assist with maintaining the school website and social media platforms.
• Prepare promotional materials and communications for prospective families.
• Support school marketing initiatives and community engagement activities.