Senior Admin Officer

SENIOR ADMIN OFFICER

12 MONTHS FIXED-TERM CONTRACT

HEAD QUARTERS; WOODSTOCK

The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa.

We have fantastic job opportunities for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future.

The Desmond Tutu Health Foundation is currently recruiting for a Senior Admin Officer. The main purpose of this position is to provide comprehensive financial administration, contracts coordination, project administration and programme support across the UCT Clinical Trials Unit (UCTCTU), Desmond Tutu HIV Centre (DTHC) projects and related DTHC/F capacity-development initiatives. The position maintains accurate administrative, financial and contractual records, coordinates programme activities, and supports CORE Community Advisory Board meetings and stakeholder events in accordance with UCT, funder and institutional requirements.

• Relevant Diploma or Bachelor’s Degree in Administration, Finance, Commerce, Project Management, Public Health, Health Sciences Administration or a related field
• Minimum of 5 years’ relevant administration experience across all of the following areas: financial administration, project administration, grants administration, research administration, contracts tracking, and programme coordination, within a university, NGO, health, or clinical research environment
• Experience in meeting and event coordination
• Knowledge of financial administration principles
• Knowledge of contracts tracking and document control
• Knowledge of community engagement administration
• Knowledge of records management and confidentiality requirements
• Intermediate to advanced Microsoft Office 365
• Communications skills, verbal and written
• Planning and organizing skills
• Attention to detail
• Problem-solving skills
• Ability to prioritise multiple deadlines and work across multiple projects and stakeholders
• Ability to maintain confidentiality and handling sensitive information appropriately
• Ability to work as part of a team
• Attendance at community meetings and events in the Klipfontein and Mitchells Plain areas is required

Advantageous:

• Knowledge of university or research administration processes
• Knowledge of donor-funded project administration
• Knowledge of research environment administration

Responsibilities:

• Financial administration and transaction tracking
• Contracts logging, routing and document control
• Coordination of IP3 programme activities
• Administrative support for UCTCTU and DTHC project
• Internship and postgraduate programme administration
• Logistical, records and meeting support for CORE Community Advisory Board and stakeholder engagement activities
• Maintaining accurate trackers
• Preparing meetings
• Reporting documentation
• Coordinating logistics
• Liaising with internal and external stakeholders
• Ensuring records are complete, accessible and audit-ready

Values fit: Passion Innovation Progress Integrity Respect Excellence

Submit a detailed cover letter, updated CV with certified copy of highest qualification and details of two (2) current contactable referees by 28 August 2026. Incomplete applications will not be considered.

If you are a foreign national applying for this position please attach a copy of your work permit to your application.

Only short-listed candidates will be contacted. If you have not heard from us within four weeks after the closing date please consider your application as unsuccessful.

We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified.

I understand and accept that by applying for this position, I authorized DTHF to process my personal information in accordance with its internal operational requirements.

I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification.

This job may be removed before it expires.

Desmond Tutu Health Foundation is a child-friendly organisation committed to the protection of children.

For more information about the organization please visit our website.