Senior Administrative Officer

UP Professional and Support

FACULTY OF ENGINEERING, BUILT ENVIRONMENT AND INFORMATION TECHNOLOGY

DEAN’S OFFICE: STUDENT ADMINISTRATION

POST TITLE: SENIOR ADMINISTRATIVE OFFICER (2 Posts)

PEROMNES POST LEVEL: 09

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will assist the Co-ordinator with the effective and efficient handling of student administrative affairs in the Student Administration office of the faculty with specific reference to:

• Student administration for undergraduate and postgraduate students, including admissions;
• Liaising with a broad spectrum of stakeholders (prospective students, applicants, registered students, finalists, graduates, supervisors, external examiners and other stakeholders);
• Assisting with the handling of arrangements regarding examinations and graduation ceremonies and processing examination results;
• Delivering an exceptional and client-friendly service to students and all stakeholders involved in the student administrative processes at the University of Pretoria

MINIMUM REQUIREMENTS:

• Relevant three year Diploma and 3 years of experience

or

• Grade 12 and a total of 5 years of experience

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Appropriate language and communication skills are essential for good relationships with a diverse clientele;

Organisational skills;

• Interpersonal and conflict management skills;
• Computer literacy with broad knowledge and experience of MS Office packages, Internet, GroupWise and PeopleSoft;
• Ability to work independently and participate effectively within a team;
• Accuracy and the ability to maintain confidentiality;
• Previous supervisory experience.

ADDED ADVANTAGES AND PREFERENCES:

• 1 year experience in a tertiary institution

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 6 October 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms E. Greyling contact person. Tel: (012) 420 8400 / estelle.greyIing@up.ac.za for application-related enquiries and Mrs D Tau contact person, dorothy.tau@up.ac.za for enquiries relating to post content. Should you not hear from the University of Pretoria by 15 December 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.