Senior Deputy Company Secretary

General Information

Job ID 36544 Location Johannesburg, South Africa Work Types Full Time Categories Client Corporate Secretarial

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About TMF Group TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

Discover the Role The Senior Deputy Company Secretary is responsible for managing a portfolio of structured finance and corporate entities, ensuring high standards of corporate governance, statutory compliance, and company secretarial administration. This role acts as a trusted advisor to clients, directors, and internal stakeholders, providing proactive support across board governance, regulatory filings, entity management, and client servicing activities.

Key Responsibilities

Client & Stakeholder Management

• Serve as the primary point of contact for allocated structured finance and corporate clients.
• Build and maintain strong relationships with clients, directors, officers, and external stakeholders.
• Respond to client queries and provide timely company secretarial and governance support.
• Coordinate communication, meetings, and document execution with relevant parties.

Company Secretarial & Governance

• Manage board, committee, shareholder, and trustee meeting processes, including agendas, board packs, resolutions, and minutes.
• Ensure client entities remain compliant with applicable legislation, regulatory requirements, and corporate governance standards.
• Maintain statutory records, registers, and corporate documentation.
• Prepare and manage regulatory filings, including annual returns, beneficial ownership filings, and company amendments.
• Support corporate transactions, restructurings, and governance projects as required.

Structured Finance Administration

• Provide company secretarial support to structured finance vehicles and related entities.
• Coordinate transaction-related documentation and governance approvals.
• Maintain accurate records of client transactions and corporate actions.
• Work closely with clients, legal advisors, directors, and internal teams to ensure efficient execution of deliverables.

Compliance & Risk Management

• Support KYC, AML/FICA, and ongoing compliance requirements for client entities.
• Monitor legislative and regulatory developments impacting clients.
• Conduct internal file reviews and governance health checks to ensure compliance and best practice standards.
• Identify risks, service issues, and process improvement opportunities.

Operational Excellence

• Manage multiple client deliverables and ensure deadlines are achieved.
• Maintain accurate records across company systems and databases.
• Assist with onboarding new clients and entities.
• Contribute to process improvements, reporting requirements, and special projects.

Key Requirements

Experience

• Minimum 4-6+ years' experience in company secretarial, corporate governance, compliance, or corporate administration roles.
• Experience supporting structured finance, special purpose vehicles (SPVs), securitisation vehicles, funds, or complex corporate structures is highly preferred.
• Proven experience managing client relationships and delivering company secretarial services to institutional or corporate clients.

Qualifications

• Degree, diploma, or professional qualification in Law, Governance, Compliance, Corporate Secretarial Practice, or a related field.
• Relevant professional memberships or governance qualifications will be advantageous.

Technical Knowledge

• Strong understanding of corporate governance principles and company secretarial practices.
• Knowledge of applicable corporate legislation, compliance, beneficial ownership requirements, and regulatory filing obligations.
• Experience preparing board packs, minutes, resolutions, and statutory records.
• Proficiency in Microsoft Office applications.

Skills & Competencies

• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively under pressure.
• Strong stakeholder management and relationship-building abilities.
• Proactive, solutions-oriented approach with a commitment to high-quality client service.
• Ability to work independently while collaborating effectively within a team.

What’s in it for you? Pathways for career development* Work with colleagues and clients around the world on interesting and challenging work.

• We provide internal career opportunities, so you can take your career further within TMF.
• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact* You’ll be helping us to make the world a simpler place to do business for our clients.

• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

A supportive environment* Strong feedback culture to help build an engaging workplace.

• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

We’re looking forward to getting to know you!