Senior Inventory Clerk - VKB Milling - Mokopane

Introduction

VKB Milling (Pty) Ltd is one of four subsidiaries of VKB Agri Processors (Pty) Ltd, the agri-processing division of the VKB Group. The VKB Group is a significant role player in the agricultural industry in South Africa and strives, through best practices, continuous improvement and world-class operations, to add meaningful value to the industry.

VKB Milling (Pty) Ltd operates white maize mills in Mokopane and Louis Trichardt in Limpopo, and Mashishing in Mpumalanga, as well as a wheat mill and bakery in Frankfort in the Free State.

The company offers employees the opportunity to utilize and develop their skills and knowledge in a challenging and rewarding work environment.

JOB FUNCTION

The Inventory Clerk assists with stock control activities, maintains accurate stock records, performs stock counts, updates systems, and supports inventory integrity within the warehouse environment clerks as well as ensures compliance with company policies and ensuring adherence to Health & Safety, Food Safety, and HACCP procedures.

JOB REQUIREMENTS

• Grade 12/ Std 10 / NQF Level 4
• 1 – 3 years’ experience in a similar role.
• Experience with stock counting and stock reconciliation
• Commitment to safety and quality procedures
• Ability to work independently and as part of a team

JOB DESCRIPTION

• Report stock discrepancies

  • Identify differences between physical stock and system quantities, document findings, and escalate discrepancies for investigation to ensure accurate inventory records.Mokopane maize transfer and water calculation

  • Manage the transfer of maize quantities into the Mokopane area, perform water calculations for production batches, and ensure accurate posting into relevant systems.Assist in receiving and issuing stock

  • Support warehouse and production teams by checking incoming goods for accuracy, capturing quantities, and issuing stock to departments according to operational requirements.Maintain inventory documentation

  • Ensure all stock-related paperwork, system entries, GRVs, delivery notes, and transaction records are properly updated, organized, and stored for audit readiness.Ensure proper stock storage practices

  • Monitor adherence to FIFO, correct pallet stacking, temperature/humidity requirements, and safe storage procedures to maintain product quality and prevent losses.Breakbulk daily stock takes and checking the differences

  • Perform daily physical counts in breakbulk areas, compare to system quantities, and follow up on any differences or errors found.Posting stock take adjustment

  • Capture and post system adjustments arising from cycle counts or full stock counts to keep inventory databases accurate and up to date.Pallet transfer from packing to warehouse

  • Record and oversee the movement of finished product pallets from the packing floor into the warehouse, ensuring proper documentation and bin allocation.Damage transfer from breakbulk to damage store

  • Identify damaged goods, document the quantities, and transfer them to the designated damage store following internal procedures.Posting of potties pelleting

  • Capture all pelleting done in the Potties area, ensuring accurate system posting to reflect production and stock movement.Packing usages bags and damage bags

  • Monitor packing material usage, record damaged or unused bags, and ensure correct consumption posting for production accuracy.Spillage from packing and mill

  • Document and record all spillage generated during packing or milling processes, ensuring transparency and accurate loss reporting.Filling

  • Support the filling process by monitoring stock usage, verifying output, and ensuring accurate posting of all filled product quantities.Chop sales report

  • Compile and generate the chop sales report, ensuring all sales quantities, pricing, and movement data are accurate and submitted timeously.Extraction report

  • Prepare the extraction report by analysing production inputs vs outputs to measure efficiency and yield.Rand report

  • Generate the Rand report reflecting the monetary value of stock movements, variances, or sales for financial tracking.Weight report

  • Produce weight-based reports detailing tonnage, product movement, and consumption for operational and management use.Attending to queries of raw material from suppliers

  • Provide support to suppliers by addressing queries regarding deliveries, quality concerns, shortages, or documentation discrepancies.Updating suppliers daily excel sheet

  • Update and maintain the daily supplier Excel register, ensuring all deliveries, quantities, and batch information are current and accurate.Tracking of contractor’s compliance with safex registration

  • Monitor contractor registration status on Safex, track compliance documents, and ensure all contractors meet regulatory requirements before executing transactions.Booking of trucks

  • Arrange and coordinate truck bookings for dispatch or collections, ensuring transporter availability, correct loading times, and communication with logistics teams.Stationery orders and purchase orders

  • Request, process, and follow up on stationery orders and other purchase orders, ensuring approvals are captured and documentation is accurately filed.Compliance & Safety

  • Full compliance with workplace health and safety, food safety, and biosecurity requirements

  • Proper application of site procedures for rejected, segregated, or restricted grain loads

  • Prompt reporting of incidents, hazards, and non-conformances

  • Ensure adherence to Health & Safety, Food Safety, and HACCP procedures throughout the grading area.

  • 20keys schedule and updating the boardCellphone Usage

  • With regards to the use of cell phones in work premises, refer to the VKB CELL PHONE PROCEDURE.

    • General & Ad-hoc Responsibilities

  • Perform any other duties as reasonably requested by, Business Unit Manager, or designated stand-in.

SKILLS REQUIRED

• Problem solving and analyses
• Communication
• Maintaining Long term relationships
• Teamwork
• Compliance
• Organising
• Planning
• Personal Resilience
• Attention to detail

OTHER INFORMATION

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
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