SHE AND RISK ADMINISTRATOR

SHE AND RISK ADMINISTRATOR

Accountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others. This role will work with various closely related concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes.

Job Purpose

This role will undertake onsite SHER responsibility, to provide administrative Health & Safety support to the Operations team as required. Additional specific tasks maybe required as directed by the National Health & Safety Manager

Key Accountabilities and Outputs

SHER framework, initiatives and communications

• Administration and management of the Health & Safety management of - Inbox, Accident forms; safety risks reported and general queries that are sent.
• Co-ordinate the development of health & safety policies, systems of work and procedures per regional requirements
• Coordinate SHER awareness initiatives and communications
• Assist with ensuring that all SHER practices, initiatives and communications are clearly defined and in a language that everyone can understand

Ensure SHER Compliance

• Proactively identify on site activities that pose threats to workers health and safety and order the suspension of such activities
• Conduct regular inspections on site, identify non-compliance, near-misses, unsafe acts etc. and check compliance of workplace environments, equipment
• Implement mitigations / corrective actions
• Compile detailed safety reports as required
• Ensure the Company meets its statutory obligations in all areas pertaining to health, safety and welfare atwork, including statutory training and reporting.
• Coordinate audits for allocated projects and ensure alignment with the BevCo Contractor Management System.

SHER Mitigating Actions

• Recommend mitigating actions and if non-compliance is in direct violation of a specific policy, procedure or standard, escalate issue immediately
• Assist with developing mitigating plans that are practical, focused and dedicated to rectify non-compliances, mitigate risks, and to prevent reoccurrences and future problems
• Assist with conducting risk assessments.
• Ensure the completion and regular review of risk assessments for all work equipment and operations.

Adherence to the Quality, Food Safety, Health, Safety and Environmental Standards

• Adherence to Standards: Ensure strict adherence to Quality, Food, Health, Safety and Environmental policies and standards.
• Enforcement: Enforce all food safety and health regulations, policies, and requirements at all times to guarantee a secure work environment.
• Personal Hygiene: Maintain exceptional personal hygiene as per the organizations code of conduct.
• Contamination Control: Raise awareness about potential physical product contamination and implement control measures to prevent it.
• Health and Safety Measures: Take reasonable precautions to prevent health and safety hazards. Follow the prescribed incident reporting procedure in case of accidents.
• Knowledge and Compliance: Stay updated with relevant business information, policies, processes, and procedures. Enforce compliance with legislative and statutory requirements, as well as GMPs (Good Manufacturing Practices).
• Training: Attend and enforce the implementation of learnings from training sessions related to Quality, Food Safety, and Health and Safety.
• Housekeeping: Maintain high levels of cleanliness and orderliness within the work environment.

Qualifications and Experience

• Grade 12
• SAMTRAC
• National Diploma in Safety Management (advantageous)
• Courses in SHEQ management systems (ISO 9001, ISO 14001, ISO 18001, ) would be advantageous
• Hazard Identification and Risk Assessment
• Accident investigation techniques
• First Aid
• Minimum of 3 years experience (Operational Execution) Health and Safety; Environmental; Risk Assessments; FMCG; Warehousing
• MS Excel; MS Word; E Mail; MS PowerPoint

Key Qualities

Communication

• Routine communication in connection with instructions, requests or normal work tasks

Problem Solving

• Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.

Relationships Maintained

• Others outside of own work area but inside the organisation

Behavioural Competencies

Continuous Improvement

• Increases performance expectations when success has been achieved
• Seeks out sources of information, including trade associations, best practice companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Legal and Ethical Conduct

• Keeps current with all the laws and company policies that govern ones work activities, or seeks counsel before acting
• Conforms with all laws and company policies that govern ones work activities
• Keeps abreast of changes in standards applicable to ones profession
• Acts in accordance with conventional ethical and professional standards
• Takes action to enforce legal, policy, ethical and professional requirements; exposes violations

Persuasiveness

• Ability to persevere until an effective outcome is reached.
• Takes into account another's viewpoint when stating a point.
• Looks at all available avenues of influencing another's decision.
• Looks for a win-win scenario when influencing another's decision.

Planning and Organising

• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
• Able to prioritise activities and resources, ensuring that results are achieved effectively.
• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Collaboration

• Helps others with their work.
• Meets commitments to team members or others in the organisation.
• Actively contributes to team discussions and the accomplishment of team work plans.
• Shares expertise and resources to help others address their needs.
• Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
• Actively keeps all stakeholders informed.
• Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the teams direction.