SHEQ Officer

Roles and Responsibilities

Compliance and Documentation

• Maintain and update SHEQ documentation, including safety data sheets, risk assessments, and compliance records.
• Ensure documentation is properly filed and readily available for audits and inspections.
• Prepare compliance reports for management and regulatory authorities.

Safety and Health

• Support occupational health and safety programmes.
• Assist with workplace inspections, safety audits, and hazard identification.
• Coordinate employee safety training and maintain training records.

Environmental Management

• Assist with compliance to environmental legislation.
• Maintain records relating to waste management, environmental inspections, pollution prevention, and energy usage.
• Support environmental reporting requirements.

Risk Management

• Assist in conducting risk assessments and implementing risk mitigation measures.
• Monitor the effectiveness of risk controls.
• Record incidents and near misses and support corrective actions.

Quality Management

• Support the implementation and maintenance of the ISO 9001 Quality Management System (QMS).
• Conduct internal quality audits.
• Maintain quality documentation and audit records.
• Manage Corrective and Preventive Actions (CAPA).
• Promote continuous quality improvement and compliance with quality standards.

Incident Management

• Record and monitor accidents, incidents, and near misses.
• Assist with investigations to determine root causes.
• Support the implementation of corrective and preventive actions.

Training and Awareness

• Coordinate SHEQ training programmes and employee inductions.
• Maintain training records for compliance purposes.
• Assist in developing safety awareness materials and communications.

Administrative Support

• Schedule meetings and prepare presentations.
• Take meeting minutes.
• Assist in developing SHEQ policies, procedures, and guidelines.

Education and Experience

Education

• Diploma or Degree in:
  • Occupational Health and Safety
  • Environmental Science
  • Quality Management
  • or a related discipline

Advantageous Qualifications

• SAMTRAC certification
• SHEQ Management Systems certification
• ISO standards training (especially ISO 9001)

Experience

• 23 years' experience in a SHEQ administration or compliance role.
• Experience maintaining SHEQ documentation.
• Experience preparing compliance reports.
• Experience supporting or participating in audits and inspections.
• Familiarity with South African Occupational Health and Safety legislation and ISO management systems.

Skills and Knowledge

Technical Knowledge

• Occupational Health and Safety Act (OHS Act)
• ISO 9001 Quality Management Systems
• SHEQ Management Systems
• Risk assessment methodologies
• Incident investigation techniques
• Environmental compliance requirements
• Corrective and Preventive Action (CAPA) processes

Technical Skills

• Document control and record management
• Internal auditing
• Compliance reporting
• Risk assessment
• Incident reporting and investigation
• Microsoft Office (Word, Excel, PowerPoint)
• Data management and reporting

Soft Skills

• Strong organisational and time management skills
• Excellent attention to detail
• Effective written and verbal communication
• Interpersonal and stakeholder engagement skills
• Ability to work independently
• Ability to manage multiple tasks and priorities
• Problem-solving and analytical thinking
• Commitment to continuous improvement and compliance