SHEQ Specialist

Be An Essential Part Of Everyday Life DHL Supply Chain is the world’s leading contract logistics provider that combines value-added and management services with fulfilment and distribution. At DHL Supply Chain we are committed to looking after tomorrow & today with our Environment, Social, and Governance (ESG) strategy.

So, what's it like to work for DHL Supply Chain? At DHL we’re proud of our international reach as it brings together people with a wide range of skills, experiences, cultures, and viewpoints. We see the diversity of our employees as a genuine strength and we’re proud of our supportive work environment where employees are given the tools and training, they need to learn, grow and succeed.

We are offering an exciting opportunity for the position of SHEQ Specialist. In this position you will play a crucial role to support our vision of becoming a Great place to work for all.

Role Outline

• Execute health, safety, quality and environment plans and processes.
• Provide employees a safe and healthy work environment.
• Implement health and safety frameworks and standards, ensuring compliance.
• Adherence to internal and external safety standards, quality standards and relevant regulations.
• Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditons. Undertake inspections of grounds, facilities and premises.
• Analyse and suggest corrective measures to reduce the risks of injuries and job-related threats.
• Draft reports and conduct investigations on job-related injuries and fatalities.
• Draft report on quality nonconformities and determine measures to avoid any recurrence.
• Prepare and examine records of workplace injuries, illness and absences.
• Identify areas of concern and provide information required by regulatory agencies.
• Participate in development of solutions for the transportation of hazardous material.
• Coordinate orientation activities, daily inspections in the operations facilities, grounds and administrative areas.
• Changes in lay-out and installation of new equipment in order to meet safety rules and standards.
• Draft training material, train employees on safety, quality protocols and safety-conscious work performance
• Study and resolve issues in day-to-day health, safety and environment operations.
• Execute practices focusing on increasing effectiveness and efficiency.

Key Responsibilities

• Maintain Minimum Safety Standards (MSS) at 100%
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards, ISO 13485.
• Manage and maintain regulatory requirements associated with the QMS.
• Establish Safety Committees and arrange compliance meetings.
• Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices)
• Implement and maintain Quality required documents (Quality Manual, SOP's, WI'S, Forms etc.).
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP.
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services.
• To ensure full compliance and implementation to all client Quality standards.
• Collate details of location safety incidents and report them using approved platforms (LOGICS) within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
• Ensure that the 12 Global Safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2-way communications is maintained on safety related issues.
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behaviour Based Safety techniques to engage with the workforce when appropriate.
• Act as the validator for Hazard and Near Miss Incidents input into Logics.
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works).
• To conduct SHEQ induction and training of all new employees, contractors and visitors.
• Liaise with Third Party Contractors, Clients and Customers regarding Quality Management.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Develop and maintain a Document Control System.
• Internal audits and support documentation must be kept as quality records.
• Ensure that deviation reports compiled and signed off.
• Revise the needs Analysis and Training Matrix.
• Continuous Quality Improvement: Ensure that CAPAs (Corrective Action and Preventative Action) are developed and implemented.
• Monitor and evaluate implementation of CAPAs.
• Liaise closely with Client Quality Assurance Lead.
• Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports.
• Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products.
• Ensuring awareness of customer and quality requirements throughout the organization.
• Work in collaboration with the variance relevant Acts and operational requirements.
• Recording of PPE issues and monitoring their use.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Managing Customer complaints.
• Ensure all KPIs are met.

Qualifications

• IOSH Managing Safely course or Country equivalent.
• SAMTRAC/NEBOSH/NOSA
• Matric / Grade 12
• HIRA and HACCP

Experience

• Preference for 2 year minimum experience in division
• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments.

Languages English - verbal and written