Site Admin Clerk

About the Role

We are seeking a highly organised, detail-oriented, and proactive Site Admin Clerk to provide administrative, procurement, inventory, and operational support. The successful candidate will play a critical role in ensuring efficient stock control, procurement processes, ERP system compliance, and site administration while supporting site management with accurate reporting and record keeping.

Minimum Requirements

• Grade 12 / Matric (essential)
• Diploma or Certificate in Supply Chain Management, Procurement, Logistics, or Inventory Management (essential)
• Experience working with Syspro ERP or a similar ERP/MRP system
• South African Citizen
• Fluent in English (written and verbal)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Strong attention to detail and accuracy
• Good organisational and administrative skills
• Able to work independently and under pressure
• Medically fit to work on a mining site
• Clear criminal record

Key Responsibilities

The successful candidate will be responsible for:

Inventory and Procurement Administration

• Ensure adherence to MRP and inventory management processes.
• Monitor stock levels and notify the Cost Accountant of required Min/Max stock level changes.
• Load purchase orders and SCT orders onto the ERP system.
• Expedite supplier orders to ensure timely delivery of critical spares and materials.
• Follow up on customer purchase orders as required.
• Load COD payment requests when required.

ERP and Stock Control

• Process stock receipts, issues, and service exchange transactions in Syspro.
• Print picking slips for repairs and ensure the return for accurate system capture.
• Verify deliveries against delivery notes to ensure accuracy
• Ensure all receipts are processed correctly
• Participate in and coordinate monthly stock takes.

Site Administration and Reporting

• Supervise and coordinate the activities of the Storeman
• Maintain accurate records
• Compile monthly timesheets from clocking history records and submit to the Site Leader for approval.
• Prepare and provide reports to the Site Leader and Area Manager as required.
• Submit signed Proof of Delivery (POD) documents and invoices to Head Office.
• Process damage claim reports and invoicing documentation.

Competencies and Attributes

• Strong administrative and analytical skills
• Excellent attention to detail
• High level of integrity and accountability
• Strong communication and interpersonal skills
• Ability to prioritise and manage multiple tasks effectively
• Customer-service orientated
• Solution-driven and proactive

Please note: If you do not hear from us within 30 days of the closing date, please consider your application unsuccessful.

We are committed to Employment Equity and reserve the right to make appointments in line with the Company's Employment Equity objectives.

Job Type: Permanent

Pay: From R15 000,00 per month

Education:

• Diploma (Required)

Work Location: In person