Specialist: Supply Chain Management

Job Advert Summary

About SABS

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for purposes of recruitment and more specifically for the position you have applied for and will not be shared with third parties without prior consent unless required by law.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.

Please note that applications received after the closing date will not be considered.

Purpose Statement

To manage and execute the sourcing and tender processes for the acquisition of goods and services for the SABS in compliance with National Treasury prescripts, SABS procurement policies, the PFMA, PPPFA, and all other relevant legislation, ensuring transparent, fair, cost-effective and auditable procurement practices that support organisational objectives.

Minimum Requirements

Qualifications

• Advanced Diploma / B-Degree in Purchasing, Supply Chain Management or related field (NQF Level7)

• Registration as member of CIPS (preferred)

Work Experiance

• 8 years relevant work experience in supply chain sourcing
• 4 years specialist experience
• Must have project procurement experience within a public sector environment

Duties and Responsibilities

Functional Management

• Develop sourcing plans for the procurement of goods and services for pipeline projects on behalf of the SABS in consultation with the Manager: Strategic Sourcing.
• Prepare and/or review documents or presentations for the tender committee and other approval committees.
• Provide supply chain and commercial advice to business unit managers regarding sourcing as per the demand plan.
• Ensure that supply chain and contractual risk assessments are conducted and that all risk mitigation factors are included in the terms and conditions.
• Lead in the sourcing of goods and services to promote inclusivity and support the SABS BBBEE objectives
• Ensure that all applicable legislation, instruction notes, practice notes, guidelines, policies and procedures are always adhered to during the supply chain sourcing process
• Ensure the development and implementation of supply chain strategies by sourcing category that result in real reductions in the total cost of ownership (TCO).
• Implement and execute the vendor selection
• Review and prepare requisition documentation to procure goods and services.
• Evaluate tender responses using Treasury regulations and recommendation of contractors to relevant committees and
• Implement and monitor the proposal and quotation process (RFI, RFP, RFQ) for the SABS and all other relevant activities within the procurement process.
• Source products and services in line with established SLAs and ensuring timeous delivery of goods and services.
• Provide support in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and
• Evaluate and verify supplier terms and conditions before acceptance and award of contracts.
• Negotiate contracts with suppliers to ensure the best value, after successful approval and sign-off.
• Manage the execution, tendering, evaluation, placement and monitoring of a portfolio of contracts including capital purchasing in consultation with the Manager: Strategic
• Effectively expedite on contract requests with the Legal
• Effectively expedite purchase order issuing and delivery of goods and services in collaboration with other Supply Chain Management functions.
• Lead cross functional sourcing teams in procuring goods and
• Conduct quarterly supplier reviews based on feedback from Compliance, Risk and Legal Services and monitoring of customer satisfaction.
• Develop, support and mentor other team members as and when required.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the development of Policies and Procedures for the Business Unit where required.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.