Sports Coordinator

Post Number 4214 / SB06 Faculty/Department University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Sports Administration Type of Position Permanent - Full Time Length of Contract Period Location Main Campus - Bellville, WC ZA (Primary)

Closing Date 18/9/2026

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) is a dynamic institution committed to excellence in teaching, learning, research, and community engagement. Sport Administration within Student Development and Support plays a pivotal role in promoting student development, leadership, wellness, transformation, and an inclusive sporting culture.

Applications are invited from suitably qualified and experienced individuals for the position of Sports Coordinator, who is responsible for the operational management of identified Sport Clubs. This position will report to the Director: Sports Administration.

The successful incumbent will be responsible for the following Key Performance Areas:

1. Student Leadership, Mentoring and Development

• Mentor and support student sport committees in effective club management and leadership.
• Facilitate leadership and administrative training for student sports committees.
• Promote transformation, inclusion, and student development through sport programmes and initiatives.
• Support community outreach and engagement projects linked to sport.

2. Sport Event and Project Coordination

• Coordinate and support tournaments, leagues, sporting events, and related projects.
• Assist with planning, implementation, logistics, and reporting for sporting programmes and activities.
• Represent assigned sport codes at relevant university, provincial, and national meetings and forums.

3. General Sport Administration

• Supporting the Vision, Mission, and Values of UWC Sport at all times with appropriate annual plans and performances of competitive teams.
• Provide administrative and operational support to assigned sports clubs.
• Coordinate club communication, travel arrangements, fixtures, facility bookings, and correspondence.
• Maintain effective stakeholder relationships with students, staff, federations, parents, external partners, and support structures.
• Coordinate maintenance of sports equipment and facilities in conjunction with the Manager: Sport Services
• Overseeing the day-to-day functioning of the relevant Sport Clubs
• Ensuring compliance with the relevant policies and procedures
• Drafting the relevant reports

4. Financial and Operational Administration

• Support clubs with budgeting, procurement processes, and financial administration.
• Ensure compliance with University policies and procedures relating to finance and procurement.
• Maintain accurate records and supporting documentation for all transactions and projects.

5. Supervision and Support of Coaches

• Recruiting and Selection for the respective sport code
• Monitor and support coaches to ensure alignment with University policies, standards, and expectations.
• Address performance concerns and escalate major issues to the Director: Sport Administration where necessary.

Minimum Requirements

• A Bachelor’s Degree or Advanced Diploma (NQF7)
• 3 to 5 years years’ relevant experience
• Experience within a higher education, educational, or service-oriented environment.
• Experience in sports administration, event coordination, and student engagement.
• Strong administrative experience in an electronic and systems-driven environment.
• Experience working closely with students and student leadership structures.
• A demonstrated interest and involvement in sport.
• A valid driver’s licence.
• Ability to work after hours and over weekends in support of student sport activities.
• Safeguarding certification will be advantageous.

Competencies:

• Excellent organisational and planning skills.
• Strong administrative and project coordination ability.
• Sound interpersonal and mentoring skills.
• Ability to work independently and within a team environment.
• Good problem-solving and analytical skills.
• Strong verbal and written communication skills.
• High levels of initiative, professionalism, integrity, and attention to detail.
• Digital Acumen

Advantageous:

• Experience in Aquatics Club and Swimming Pool Facility management within a higher education environment will be an advantage In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/3642/9362/9708/3160/3756 or email: e-recruitment@uwc.ac.za. DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.