Starke Ayres: Bookkeeper and Administrator

Starke Ayres is the foremost African specialist and global supplier of premium vegetable, flower and lawn seed varieties – both for commercial and home garden planting. The following position has become available for a Bookkeeper and Administrator, based in Rosebank, Cape Town.

Purpose: To provide strong bookkeeping and administrative support to the Garden Centre by managing and overseeing all financial and office-related activities, ensuring the smooth and efficient running of the office.

RESPONSIBILITIES:

Financial & Bookkeeping Management

• Pay supplier invoices within agreed terms.
• Complete monthly bank reconciliations by the 3rd working day.
• Capture expenses and sales accurately on monthly GP and sales reports.
• Maintain a well-organized, up-to-date accounting filing system.

Cash Management & Reconciliation

• Reconcile and balance petty cash weekly with complete documentation and monthly reconciliations.
• Verify daily cash-ups and POS reconciliations and ensure timely banking.
• Issue and reconcile cash floats for till points.
• Monitor and report on till discrepancies (discounts, voids, credit notes, surpluses, and deficits).
• Notify the Garden Centre Manager of banking discrepancies within 24 hours.
• Maintain a secure, orderly cash office environment.

Point of Sale (POS) Administration & Control

• Ensure all cashiers follow correct transaction and cash-handling procedures.
• Perform daily and monthly POS backups and run reports accurately.
• Train staff to operate the point-of-sale system as required.

Systems & IT Coordination

• Log IT faults and follow up with the IT service provider until resolution.
• Suggest improvements to systems and procedures where applicable.
• Ensure all systems are functioning with minimal disruption.

General Administration

• Complete general administrative and clerical tasks promptly and accurately.

Staff Supervision & Leadership

• Manage and mentor cashiers.
• Monitor cashier compliance with company procedures and standards.
• Provide ongoing support and training to cashiers and POS users.

REQUIREMENTS:

Education:

• Grade 12 National Senior Certificate (essential)
• Bachelor’s degree finance or Bookkeeping diploma (preferential/advantageous)

Experience:

• 5 – 10 years’ experience in as a bookkeeper and very strong admin
• Experience using Sage X3 or similar financial software (advantageous)

Skills:

• Proficient in MS Office, especially Advanced Excel and MS Teams
• High attention to detail and accuracy
• Maintains strict confidentiality in handling financial information

Other:

• Working hours 8h00 - 17h00 (Cash up may take a bit longer)