Stock Reporting Administrator

Stock Reporting Administrator Retail

Position: Stock Reporting Administrator – Retail Industry

Department: Risk / Audit

Industry: Retail

Location: Durban

Employment Type: Permanent

Purpose of the Role

The Stock Reporting Administrator will provide accurate and timely administrative and reporting support to the Risk and Audit function. The role is responsible for collecting, verifying and consolidating stock information from retail stores, identifying discrepancies and ensuring that stock reporting and audit processes are maintained accurately and efficiently.

Key Responsibilities

Collect weekly stock-related data and supporting documentation from all retail stores.

Verify the accuracy, completeness and consistency of store submissions.

Compile, format and distribute weekly stock audit and reporting information.

Follow up with stores regarding outstanding, incomplete or inaccurate information.

Identify stock variances, irregularities and trends requiring further investigation.

Capture physical stocktake information and assist with stock reconciliations.

Assist the audit team with routine and ad-hoc stock audits.

Maintain accurate, organised and secure electronic and hard-copy records.

Prepare reports and spreadsheets for management review.

Provide administrative support to the Finance, Risk and Audit teams.

Ensure all information is handled confidentially and in accordance with company policies and internal controls.

Assist with any additional stock, reporting or administrative requirements as required.

Minimum Requirements

Grade 12 / Matric – Essential

Previous experience in a retail, stock, inventory, audit or store environment.

Strong administrative and reporting experience.

Advanced Microsoft Excel skills – Essential.

• Strong working knowledge of:
• o VLOOKUP/XLOOKUP
• o Pivot Tables
• o Excel formulas
• o Data reconciliation and analysis
• Strong verbal and written communication skills.
• Good numerical and analytical ability.
• High level of accuracy and attention to detail.

Advantageous

Relevant tertiary qualification in Finance, Accounting, Auditing, Business Administration, Supply Chain, Retail Management or a related field.

Experience with stocktakes and stock reconciliations.

Experience working with multiple retail stores.

Previous exposure to internal or stock auditing.

Key Competencies

Exceptional attention to detail and accuracy.

Strong analytical and problem-solving skills.

Excellent organisational and time-management abilities.

Ability to work with large volumes of data.

Strong Excel and reporting capability.

Good communication and follow-up skills.

Ability to identify discrepancies and investigate variances.

Resilient and able to remain calm under pressure.

Proactive approach to resolving problems.

Ability to work independently as well as part of a team.

High level of integrity and confidentiality.

Pay: R10 000,00 - R12 000,00 per month

Work Location: In person