Studio Coordinator

Studio Coordinator - Durbanville

ABOUT US:

At ZaPOP, we focus on understanding shopper behavior, delivering impactful brand experiences, and exceeding expectations through strategic, tailored solutions. Our core values Intelligence, Integrity, and Energy (IIE) define how we work, collaborate, and grow.

ABOUT THE POSITION:

As our Studio Coordinator, you will coordinate and schedule adverts, supplier campaigns, and retailer promotions timeously, ensuring the necessary compliance reports are completed on time. You’ll manage studio and voice artist bookings, availability, invoicing, and quoting requests, while keeping all signed quotes, purchase orders, and agency invoices properly filed.

You’ll oversee studio administration by updating Trello boards, production trackers, and scheduling trackers, managing internal tickets, and conducting compliance checks to ensure accuracy. The role also includes assisting with monthly music sourcing for roll‑outs.

Strong client and voice relationships are central. You’ll liaise on briefs, onboard new voices, and ensure expectations are met, playing a key role in keeping campaigns, financials, and studio operations running smoothly.

WHAT YOU WILL BE DOING (summary):

• Coordinate and schedule adverts, supplier campaigns, and retailer promotions. Compile the necessary compliance reports.
• Manage studio bookings, voice artist bookings, availability, and invoicing.
• Manage all quoting requests and ensure signed quotes, POs, and agency invoices are received and filed.
• Maintain studio administration - update Trello boards, production trackers, scheduling trackers, ticket management, and compliance checks.
• Liaise with clients and voices, maintain relationships, assist with client brief in’s and ensure expectations are met.
• Assist with music sourcing for monthly roll outs.

WHAT WE NEED FROM YOU:

• Matric + Admin or Media-related qualification.
• 2+ Years’ admin and customer relations experience (audio/media industry would be advantageous).
• 2+ Years’ financial quoting and invoicing experience.
• Strong project coordination/tracking, communication, and multitasking skills.
• Proficient in Excel and Google Suite.
• Bilingual (English & Afrikaans would be advantageous).

SKILLS & ATTRIBUTES

• Communication skills
• Attention to detail
• Time management
• Problem solving
• Adaptability

To apply, please send your updated CV and a Cover Letter to [email protected] with the subject line reading “Studio Administrator”.

Kindly note: if you have not heard back from us within 2 weeks, your application has unfortunately not been successful.

Kindly note that by submitting your application and documents, you hereby agree to the Terms of the POPI Act for the Company to use and process your personal information for the purposes of the Recruitment process. If you would like for us to remove your information from our database, please send a request to [email protected].

Job Type: Full-time

Education:

• High School (matric) (Required)

Experience:

• Administration: 2 years (Preferred)
• Financial quoting and invoicing: 2 years (Preferred)

Work Location: In person