Supply Chain Administrator

Company Description

Rugged SA, established in 2016, is a leading provider of rugged devices in Southern Africa, specializing in durable and robust smart technology for both consumer and commercial markets. The company has rapidly become the preferred supplier of ruggedized smart solutions, offering a wide range of products designed to perform in demanding environments. Rugged SA provides authorized local aftersales support to help clients minimize downtime and maintain productivity. As the certified and authorized exclusive distributor of UleFone Rugged Phones in South Africa, Rugged SA is committed to reliability, innovation, and customer-focused service.

General Description

The Supply Chain Administrator supports the Procurement & Logistics function by managing product data on the ERP system, processing purchase orders, and tracking shipments from order through to delivery. The role assists with import/export documentation, clearing and distribution coordination, and keeping the business updated on stock movements. Suited to a detail-oriented, organised individual comfortable working across multiple systems in a fast-paced environment.

Key Responsibilities

Product & System Management

 

Create, load, and maintain SKU and product data on the ERP system

Ensure product information (pricing, specifications, supplier details) is accurate and kept up to date

 

Procurement

 

• Load and process purchase orders
• Assist with import and export documentation and processes
• Request and compile clearing and distribution cost estimates
• Liaise with suppliers and clearing agents as required
• Follow-up with suppliers on order confirmations, lead times, and delays
• Assist with stock level monitoring / reorder flagging to prevent stockouts
• Maintain supplier contact and pricing records
• Basic invoice reconciliation / matching POs to supplier invoices before finance sign-off

 

Freight & Logistics

 

• Track outbound and inbound orders and shipments
• Update and maintain logistics/shipment tracking records
• Communicate incoming shipment updates to relevant internal stakeholders
• Coordinate with couriers, freight forwarders, and clearing agents on shipment status
• Documentation & Reporting
• Maintain organized document management and filing (POs, shipping docs, customs paperwork, supplier correspondence)
• Compile regular reports on procurement, shipment, and stock status
• Support month-end or ad hoc reporting as required

 

Project & General Support

 

• Assist with coordination and administrative support on procurement/logistics-related projects
• Provide general support to the Procurement & Logistics function as needed

Work experience required

• Minimum 3+ years of experience in an administrative role.
• Project management/facilitating experience
• Proficient in Microsoft Office applications (Teams, Word, Excel, PowerPoint and Outlook).
• Procurement & Logisitics Experience will be an advantage

Attributions

The following attributes and contributions are non-negotiable:

• Highly motivated and a self-starter
• Energetic and detail-oriented with excellent interpersonal skills
• Strong analytical, attention to detail, and problem-solving skills.
• Proven ability to prioritize responsibilities and work under pressure.
• Time management and proper planning
• Well-organized with critical attention to deal and able to work independently
• Great attitude and team player
• Result-orientated
• Quick learner
• Able to take own initiative

Qualifications

• Matric or equivalent qualification