Temporary Project Administrator

Interfront SOC Ltd.

2026/07/02 Somerset West

Job Reference Number: Recruit251

Department: Project Management Office

Business Unit:

Industry: Information Technology

Job Type: Temp

Positions Available: 1

Salary: Market Related The Project Administrator forms a critical part of the Project Management Office by providing project support, administrative coordination, and governance oversight across multiple projects. The role ensures that Project Managers are supported with accurate project information, proper documentation control, and adherence to PMO processes—particularly in relation to the Project Management Informati

Job Description

1.Project Support

• Provide administrative and coordination support to Project Managers, ensuring alignment to PMO processes and timelines.

• Distribute weekly status reports to the client and relevant stakeholders.

• Create new projects on Jira and M-Files for assigned projects, ensuring all artefacts and workflows are initiated correctly.

2.PMIS Administration & Governance

• Allocate project resources on the Project Management Information System (PMIS) in line with approved project cost estimations.

• Update and maintain all project master data for assigned projects on PMIS, including (but not limited to status, type, program etc.).

• Ensure that all financial information for assigned proposals is correctly captured, updated, and continuously maintained on PMIS.

• Create, update, and manage invoice records on PMIS and monitor alignment with project financial controls.

• Review project information regularly to ensure they remain accurate, complete, and compliant with PMO governance standards.

• Identify and correct data gaps, inconsistencies, or misclassifications to maintain a clean and audit-ready PMIS environment.

3.Document Management & Governance

• Ensure all assigned projects meet PMO governance requirements across PMIS and DMIS.

• Manage project contract documentation and statuses across PMIS and DMIS, including Engineering Change Proposals (ECPs), Work Orders (WOs), Change Orders, Exco Memos, and Completion Certificates

• Maintain correct document flow, version control, and distribution for all contractual and governance documents.

• Create overtime claims on the DMIS for relevant project resources.

4.Governance Assurance

• Monitor compliance to PMO standards, ensuring project artefacts, workflows, statuses, and documentation adhere to required governance processes.

• Ensure PMIS and DMIS entries remain accurate, up to date, and audit-ready.

Job Requirements

Education & Experience

• Matric / Grade 12 (NQF 4) mandatory.

• A relevant certificate or diploma in Project Administration, Project Management, Business Administration, or IT is advantageous.

• 2–3 years’ experience in an Administration Support role, preferably within a software development, IT, or technical project environment.

• Experience working within a Project Management Office (PMO) and supporting multiple Project Managers simultaneously is advantageous.

• Exposure to SDLC processes, project governance frameworks, and cross-functional project environments is advantageous.

Competencies & Attributes

• High attention to detail and strong organisational skills.

• Ability to prioritise work across multiple competing tasks and support several project managers at once.

• Proactive, disciplined, and committed to administrative accuracy.

• Self-motivated, adaptable team player with a strong work ethic.

• Comfortable working in a structured, governance-driven PMO environment.