Tender Administrator

• Identify and monitor relevant tender opportunities on platforms such as eTender, EasyTenders and other procurement portals.
• Review tender documents, specifications, conditions of tender and submission requirements.
• Prepare and compile tender documentation in accordance with the tender requirements.
• Complete tender forms, schedules, declarations and other administrative documents.
• Obtain and maintain required company compliance documents, including CIPC documents, tax compliance, B-BBEE certificates/affidavits, CIDB, PSIRA, COID, UIF and other relevant registrations where applicable.
• Coordinate supporting documentation from directors, management, suppliers, subcontractors and other stakeholders.
• Ensure that all required documents are correctly completed, signed, certified and dated where required.
• Maintain an organised database and filing system for tender documents and company compliance certificates.
• Monitor tender deadlines and ensure submissions are completed and submitted on time.
• Upload tender submissions to relevant electronic procurement platforms and confirm successful submission.
• Prepare tender checklists to ensure that all mandatory requirements have been addressed before submission.
• Assist with pricing schedules, quotations and supporting cost documentation where required.
• Communicate with clients, suppliers and relevant stakeholders regarding tender-related queries and documentation.
• Attend to tender clarifications, addenda and amendments and ensure that changes are incorporated into submissions.
• Maintain a tender register containing details of submitted, awarded, unsuccessful and pending tenders.
• Track the status and outcomes of submitted tenders.
• Ensure confidentiality and proper handling of sensitive tender and company information.
• Provide administrative support during the post-tender and contract award process.

Key skills and competencies:

• Strong administrative and organisational skills
• Attention to detail and accuracy
• Ability to work under pressure and meet strict deadlines
• Good written and verbal communication skills
• Document control and record-keeping
• Microsoft Office proficiency, particularly Word and Excel
• Knowledge of South African tender/procurement processes
• Ability to interpret tender requirements and compliance criteria
• Time management and multitasking
• Ability to work independently and as part of a team

Pay: R7 500,00 per month

Work Location: In person