Tender Administrator

We are seeking an organized, detail-oriented, and proactive Tender Administrator to manage and oversee the end-to-end tender process across multiple group companies. In this role, you will be the central point of contact for identifying, preparing, and submitting high-quality tender applications, RFPs (Request for Proposals), and RFQs (Request for Quotations).

General administrative tasks and call handling will also be part of the scope of this role.

• Tender Tracking: Monitor procurement portals daily to identify relevant business opportunities for each company.
• Document Management: Collate, organise, and prepare all required compliance documentation (e.g., tax clearance certificates, company registration, BEE/compliance certificates, financial statements, and ISO accreditations).
• Submission Preparation: Read and interpret tender requirements thoroughly to assemble complete, professional, and fully compliant tender packs (both physical and electronic).
• Cross-Company Coordination: Liaise with internal stakeholders across multiple entities to gather pricing, technical specifications, and supporting materials.
• Data Maintenance: Maintain an updated repository of company profiles, CVs, case studies, certificates, and past tender submissions for quick reference.
• Compliance & Quality Assurance: Review final submissions to ensure strict adherence to client formatting, guidelines, and submission deadlines.
• Post-Submission Tracking: Track the status of submitted tenders, record outcomes, and request feedback on unsuccessful bids to drive continuous improvement.

Requirements & Qualifications

• Experience: proven experience as a Tender Administrator, or similar administrative role
• Skills:
• Exceptional attention to detail and strong organisational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, PDF editing tools).
• Strong written and verbal communication skills.
• Ability to manage competing priorities and strict, non-negotiable deadlines.
• Attributes: High level of discretion, proactive problem-solver, and comfortable working independently across different business units.

Job Details

• Job Type: Full-time
• Schedule: Monday to Friday
• Work Location: In-person

Pay: Up to R10 000,00 per month

Application Question(s):

• What is your general administrative experience
• What is your tender submission experience and are you able to manage tender submission end to end
• Are you able to be in office and reliably commute to Cape Town everyday?

Work Location: In person