Transport Manager

JOB VACANCY

POSITION: TRANSPORT MANAGER

About the Position:

The Transport Manager is to manage company fleet and ensure optimal functioning of vehicles on a daily basis. Oversee Fleet to ensure optimal operational efficiency, cost-effectiveness, and compliance with safety regulations for business requirements.

Working Conditions:

• Contract type: Permanent
• Number of positions: One (1)
• Location of position: KwaZulu – Natal

The position will be responsible for:

· Ensuring all drivers and helpers know which routes they are allocated to

· Log vehicle KM

· Ensure tracking of Diesel usage

· Drivers time and attendance to be monitored

· Ensure All vehicles have valid licenses and road worthy

· Ensure all drivers licenses, PDP, IDs are verified and certified.

· Assist in the management of the repair and maintenance budget

· Ensure all Service for vehicles are to date

· Ensure all drivers and helpers are training on loading, off-loading procedures

· Ensure all Invoices and POD are signed and received from drivers and helpers

· Ensure Tracking of vehicles and report any deviation from routes

· Liaise closely with all departments especially sales and production.

· Ensure vehicles are clean and there are strict controls in terms of food safety compliance

· Ensure display of disk registrations and R638 certificates in the vehicle

· Ensure proper record keeping for each vehicle’s repair and maintenance, KM, diesel usage

· Assist Manager with any delegated duties in relation to the management of the fleet

· Closely liaise with Debtors and creditors departments for sales Pod queries and creditor invoices respectively.

· Plan and organize transport routes effectively

· Recommend new ideas, new economical routes, new clients that are on route that we don’t currently service.

· Ensure all drivers are neatly dressed, and presentable

· Ensure all Manage the storage of crates within the company and capture all movements in crates

· Liaise with the drivers to ensure that they collect crates from the customers and properly account for them

· Report to the technical department of any returns or quality issues of products

· Check invoices from drivers and record any missing invoices

· Report to debtor’s department of any shortages or missing invoices

· Keep accurate registers for vehicle registrations and roadworthy

· Keep accurate fuel usage tracking per vehicle

· Assist with insurance claims

· Ensure Capex approval on transport

· Assisting in supporting and development of the transport department

· Keep weekly roster schedule for drivers

· Ensure daily stock count of Chep crates

· Initiate order sheer, receive crates and issue to production

· Ensure daily stock count of crates on hand.

· Ensure the crates balance daily across QSR, Supermarket and Coffee shops

· Ensure the correct calculation of Chep and brown Pallets

· Control stock ordered and issue of pallets

· Ensure all postings and transfers are done on the chep system both internally and to the different clients.

· Ensure Clients accept the postings within a 24hour window

· Ensure Chep crates and randomly inspected upon receipt, any broken crates are raised with chep immediately

· Ensure Broken or Dirty crates are returned to Chep and the Lupo account is credited

· Ensure there is no misuse of crates both internally and externally

· Fully understand the Chep system.

· Reconcile weekly / monthly no of crates ordered, issued to production and delivered to Vector.

· Identify increased demand quantity with reasons

· Ensure all PODs are received from drivers and scanned to Debtors

· Raise any concerns or issues immediately regarding postings to Chep account

· Report any discrepancies to Chep account

· Request Monthly report from Chep and ensure it balances with Lupo Recons.

· Be responsible for the accurate filling and retrieval of documentation in accordance with the departmental systems and procedures.

· Dealing swiftly with any crate/ invoice queries.

· Assist with shortages from transport department

· Please note this position requires attention to details and daily stock counts and Reconciliation

· There may be duties performed outside of this scope from time to time based on management discretion.

Requirements:

To be successful in this role you will need to meet the below requirements:

· Relevant degree in Transport, Fleet managemen or Logistics

· 5 years managerail experience in logistics, fleet management, or transport is essential

· Fully Computer Literate (Microsoft Excel, Word, PowerPoint presentations)

· Strong Communication Skills and ability to deal with employees at all levels

· Problem- solving Techniques

· Able to follow instructions

· Must be able to comply with deadlines

· Strong Administrative Skills

· Attention to detail

· Attention to Risk compliance

Personal Attributes

· Ability to work without supervision

· Assertive

· Ability to work under pressure

· Commitment

· Time Management

· Planning and Organizing

Should you meet the requirements for the position, please address your cover letter and CV to [email protected]

Closing date for CV submissions: 10/07/2026

Work Location: In person