US Accounts Payable Assistant

Philippines, Latin America and South Africa (100% Remote) · Full-Time Independent Contractor · $1000 - $1500 USD

Be the steady hand that keeps invoices flowing. You'll own the AP inbox, log transactions accurately into the TMS, and surface discrepancies before they become problems — so payments go out on time and the books stay clean.

ABOUT THE ROLE

You'll be the first set of eyes on every invoice — monitoring the AP inbox, entering data into the Transportation Management System (TMS), and flagging anything that doesn't add up. You'll keep records organized, maintain Notice of Assignment and Letter of Release documents in the system, and partner with the finance team to resolve issues quickly.

You'll learn the Ascend platform (training provided) and grow into a trusted contributor on the AP workflow. This is the role where careful, consistent work matters more than years of experience — if you take pride in getting the small things right, you'll thrive here.

The Ideal Candidate

• You catch the typo, the missing PO, the duplicate invoice — and flag it before it ships
• You stay on top of an inbox without letting anything slip
• You write clear, short emails that get a clean answer back
• You learn new systems quickly and aren't afraid to ask questions
• You take ownership of your queue, not just your tasks

WHAT YOU'LL OWN

AP Inbox & Communication

Keep the front door of AP clean and responsive.

• Monitor and maintain the AP inbox; review and respond to incoming emails promptly
• Communicate discrepancies or missing information to the right teammate by email
• Track outstanding items through to resolution

Data Entry & TMS Accuracy

Get the data right the first time.

• Enter invoice and payment data into the TMS accurately and on schedule
• Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields
• Maintain Notice of Assignment and Letter of Release records within the system

Systems & Tools

Build proficiency in the tools the team relies on.

• Learn and use the Ascend platform to support AP processes (training provided)
• Work confidently in Microsoft Outlook and Excel daily

Documentation & Records

Leave a trail anyone can follow.

• Keep digital records organized, naming consistent, and supporting docs filed in the right place
• Support the finance team with additional administrative tasks as needed

WHAT YOU'LL BRING

• High school diploma or equivalent required; coursework in accounting or finance preferred
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple tasks and prioritize effectively
• Clear and professional written communication skills
• Proficiency in Microsoft Office (especially Outlook and Excel)
• Confident written and spoken English
• Comfortable working U.S. business hours (night shift, PH-based)

Preferred (nice to have):

• Prior experience in accounts payable, data entry, or administrative support
• Experience with TMS or Ascend systems
• Background in logistics, transportation, or factoring/finance industries

HOW WE WORK

• Quality: Clean data entry, consistent documentation, and tidy inbox hygiene — every day
• Security: MFA, least-privilege access, and secure file sharing are non-negotiable
• Collaboration: Slack/Zoom/Teams standups, shared task boards, and predictable check-ins

WHY CAS IS DIFFERENT

We are not a gig platform. We are not a freelance marketplace. We are not short-term staffing.

We invest in professionals who want to build a real career serving U.S. clients. At CAS, you get:

• Career-level USD compensation based on experience and scope
• Permanent remote work — done right
• Full company equipment provided (laptop, monitor, accessories)
• 15 days PTO annually + local holidays off
• Guaranteed annual increases
• Referral rewards up to $1,000
• Monthly flexible stipend (CAS Flex Perks)
• Structured onboarding and support
• A culture that actually shows up

CONTRACT & EXCLUSIVITY

Full-time Independent Contractor opportunity open to candidates in the Philippines, Latin America, and South Africa. This role requires an exclusive full-time commitment. Candidates must not engage in other employment or freelance work that creates a conflict of interest or affects their ability to meet the expectations of the role. Conflict-of-interest checks may apply.

APPLICATION PROCESS

• Application & Prescreening
• Technical Assessment
• Profile and Pre-interview Preparation
• Client Interview
• Employment Offer and Onboarding

READY TO TAKE THE NEXT STEP?

Your next big career move starts here.

https://jobs.ashbyhq.com/cas