Utilities Administrator

IMPORTANT NOTICE: THIS POSITION IS OFFERED ON A 5-MONTHS FIXED-TERM CONTRACT

Mission of South Point

South Point Management’s mission is to be a leading provider of clean, convenient, safe and affordable student accommodation nationally. We provide a springboard for students to realise their potential and aspirations by offering an inspiring space to learn, grow and make connections. In summary, an uncompromised environment and student life experience.

Role and Responsibilities

The Utilities Administrator is responsible for managing, analyzing, and reporting on municipal accounts and financial data. This role involves ensuring accuracy, compliance with regulations, and providing insights to support financial decision-making within the organization.

Employee will be responsible to develop and monitor policies at the strategic management level to ensure its purposefulness and efficiency.

Minimum experience and requirements

MUST HAVE

REQUIREMENTS:

MINIMUM QUALIFICATIONS

• Matric
• Degree BCom Accounting / Statistics or related
• Post - Graduate degree will be an advantage

EXPERIENCE & SKILLS:

• 3 years in similar position
• Verbal and Written Communication Skills
• Computer Literate

o Intermediate to advanced Microsoft Excel Knowledge & Skills

o Intermediate to Advanced Microsoft Word Knowledge & Skills

o Intermediate to Advanced Microsoft PowerPoint Knowledge & Skills

o Oracle knowledge will be beneficial

Competencies

• Verbal and Written Communication skills
• Good Analytical Skills
• Ability to work independently
• Ability to work in a fast pace environment and work under pressure
• Ability to take initiative
• Team player
• Planning and Organising skills
• Proactive and Innovative
• Attention to detail
• Professionalism
• Deadline Driven
• Time Management

Key Performance Areas

DUTIES

1. Monthly Analysis & Reporting

a) Review the creditor’s age analysis report after municipal payments are made.

b) Maintaining query database and reporting on status of all queries.

c) Maintaining the municipal accounts and consumption database.

d) Monthly municipal and utility cost and consumption reporting;

e) Gaining an understanding of the different municipal tariff structures and billing elements to help identify and achieve cost saving initiatives.

f) Maintain custody of Service Level Agreements with all Municipal and Utility service providers to ensure that we achieve full value through:

I. Meter data analysis and identifying faults and cost saving opportunities;

II. Continually reviewing service provider costs relative to value received in order to make decisions in outsourcing of municipal engagements; and

III. Review and reporting on municipal cost performance relative to approved service provider proposals.

2. Accounts Payable

Verify correct consumption charged at correct tariff from correct category

a) Updating an expense analysis per building to monitor whether charges are correct (especially where council corrects billings and the reversal relates to prior months).

b) Ensuring company policy is adhered to with regards to payment submissions for utilities. c) Review and approval of payments on approved invoices.

3. Municipal Account Maintenance

a) Maintain council policy documents and tariff increases each year

b) Oversee closing and opening of municipal accounts

c) Review all municipal accounts on a monthly basis to ensure that that the billing is in line with our expectations and/or third party billing audits;

d) Timeous raising of queries/disputes with council

e) Reporting on progress made regularly with management (issues tracker/register)

f) Ensure that clearance payments are processed and monthly recons prepared of sundry debtor captured until refund received

I. Request refund from council

II. Reporting on progress made regularly with management

g) Engaging with council (directly or otherwise) to ensure that corrections that are required get processed.

III. Following correct escalation process with council when corrections are not done.

4. Municipal Recoveries Reporting

a) Submission of relevant statements to Accounts Receivables for billing purposes.

b) Capturing and reconciling prepaid meter service provider recoveries.

c) Assistance in commercial, retail and residential recovery calculations and analysis.

5. Accruals

a) Maintenance of monthly meter reading submissions

i. Submission of actual meter readings to council where incorrect billings are received.

b) Issue Date Completion of accrual workings schedule for approval.

ii. Monthly trend analysis - Billing’s vs actual reading.

ii. Assessing the reasonableness of municipal accounts.

ISSUE DATE: 14 SEPTEMBER 2026

CLOSING DATE: 25 SEPTEMBER 2026

Work Location: In person