Van sheet Clerk

Job Description

"We Grow What Matters" is not just a slogan; it's a commitment to making a meaningful impact on the world through our people.

At RCL Foods, we live by a purpose that goes beyond nourishing bodies – "We Grow What Matters." As a leading force in the food manufacturing industry, we understand that growth extends far beyond our products; it's about cultivating an environment where diversity thrives. We are on the lookout for a passionate Van Sheet Clerk. The role will be based in Tonga and report to the Depot Controller.

Duties & Responsibilities

Van Sheet Processing

Process driver van sheets and internal documents accurately and to the satisfaction of the Financial Manager (Stock in Van, Write offs, Credit notes, Credit returns, Manual invoices, Extra loads, Short loads)

All processing for the previous day to be completed by 10h00 the next morning

Maintaining good relations with drivers and assisting with driver’s route orders

Assist drivers by explaining their driver recons to them and assisting them with queries on entries on the driver recon.

Assist with the processing of sales orders for both Bulk Orders and all Formal Trade customers (when needed).

Mark off the orders received from Formal Trade customers against the daily checklist to ensure all orders have been received.

Ensure that the driver payment has been processed and appears on the front page before printing the driver van sheets

Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor

Check all outstanding PODS of drivers on the relevant report and follow up with the relevant driver/s thereof.

Ensure that POD’s received are marked off in Syspro. This will assist in having a correct POD outstanding report.

Ensure that POD’s received from drivers have been stamped, signed and have a GRV / GRN number.

Scan all Claims on Capisol and save the information to the appropriate Capisol inbox.

Ensure that the Capisol queue is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day’s work.

Ensure that all system generated credit notes are attached to the actual claims received from the Formal Trade Customers.

Ensure that driver changes are done accurately every morning and inform the Vansheet Supervisor once done. Send all the relevant documentation to her as well.

Minimum Requirements

QUALIFICATIONS AND EXPERIENCE

Matric with Mathematics and Accounting

Minimum of 2-3 years relevant Working experience in General financial administration.

Ability to communicate with English

Computer Literacy (Syspro & Excel)

KNOWLEDGE AND SKILLS REQUIREMENTS

Good written and verbal communication

Accuracy essential

Attention to detail

Strong routine administrative skills

Problem solving skills

Computer literacy – Syspro and Excel

Proactive