Virtual Assistant (VA)

Virtual Assistant (VA)Location

Remote (South Africa)

Employment Type

Full-Time

Department

Operations & Administration

Reports To

Operations Manager / Managing Director

About Lamqora

Lamqora is a modern recruitment and workforce solutions company helping businesses attract, hire, and retain exceptional talent. We partner with startups, SMEs, and enterprise organisations to deliver Recruitment, Executive Search, Recruitment Process Outsourcing (RPO), Talent Acquisition, Employer Branding, Workforce Consulting, and HR Technology solutions.

As we continue to expand across the UK, Europe, Africa, and international markets, we are looking for a highly organised and proactive Virtual Assistant (VA) to provide administrative, operational, and executive support across the business.

The Opportunity

As a Virtual Assistant, you will play a vital role in ensuring the smooth day-to-day running of Lamqora's operations. You will support leadership and internal teams by managing calendars, coordinating meetings, handling communications, maintaining records, assisting with recruitment administration, and completing a wide range of administrative tasks.

This is an ideal opportunity for someone who is highly organised, detail-oriented, resourceful, and capable of managing multiple priorities while working independently in a remote environment.

Key ResponsibilitiesExecutive Support

• Manage calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas and record meeting minutes.
• Organise travel arrangements where required.
• Manage executive email inboxes and prioritise correspondence.

Administrative Support

• Prepare business documents, reports, presentations, and correspondence.
• Maintain organised digital filing systems.
• Update company records and internal databases.
• Draft professional emails and business communications.
• Assist with document formatting and proofreading.

Recruitment Support

• Schedule candidate interviews.
• Communicate with candidates throughout the recruitment process.
• Prepare offer letters and onboarding documentation.
• Update candidate records within the Applicant Tracking System (ATS).
• Coordinate interview feedback and recruitment administration.

CRM & Data Management

• Maintain accurate client, candidate, and prospect records in HubSpot CRM.
• Update contacts, companies, deals, and activity logs.
• Perform regular CRM data quality checks.
• Generate reports and dashboards for management.

Customer & Client Support

• Respond to routine client and candidate enquiries.
• Direct enquiries to the appropriate department.
• Coordinate follow-ups and appointments.
• Assist with onboarding activities for new clients.

Project Coordination

• Support internal business projects and operational initiatives.
• Track project deadlines and follow up on outstanding actions.
• Assist with event planning, webinars, and company meetings.
• Coordinate tasks between departments to ensure timely completion.

Research & Reporting

• Conduct online research into companies, industries, and market trends.
• Prepare reports, spreadsheets, and presentations.
• Compile operational and performance data for leadership.
• Identify opportunities to improve administrative efficiency.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

• Accuracy and quality of administrative work.
• Timely completion of assigned tasks.
• Calendar and meeting coordination efficiency.
• CRM data accuracy.
• Response times to internal and external enquiries.
• Executive and team satisfaction.
• Process improvement contributions.
• Overall operational efficiency.

Required Experience

• 2–4 years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support professional.
• Excellent written and spoken English.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities simultaneously.
• Excellent attention to detail.
• Strong communication and interpersonal skills.
• Ability to work independently with minimal supervision.

Preferred Experience

Experience in one or more of the following industries is advantageous:

• Recruitment & Staffing
• Human Resources
• Professional Services
• Technology
• SaaS
• Business Consulting
• Business Process Outsourcing (BPO)

Skills & Competencies

• Executive Support
• Calendar Management
• Business Administration
• CRM Administration
• Document Management
• Research & Reporting
• Time Management
• Communication
• Organisation
• Problem Solving
• Confidentiality
• Adaptability

Technology Stack

You'll regularly use:

• HubSpot CRM
• Applicant Tracking System (ATS)
• Google Workspace
• Microsoft 365
• Microsoft Teams
• Slack
• Zoom
• Canva
• DocuSign
• Trello, Asana, or ClickUp
• AI-powered productivity and administrative tools

What Success Looks Like

Within your first 90 days, you will:

• Efficiently support leadership with day-to-day administration.
• Maintain accurate CRM and ATS records.
• Coordinate meetings and recruitment activities independently.
• Produce high-quality documentation and reports.
• Improve administrative processes and team productivity.
• Become a trusted operational partner across the business.

Why Join Lamqora?

Joining Lamqora means becoming part of a fast-growing company where organisation, initiative, and operational excellence are highly valued.

We offer:

• Competitive salary.
• Performance-based incentives.
• Flexible remote working.
• Ongoing learning and professional development.
• Career progression into Executive Assistant, Operations Coordinator, Office Manager, Project Coordinator, or Operations Manager roles.
• Access to modern technology and AI-powered productivity tools.
• A collaborative and supportive work environment.

Our Values

• Integrity
• Excellence
• Accountability
• Collaboration
• Innovation
• Customer Success

How to Apply

Please submit your:

• Updated CV/Resume
• Cover Letter outlining your relevant experience.
• LinkedIn Profile (if applicable).

Email your application to careers@lamqora.com with the subject line:

Application – Virtual Assistant

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We look forward to hearing from you and welcoming you to the Lamqora team.

Pay: R14 609,61 per month

Work Location: Remote