Virtual Executive Assistant (Remote)

You've been the person keeping everything on track. Now do it for someone who actually moves fast.

If you've been a Coordinator (Operations, Project, Recruiting) or worked in operations at a startup, agency, or remote-first company, you already know how to ship without anyone hovering. We want that for one US or Canadian startup executive.

At Viva, our mission is to create real career opportunities for women across Latin America. We hire regardless of gender, but the impact is intentional: when women thrive economically, families and communities do too.

This is a full-time remote role based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

What you'll actually do:

• Admin: Own the executive's calendar, inbox, meetings, travel, expenses, and event planning.
• Operational: Improve workflows, data analysis, reports, SOPs, documentation, projects, and internal coordination.

What we're looking for:

• 2+ years as Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or similar
• C1 English, written and spoken
• At least one role with 2+ year tenure
• Comfortable with Google Workspace, Slack, Notion and AI enthusiast
• Proactive by default, not by request

What you get:

$1,200 USD/month base, up to $1,600 USD/month total. Raises every 6 months. Fixed schedule, no overtime, no weekends. Paid holidays, vacation, sick days, and family care days. Paid parental leave. Global health insurance. 100% remote, forever. 4-week paid training. Real growth paths: Sr. EA, CSM, Chief of Staff.

4.7/5 on Glassdoor. The team actually means it.

Our process takes about 6 days. We onboard every Monday.

🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com . We never request payments or personal information from candidates.