Wage Administrator

Job Advert Summary

We are seeking a Wage Administrator to provide comprehensive administrative support for Group Payroll operations, ensuring the accurate and efficient management of payroll-related processes and inquiries.### Minimum Requirements

Minimum qualifications:

• Grade 12 with Maths or accounting
• 2 to 3 years payroll experience
• National Diploma in Payroll Administration or related qualification.

Duties & Responsibilities

HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, Employment Equity Act, BBBEE Act, Skills Development Act, MIBCO Main Agreement etc.).

Recruitment and Selection:

• Draft employment contracts and coordinate the sign on process (medical, employee data, payroll info, etc.)

Transition:

• Coordinate employee onboarding and ensure information is accurately captured and loaded onto the payroll system.
• Coordinate the employee exit process (resignations, disability, ill health, incapacity, retirement, etc.).
• Coordinate and administer inter-departmental transfers.
• Process UIF and provident benefit applications.

Wage Payroll Administration

• Draw up LOA for new employees
• Process WPN on Sharepoint and send for approval
• Capture New Employee details on Time and Attendance system (SACO). Capture Bio-metrics and facial recognition
• Provide Access to relevant dept/Sites.
• Capture new employee on SAGE and verify against LOA and WPN
• Ensure correct deduction of all wage related deductions and statutory requirements.
• Check balance on Sage and clocking on SACO and then capture leave as per the leave form.
• Collect, collate and capture all input received in line with the payroll procedure.
• Run weekly exception clearance report and send out to plants to clear before Monday morning.
• Run the exception approval and send to PM.
• Once SACO payroll report-hours worked is verified and signed off by the supervisors, the payroll report for processing is extracted from SACO for processing.
• Payroll report from SACO- Check that employees have worked their full normal hours before any overtime is processed/paid.
• Checking and verifying all sick notes for wage employees.
• Capture any 3rd party deductions.
• Process the payroll.
• Extract reports, pay register and send to the plant FC for verification, and sign off
• Once FC has signed, extract the QLink file and General payment listing with bank details and net pay and send to Qlink for payment
• Processing MIBCO provident fund withdrawals for terminations, retirements and death benefits and handle employee queries.
• Process 3rd party returns and all payment schedules
• Run GL report and save on the X drive for interface into LX
• Capture annual increase percentage on SAGE, extract reports and verify increases has taken effect on each employee. Send to report to FC for verification and sign off
• Weekly printing and issuing pf payslips to wage employees.
• Resolve all payroll queries from employees as they arise.
• Ensuring compliance with MIBCO main agreement.
• Assist with all audits DOL, Internal and external audits.
• Provide support to salary payroll administrators/Manager when required
• Collating, and preparing salary payroll data for capture/upload – i.e. Overtime.
• Yearend-Leave & Bonus Payouts- verify calculation, send reports to FC for verification and sign off
• Upload leave and bonus for payments
• Provide support on Travel IT to unlock and create users.
• Adhoc administration duties as and when required.

Payroll (Group & Sites):

Time and Attendance Maintenance

• Run time & attendance reports as and when requested
• Time & attendance – responsible for user access
• Terminating users and ensuring valid authorised access granted to users
• Issuing of access cards to Managers.

HR Admin:

• Maintain and update personnel files (as per employee file checklist)
• Confirm employment of all employees as requested by external institutions.
• Filing and creating new employee files for salary employees.

Reporting

• Assist in compiling payroll reports.