Warehousing, Administration & Systems Graduate

1. POSITION PURPOSE

The purpose of this internship is to provide a recent graduate with practical experience in warehouse operations, administration and business systems within the wine industry.

The graduate will gain exposure to day-to-day warehouse activities, stock control, data capturing, system administration and general supply chain processes while supporting the team in maintaining accurate and efficient operations.

2. KEY RESPONSIBILITIES

Warehouse & Stock Administration* Assist with daily warehouse administration and stock control activities.

• Capture and maintain accurate stock movements on the relevant systems.
• Assist with stock counts, reconciliations and investigations of discrepancies.
• Assist with receiving, dispatching and movement of stock.
• Ensure warehouse documentation is completed and filed correctly.
• Assist with monitoring stock levels and identifying variances.
• Support the warehouse team with general administrative requirements.

Systems & Data Management* Assist with capturing and maintaining information on the SAGE and other operational systems.

• Ensure system information is accurate, complete and up to date.
• Assist with identifying and correcting data discrepancies.
• Generate basic reports from systems as required.
• Assist with maintaining master data and product information.
• Support the implementation and improvement of system processes.
• Identify opportunities to improve efficiency through better use of systems and data.

Administration* Assist with general departmental administration.

• Maintain accurate filing and record-keeping.
• Assist with processing invoices, delivery notes, stock documentation and other relevant records.
• Assist with preparing reports, spreadsheets and presentations.
• Provide administrative support to the Supply Chain and Warehouse teams.
• Ensure all documentation is processed accurately and timeously.

3. CONTINUOUS IMPROVEMENT* Identify opportunities to improve warehouse and administrative processes.

• Assist with documenting standard operating procedures.
• Support projects aimed at improving stock accuracy and system efficiency.
• Assist with analysing operational data and preparing recommendations.
• Participate in projects involving warehouse, administration and systems.

4. QUALIFICATIONS & EXPERIENCE

Minimum Qualification:* Relevant qualification in Warehousing, Logistics, Supply Chain, Business Administration, Information Systems, Operations Management or a related field.

Experience:* Previous work experience advantageous

• Previous exposure to warehousing, administration, ERP systems or data management will be advantageous.

5. SKILLS & COMPETENCIES* Good computer literacy, particularly Microsoft Excel.

• Strong administrative and organisational skills.
• Good attention to detail and accuracy.
• Ability to work with numbers and data.
• Interest in business systems and technology.
• Good communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• Willingness to learn and develop.
• Ability to work in a fast-paced operational environment.

6. PERSONAL ATTRIBUTES

The successful candidate should be:* Eager to learn and develop professionally.

• Reliable and accountable.
• Detail-oriented and organised.
• Proactive and willing to take initiative.
• Adaptable and willing to assist across different areas of the business.
• Professional in their approach.
• Interested in improving processes and finding practical solutions.

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