X2 Administrator: Safety & Sustainability

Motus Aftermarket Parts is seeking an organised, detail-oriented, and deadline-driven Administrator: Safety & Sustainability to support the Risk Office at Meadowview with the administration, consolidation, and reporting of safety, sustainability, and carbon-related information across the organisation.

The successful candidate will be responsible for collecting, validating, consolidating, and analysing safety and sustainability data from branches, ensuring the accuracy, completeness, and integrity of reporting. The role requires close collaboration with branches and stakeholders to support reporting requirements, maintain accurate records, and contribute to audits, assessments, and continuous improvement initiatives.

Minimum Qualifications

Essential

• Relevant tertiary qualification.
• Degree or Diploma in Finance, Administration, or a related field.

Required Experience

A minimum of 1 year of relevant experience in:

• Administrative support and coordination.
• Data consolidation, reporting, and analysis.
• Working with high-volume information and records.
• Microsoft Office applications, particularly advanced Excel.
• Billing systems and record management processes.

Required Skills & Competencies

• Strong numerical and analytical abilities.
• Advanced Microsoft Excel and spreadsheet skills.
• Excellent organisational and administrative skills.
• Exceptional attention to detail and data accuracy.
• Strong communication and stakeholder engagement skills.
• Ability to analyse, consolidate, and cross-reference large volumes of information.
• Strong time-management skills and the ability to meet deadlines.
• Ability to work under pressure and manage competing priorities.
• A proactive and solutions-driven approach.

Key Responsibilities

Administration

• Maintain branch contact listings and central registers.
• Ensure effective document control, storage, and retrieval of reporting records.
• Follow up on action items arising from meetings.
• Provide administrative and operational support to the Safety & Sustainability Management team.

Branch & Vehicle Events Management

• Monitor and track accidents, incidents, and vehicle-related events.
• Ensure event reporting complies with company policies and procedures.
• Assist branches with the submission of accurate information and supporting documentation.
• Follow up on outstanding reporting queries and event details.

Safety Management

• Consolidate and maintain vehicle-related information, including:
• • Mileage readings
    • Fuel consumption
    • Traffic fines
    • Incidents and accidents
• Maintain accurate fleet records and support the integrity of safety-related reporting.

Sustainability & Carbon Footprint Reporting

• Gather, validate, consolidate, and report sustainability information, including:
• • Carbon footprint data
    • Emissions reporting
    • Energy consumption
    • Resource consumption
• Upload information to the organisation’s online reporting systems.
• Cross-reference and verify reporting data to ensure consistency and accuracy.
• Support branches in meeting sustainability reporting requirements and best-practice standards.

Risk Management

• Assist with audit preparation and branch assessments.
• Record assessment findings and support corrective action planning.
• Contribute to maintaining accurate and reliable safety and sustainability records across the organisation.

Role Dimensions & Key Challenges

This role operates in a fast-paced environment that requires strong attention to detail, effective coordination, and the ability to manage multiple priorities.

Key challenges include:

• Meeting strict reporting deadlines and turnaround times.
• Managing large volumes of data from multiple branches.
• Ensuring data accuracy, completeness, and consistency.
• Coordinating information and resolving reporting queries with various stakeholders.
• Balancing operational priorities with reporting obligations.

Success in this role will be demonstrated through:

• Accurate, complete, and timely safety and sustainability reporting.
• Reliable consolidation and validation of branch data.
• Effective resolution of reporting queries and discrepancies.
• Well-maintained records, registers, and supporting documentation.
• Consistent compliance with company policies, reporting requirements, and applicable standards.
• Strong support provided to branches and the Safety & Sustainability Management team.
• Successful delivery of reporting requirements within demanding reporting deadlines.