Browse live admin jobs in Welkom, Free State. Also searched as administrator jobs in Welkom. Salaries, top employers and how to apply. Updated regularly.

**ABOUT US**
HyperionDev is one of the largest providers of accelerated tech education in EMEA and one of the oldest providers of 'coding bootcamps' in the world. We work with top universities such as Imperial College London, The London School of Economics, The University of Edinburgh, and Stellenbosch University to deliver structured technical courses and bootcamps that accelerate people into fulfilling tech careers. We have been recognised as one of the top education technology scaleups in the world and gained the financial backing of Meta (previously Facebook) which recognised us as the most socially impactful startup operating in Africa, where we initially started our work.


We are dedicated to closing the global tech skills gap and we achieve this by integrating tech education with human mentorship and expert code review powered by a workforce in Southern Africa, which lowers the cost of an accessible education in technology. This model has been successful, allowing us to reach millions of learners a year from over 60 countries. We have also partnered with government bodies such as the UK's Department for Education who provide scholarships for students to study on our bootcamps and gain employment at companies such as AstraZeneca and the United Kingdom's National Health Service (NHS).


We're backed by nearly 2000 investors, having raised the largest crowdfunding round of funding for an edtech company in history. As a primarily bootstrapped, profitable, and scale up tech business join us as we play our part in making the world a more stable, safer, and fair place.

 **ABOUT THE ROLE**
The role of the Schools Marketer (Outreach \& Presentations Consultant) is to facilitate the growth of our student pipeline by engaging directly with secondary schools. The role involves managing a school outreach pipeline, securing appointments with school leadership, and delivering high\-energy presentations to Grade 12 learners regarding HyperionDev and our university partners. You will be responsible for the end\-to\-end data collection process, ensuring that interested students are accurately captured in our systems. Success in this role will ultimately be measured by the volume of Grade 12 data cards collected and the successful conversion of these leads into our CRM.  

  

**Please note that this is a full\-time position.**

**RESPONSIBILITIES**

* Ensure strong daily productivity through consistent outbound calls and emails to schools to secure presentation bookings.
* Reach the right party, such as Life Orientation teachers or Principals, to secure firm appointment commitments.
* Travel extensively to various schools to deliver engaging presentations to large groups of Grade 12 students.
* Build and maintain relationships with school administrators to support recurring annual visits and reduce gatekeeper "drop\-off".
* Deliver compelling marketing presentations that highlight our bootcamps and prestigious university partners.
* Execute the physical collection of student data cards immediately following every presentation.
* Manage and allocate student data accurately by capturing all collected physical leads into the CRM system.
* Proactively monitor your booking calendar to identify gaps in the pipeline and take action to keep your travel schedule full.
* Ensure any callbacks or follow\-up information requested by school staff are handled on time.

 **Requirements** *Minimum*

* A minimum of a matric qualification.
* 2\+ years of experience in a business development or sales\-driven role.
* 1\+ years of experience in a role requiring public speaking or large\-group presentations.
* Must possess a valid driver’s license and own a reliable personal vehicle.
* Willingness to engage in frequent travel to different schools across the region.
* Outstanding organisation and planning skills to manage a complex travel and booking schedule.
* High attention to detail regarding data entry and CRM management.
* Excellent verbal and written communication skills.
* A demonstrated track record of meeting KPIs and data collection targets.

*Preferred*

* A marketing, commerce, or education\-related Bachelor’s degree.
* 1\+ year experience in the online education or coding education field.
* An understanding of the coding education market and current tech trends.

  

**Benefits** *Learn new tech skills:* We offer our employees the opportunity to enrol part\-time in our Coding Bootcamps.

*Join the heart of tech in Africa, Europe and the US:* You'll work with the best of the best and rub shoulders with the world leaders in edtech, developer education, and developer assessments. Join one of the most ambitious and highest performing tech companies in the space, with a management team that draws their former experience from top tech companies.

*Life\-changing work:* Solve real problems that make education and tech careers accessible to those who need it most: you're allowed to brag about it.

**OUR VALUES**
We're a people\-forward company with a purpose that underlines everything we do. We're obsessed with the potential in people and challenge them to do their best work. We embrace a culture of growth and learning to deliver on our vision and ours is a relentless quest for improvement.

Schools Marketer

**Purpose of the position**:

Responsible for following established company protocols, standard operating procedures and governance requirements to ensure consistent and compliant export operations. Supports the smooth execution of export orders from quotation through to delivery by maintaining accurate documentation, processing orders, coordinating internal departments, communicating with customers and following up on outstanding payments. Provides efficient administrative and internal sales support to the Export Division, ensuring effective coordination and timely completion of export\-related activities.

**Key Responsibilities**

* Export administration and logistics
* Sales Support
* Order processing and internal coordination
* Finance, credit and collections support
* Customer communication and relationship management
* Reports and general administration
* Performing any other reasonable duties relating to the position

**Core Competencies**

* Strong administrative and organisational skills
* Excellent attention to detail and documentation accuracy
* Strong written and verbal communication skills
* Ability to prioritise and manage multiple tasks
* Proficiency in Microsoft Office and with ERP systems
* Knowledge of export documentation and procedures
* Proactive and solutions\-oriented approach
* High level of reliability, accuracy and accountability

**Minimum Requirements**

* Grade 12 / Matric
* Proficiency in Microsoft Office, particularly Excel and Outlook
* Relevant qualification in administration, sales, logistics or a related field will be advantageous
* Previous experience in export administration, sales support, logistics or a similar role
* Experience with invoicing, credit control or payment follow\-ups will be advantageous

**Reports To**

* Export Manager

\* A proficiency test on Microsoft Excel and Outlook will be required should the candidate be short listed.

Applicants who meet the above requirements are invited to submit their CV and supporting documentation by 02 October 2026

Pay: From R132 000,00 per year

Application Question(s):

* Are you proficient on Microsoft Excel and Outlook?

Location:

* Pinetown, KwaZulu\-Natal (Preferred)

Work Location: In person

Export Sales Administrator

**Work Where You Live!!**

**Vacancy: Field Market Researcher/ Data Capturer/ Field Enumerator**

**Department: Operations**

**Contract Type: Project\-Based Contract**

**Reports To: Operations Supervisor**

**Salary Expectations: ZAR 5 000,00 – ZAR 10, 000\.00** monthly earnings (renumeration is directly linked to and dependent on performance)

**About the Role**

Intrade Africa is recruiting market researchers to support on\-the\-ground data collection across formal and informal trade environments. We provide ground truth intelligence to a diversified client base through collection data at store level through our market research teams.

As a market researcher you will complete an assigned area or route by visiting the store and completing all the questions about the store. Accurate capture of the store data is the job. Each researcher needs to maintain daily store capture target on the amount of stores and the quality of the data.

**This is a fully field\-based role requiring daily walking through assigned zones and engaging directly with outlet owners and staff.**

This role is best suited to individuals who are confident, can work independently, are disciplined, patient, and comfortable working in busy environments.

**Preferred Geographical Locations (Local Area Recruitment)**

These roles are community based and **preference will be given to candidates who reside within or near the assigned operational zones.** Applicants should be comfortable working mainly within a defined area, with travel requirements varying depending on project needs.

**AREAS REQUIRED: Only apply if you currently live in these areas**

* Mitchells Plain
* Pinelands
* Khayelitsha
* Lotus River
* Belhar
* Elsies River
* Rondebosch East
* Mfuleni
* Retreat
* Landsdowne
* Steenberg
* Delft
* Woodstock
* Philippi
* Wynberg
* Langa
* Nyanga
* Observatory
* Manenberg
* Athlone
* Bonteheuwel
* Gugulethu

**Applicants must demonstrate the following core competencies:**

* Strong communication and people skills, confidence in English and local languages
* Punctuality, patience and professionalism
* High level of integrity and accountability
* Ability to work independently
* Ability to plan pro\-actively
* Manage travel support budget
* Physically mobile

**Key Responsibilities**

* Walk assigned areas to identify and engage formal and informal trade outlets
* Capture accurate outlet data using the Intrade Mobile App
* Take clear outlet photographs and ensure GPS accuracy
* Explain the purpose of the project professionally to outlet staff
* Submit complete, accurate forms daily with no duplication
* Consistently maintain daily store visit target
* Consistently maintain quality of data submitted

**Tools (Project Dependent)**

* Android Smartphone
* Mobile data
* Field ID, uniform and introduction letters

**Minimum Requirements**

* South African ID or valid work permit or passport
* Matric (preferred)
* Fluent in local language \+ English
* Physically fit
* Advantageous: Previous experience in data collection, data capturing, market research, census, community researcher, stats SA, customer service, sales, promotions, merchandizing, account management and telesales.

Pay: R5 000,00 \- R10 000,00 per month

Work Location: On the road

Field Market Researcher/ Data Capturer/ Field Enumerator

Hoekstra Fruit Farms is looking for an organised, detail\-oriented graduate to join our finance team. The successful candidate will manage the creditors function and assist with general accounting tasks.

**Key responsibilities**

* Process supplier invoices and check them against supporting documents.
* Reconcile supplier statements and resolve discrepancies.
* Prepare payments and respond to supplier queries.
* Maintain accurate and up\-to\-date creditors records.
* Assist with journals, general ledger reconciliations and month\-end procedures.
* Provide administrative and accounting support to the finance team.

**Requirements**

* Experience in a creditors or junior accounting role.
* Good Excel skills and experience using accounting software.
* Strong attention to detail and the ability to meet deadlines.
* Good communication skills and the ability to work independently and as part of a team.
* A relevant accounting qualification will be an advantage.

**How to apply**

Submit your CV and a brief cover letter through Indeed by 16 October 2026\. Please include your availability and salary expectations.

Pay: R9 000,00 \- R16 000,00 per month

Education:

* Bachelors (Preferred)

Work Location: In person

Creditors Clerk / Junior Accountant

WBHO Construction Eastern Cape is seeking an experienced and energetic individual to join our team as a **Creditors / Accounts Payable Clerk** within our Building Division. This is a Port Elizabeth office based position.

This is an exciting opportunity for a candidate with a professional attitude and desire to be part of one of South Africa's leading construction companies.

***Requirements:***

✅ Accounts payable/creditors experience

✅ Construction industry experience advantageous  
✅ Strong reconciliations and Excel skills  
✅ Proficient in Outlook and computer systems  
✅ Comfortable working in a paperless, online environment  
✅ Highly organised and detail\-oriented  
✅ Able to work under pressure and meet strict deadlines and cut\-offs  
✅ Resilient, proactive, and able to remain calm in demanding situations

***Ideal Candidate Attributes***

· Exceptional attention to detail

· Prepared to go the extra mile

· Flexible and adaptable to changing requirements

· Trust and confidentiality

· Manage detail\-heavy processes

· Liasise with Management, support staff and colleagues in a professional manner

· Strong interpersonal skills and the ability to build relationships on all levels

· Multi\-task

· Strong electronic record keeping

· Strong organisational administrative skills

· Confident in their role

· Construction industry experience advantageous but not essential

***Software Proficiency***

Strong Microsoft Office Suite (Excel, Word, Outlook) proficiency

**Interested?**

Ready to build your future with WBHO?

If you meet the above requirements and are looking to take your career to the next level, we encourage you to apply.

To apply, reply to this advert with your CV and academic transcript/qualification.

Application deadline: 30 October 2026

If you have not heard back from us within 1 week after the above deadline, please consider your application unsuccessful.

Experience:

* Account reconciliation: 2 years (Required)

Location:

* Port Elizabeth, Eastern Cape (Required)

Work Location: In person

Creditors / Accounts Payable Clerk

We are seeking an experienced and results\-driven Debt Review Team Leader to lead and support our Debt Review Department. The successful candidate will be responsible for managing a team of debt review consultants, ensuring regulatory compliance, driving performance, and delivering excellent customer service throughout the debt review process.

Key Responsibilities

* Lead, motivate, and manage a team of debt review consultants and administrators.
* Monitor daily performance, productivity, and quality standards.
* Ensure compliance with all applicable debt review regulations and industry requirements.
* Provide coaching, training, and ongoing support to team members.
* Manage workflow, case allocation, and turnaround times.
* Resolve escalated client and creditor queries professionally and efficiently.
* Conduct performance reviews and implement improvement plans where required.
* Prepare and submit management reports on team performance and departmental targets.
* Drive the achievement of departmental KPIs and business objectives.
* Maintain high standards of customer service and client satisfaction.

Minimum Requirements

* Minimum 3–5 years' experience in the Debt Review industry.
* At least 1–2 years' experience in a supervisory or team leader role.
* Strong knowledge of debt review processes, NCR regulations, and industry practices.
* Proven leadership and people management skills.
* Excellent communication, problem\-solving, and organizational abilities.
* Proficiency in Microsoft Office and debt review software systems.
* Ability to work in a target\-driven environment.

Desired Attributes

* Strong leadership and decision\-making skills.
* Results\-oriented and self\-motivated.
* High level of professionalism and integrity.
* Excellent attention to detail.
* Ability to manage multiple priorities and meet deadlines.

What We Offer

* Competitive salary.
* Performance\-based incentives.
* Career growth and development opportunities.
* Supportive and professional working environment.

Pay: R7 500,00 \- R10 000,00 per month

Work Location: In person

Experienced debt review Team Leader

Reference: PTA026448-CR-1 We are seeking an experienced Internal Sales & Customer Service Administrator to join a well-established manufacturing company based in Pretoria North Duties & Responsibilities Minimum requirements: Grade 12 (Matric) Previous experience in sales administration, customer service, or a similar administrative role will be advantageous Proficient in Microsoft Office applications Strong business communication and interpersonal skills Exceptional organisational skills and at…

Internal Sales and Customer Service Administrator

Post Number
8020327
Faculty/Department
University of the Western Cape \-\> Arts and Humanities \-\> Dean's Office: Arts and Humanities
Type of Position
Permanent \- Full Time
Length of Contract Period
Location
Main Campus \- Bellville, WC ZA (Primary)  

Closing Date
11/10/2026
  

**Role Clarification \& Key Performance Areas**  

**ADMINISTRATIVE OFFICER (Grade 12\) \- INTERNAL POST**


**DEAN'S OFFICE**


**FACULTY OF ARTS AND HUMANITIES**

  


*The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching, research and community engagement, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the Faculty.*


The Faculty of Arts and Humanities is a leading faculty in arts and the humanities in South Africa. Its twelve departments and three research centres have considerable national and international recognition and are at the forefront of debates in the humanities, languages and social sciences in a transforming society. The faculty produces world\-class research and is well\-networked with leading universities globally. Characterised by innovative, creative and award\-winning learning, teaching and research the faculty also has a long\-established commitment to working with communities in ways that promote social justice and that contribute to broader processes of social transformation. It offers a range of specialised undergraduate and postgraduate programmes that educates the students across multiple disciplines. The successful candidate will join a thriving, research\-driven faculty.


An opportunity currently exists for candidates to apply for the position of Administrative Officer to provide administrative support to the Dean’s Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.


Reporting to the Faculty Manager, the appointee’s duties will include, but not be limited, to the administration and execution of the following tasks:


* Academic Administration
* Marks Administrations
* Enquiry Management
* Committee Administration
* Marketing, Branding and Student Recruitment
* Meeting and General Office Administration
* HR Administration
* Financial Administration
**Minimum Requirements**  

**We seek an Administrative Officer equipped with the following qualifications and attributes:**


* Grade 12
* A minimum of 3 years of administrative experience

  




**The following would be advantageous:**


* An accredited post\-matric qualification
* Administrative experience in a Higher Education environment is preferred
* Knowledge of university administrative systems
* Proficiency in computer programmes/software packages e.g. Word; Excel / MS Office Suites / PowerPoint

  




**Key Competencies required:**


* Excellent communication and interpersonal skills
* Excellent attention to detail
* The ability to collaborate with various stakeholders
* Planning and organizing skills
* Excellent time management skills
* Intermediate to expert user of computer office applications
* Good writing and minute\-taking skills
* High level of stress tolerance

  




A full job description is available on request.


In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at \+27 21 959 4063/3642/9362/9708/3160/3756 or email: e\-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Administrative Officer: Faculty

WE’RE HIRING – BOOKKEEPER / PAYROLL ADMINISTRATOR

Safacap, a growing accounting firm based in Stellenbosch, is looking for a reliable, organised and experienced Bookkeeper / Payroll Administrator to join our team.

The ideal candidate should be comfortable managing a portfolio of monthly clients and taking ownership of recurring accounting and payroll responsibilities.

Key responsibilities will include: **Monthly bookkeeping and bank reconciliations** Processing transactions on Sage Online Accounting **VAT calculations and submissions** Payroll processing **EMP201, EMP501, IRP5 and related payroll submissions** SARS and eFiling administration **Client communication and follow\-up on outstanding information** Maintaining accurate client files and meeting monthly deadlines

We are looking for someone who is: **Accurate and detail\-oriented** Highly organised **Able to work independently** Comfortable dealing directly with clients **Deadline\-driven** Proactive and willing to take ownership **Experienced in bookkeeping and payroll** Proficient in Sage Online Accounting

Previous accounting practice experience will be a strong advantage.

Location: Stellenbosch

Position: Full\-time

Salary: R13 000 – R18 000 per month, depending on experience

Starting date: 1 November 2026

Pay: R13 000,00 \- R18 000,00 per month

Work Location: In person

BOOKKEEPER / PAYROLL ADMINISTRATOR

**Maintenance Technician**
==========================

Job Requisition ID: 6864
Location:
Pretoria, ZA
Company: GEW Technologies (Pty) Ltd  

**About the Role**



The Maintenance Technician performs advanced maintenance, repair and overhaul activities across electronic, Radio Frequency, digital processing and supporting IT systems to restore equipment functionality and ensure high\-quality workmanship, technical accuracy and operational reliability.

  


**Qualification and experience:**


* Minimum Diploma in Electrical or Electronic Engineering, or an applicable NQF Level 6 qualification.
* Minimum 6 years’ relevant experience; 8 years’ experience in electronic fault finding and component\-level repair is preferred.
* Experience installing and maintaining Windows workstation, Windows Server and Linux operating systems.
* Experience installing application software and databases.
* Experience testing and configuring network equipment, including routers and switches.
* Experience maintaining and repairing power supplies, Uninterruptible Power Supplies, batteries and Digital Signal Processing units.
* An additional IT\-related qualification will be advantageous.

  


**Key technical skills:**


* Electronic Fault Finding and Component\-Level Repair
* Radio Frequency Measurement and Testing
* RF Receiver and Transmitter Maintenance
* Electronic Schematics and Block Diagram Interpretation
* Hardware, Software, Firmware and System Application Integration
* Digital Signal Processing Unit Maintenance and Repair
* Electronic Test and Diagnostic Equipment
* Computer Hardware, Workstation and Server Maintenance
* RAID Configuration and Maintenance
* Windows Workstation and Windows Server Installation
* Linux Operating System Installation and Maintenance
* Application Software and Database Installation
* Router and Switch Configuration and Testing
* Power Supply and UPS Maintenance
* Battery Load Testing and Balancing
* Enterprise Resource Planning System Data Capturing

  


**Key responsibilities:**


**Electronic Maintenance, Repair and Overhaul**



Diagnose, maintain and repair electronic, RF and digital processing equipment using approved technical procedures and test methods to restore equipment functionality and resolve complex faults, resulting in reliable, first\-time\-right repairs that meet defined quality standards.

  


**IT, Network and System Support**



Install, configure and maintain computer hardware, operating systems, application software, databases and network equipment across supported systems to ensure correct integration and system functionality, resulting in stable and operational technical solutions.

  


**Repair Quality and Operational Performance**



Execute and monitor repair activities against quality, turnaround\-time and cost requirements while optimising spare\-parts usage and maintaining accurate ERP and technical records to control repair performance, resulting in reduced rework, fewer customer complaints and improved service efficiency.

  


**Technical Support and Capability Development**



Provide technical guidance, customer support and training across complex maintenance and repair activities while coordinating third\-party repairs where required to resolve technical issues and strengthen maintenance capability, resulting in effective service delivery and improved equipment support.

  


**Occupational Health and Safety Compliance**



Apply Occupational Health and Safety requirements throughout maintenance, repair, testing and workshop activities to identify and control operational risks, resulting in a safe, compliant and zero\-incident working environment.

  


**Our recruitment values:**



HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

  

**Application Deadline:** 06 October 2026\.

  


**How to Apply:**



Please submit your CV by applying directly on the HENSOLDT Careers page.



If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.

  


**Become our next pioneer. Apply now and become part of the HENSOLDT team!**


HENSOLDT is committed to diversity and an inclusive corporate culture. We therefore welcome all applications \- regardless of origin, age, gender, disability, identity or ideology.

  

  

**Job Segment:** RF, Testing, ERP, System Administrator, Maintenance, Science, Technology, Manufacturing

Maintenance Technician

Introduction
Through our client\-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables businesses and people from all walks of life to achieve their financial goals and life aspirations. We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisations care for and reward their employees and members.Through our own network of advisers or via independent brokers and utilising new platforms Momentum Metropolitan provides practical financial solutions for people, communities, and businesses.

  

  

Disclaimer As an applicant, please verify the legitimacy of this job advert on our company career page.
  

Role Purpose
A Reports Coordinator will play an important role in assisting the team with administrative tasks that include organizing, managing,and keeping the unit Service Level Agreement compliant. The successful applicant will be responsible for compiling and circulating client and internal reports;minute\-taking; developing and managing trackers and other adhoc tasks on behalf of the senior management structure of the team.

  

  

Requirements
Education \& Experience


* Matric or equivalent qualification
* B\-degree (required)
* At least 2 years of experience in a professional corporate environment
* Experience in Financial Crime Compliance (advantageous)
* Experience as an executive PA orFinance administrator (advantageous)

Knowledge


* MS 365 Office Suite of applications(MS Excel, MS PowerPoint: above average ability \& working knowledge of Adobe)

Skills


* Outstanding verbal \& written communication skills \& comfortable liaising at all levels throughout the organisation
* Proficient with Microsoft Office 365(MS Word, One Drive, MSExcel, MSPowerPoint, MS Outlook, etc.)
* Problem\-solving ability
* Ability to deal with multiple tasks \& stakeholders in a fast\-paced environment
* Excellent time management skills.
  

Duties \& Responsibilities
INTERNAL PROCESS


**Reporting :**


* Compile and circulate weekly client reporting
* Compile weekly internal reporting
* Assist with the compilation of the monthly client report
* Assist with collating and circulating quarterly client report
* Assist with the monthly internal compliance reporting to fund management
* Compile and circulate bi\-monthly report to fund management
* Ad hoc regulatory reporting where necessary (BHF portal)

**Minute \-Taking :**


* Minute\-taking at the monthly client governance forum
* Minute\-taking at the quarterly client risk forum
* Serve as a backup minute taker for monthly operational meetings
* Assist with the minute\-taking at the internal quarterly staff meeting
* Minute\-taking at various internal management forums

**Develop and maintain trackers :**


* Coordinate the collation and preparation of responses to complaints received
* Develop and maintain complaints register
* Maintain and update regulatory body referrals register
* Maintain and update the Sanctions Masterfile on a monthly basis following the monthly governance forum
* Update and maintain process documents schedule
* Monitor and manage requests received from centralized queries mailbox
* Monitor and drive the unit’s compliance with internal training and other initiatives
* Track and follow up on the implementation of unit deliverables following governance forums and client meetings
* Other ad hoc activities on behalf ofthe unit’s leadership structure
* Assist with reinstatement applications
* Track and record provider engagements

**CLIENT:**


* Build and maintain relationships with clients and internal and external stakeholders.
* Deliver on service level agreements applicable to clients and internal and external stakeholders in order to ensure that client expectations are managed.
* Make recommendations to improve client service and fair treatment of clients within area of responsibility.
* Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
* Continuously monitor turn around times and quality standards and resolve issues speedily to enhance client service delivery.
* Drive client service delivery goal achievement in line with predefined standards in order to ensure that clients receive appropriate advice and after sales service.
* Manage client query processes and ensure that queries are tracked,accurately resolved and used as a mechanism to improve client service and business processes.

**People:**


* Build strong relationships through providing specialist know\-how and leadership to others, expressing positive expectations.
* Continuously develop own expertise in terms of industry and subject matter development and application thereof in an area of specialisation
* Positively influence and manage change and offer specialist support where required.
* Contribute to continuous innovation through the development, sharing and implementation of new ideas and involvement of colleagues and staff.
* Participate and contribute to a culture of work centric thinking,productivity, service delivery and quality management.
* Take ownership for driving career development

**FINANCE:**


* Contribute to the development ofarea specific budgets to minimise expenditure, in alignment with operational plans.
* Identify solutions to enhance cost effectiveness and increase operational efficiency.
* Implement and provide input into governance processes, systems and legislation within area of specialisation.
* Escalate unresolved policy and governance compliance issues via appropriate channels for investigation and resolution purposes
* Provide input into the risk identification processes development and communicate recommendations in the appropriate forum.
  

Competencies
* Reliable
* Honest
* Positive and pleasant disposition
* A high degree of personal integrity
* Self\-driven
* Energetic
* Innovative
* Attention to detail
* Organised
* Disciplined
* Systematic and methodical worker
* Respectful
* Professional
* Logical thinker

Reports Coordinator

**Prolinson Wound \& Wellness Clinic** is seeking a professional, friendly, organised and efficient **Receptionist/Administrator** to join our team in **Krugersdorp**.

This is a combined role suited to someone who enjoys working with people, is confident in a medical reception environment, and has a passion for **social media and content creation**.

Key Responsibilities

* Manage correspondence: handle phone calls, sort mail and respond to emails.
* Maintain accurate record keeping and update computer databases.
* Schedule consultations, follow\-up debridement appointments and multi\-week therapy sessions.
* Process new patient referrals and verify insurance coverage.
* Maintain confidential electronic health records (EHR) and document patient data accurately.
* Monitor and order specialised wound care supplies.
* Coordinate equipment maintenance and liaise with vendors or IT services.
* Oversee patient billing, co\-pays and insurance claim submissions.
* Manage meeting support, staff calendars and administrative tasks.
* Ensure compliance with health regulations and patient privacy standards.

Minimum Requirements

* Grade 12 / Matric.
* Excellent verbal and written communication skills.
* Strong computer and administrative skills.
* Knowledge and experience with medical aid administration, including verification of benefits, authorisations and basic medical aid enquiries.
* Excellent telephone etiquette and customer\-service skills.
* Good organisational and time\-management skills.
* Confidence using social media platforms.
* Ability to create engaging digital content.
* Good grammar and attention to detail.
* Professional, reliable and able to work independently.
* Understanding of the importance of patient confidentiality.
* Willingness to work Saturdays when required.

Previous experience in **medical reception, healthcare administration, social media management, digital marketing or content creation** will be advantageous.

Candidates with social media/content\-creation experience are encouraged to submit examples of previous work or a portfolio.

Contract Details

**Employer:** Prolinson Wound \& Wellness Clinic  
**Location:** Alpha House  
**Address:** 314 Voortrekker Road, Noordheuwel, Krugersdorp, 1739  
**Contract Type:** Fixed\-Term Contract  
**Contract Period:** 12 October 2026 – 30 October 2027  
**Working Hours:** Monday to Friday, 09:00 – 17:00; Saturdays when required  
**Remuneration:** R7,000 – R8,500 per month (UIF included)

How to Apply

Please email the following:

* Updated CV
* Brief motivation letter
* Examples/portfolio of social media content, if available

**Email:** promise@prolinsonwoundwellness.co.za  
**Email subject:** **Receptionist/Administrator Application**

**Closing Date: 02 October 2026**

Only shortlisted candidates will be contacted.

Pay: R4 565,79 \- R12 222,61 per month

Work Location: In person

Receptionist/Administration

**Hospitality Recruiter – Charles Hope SA**

**Company:** Charles Hope SA (Pty) Ltd  
**Department:** Human Resources  
**Location:** Cape Town, South Africa  
**Reporting to:** HR Manager – South Africa  
**Salary:** R18,000 per month, depending on experience  
**Employment Type:** Full\-Time

**1\. ROLE PURPOSE**

Charles Hope SA is looking for a hands\-on Hospitality Recruiter to manage the end\-to\-end recruitment function across Charles Hope Apartments, Noah Restaurant and Shared Services.

The successful candidate will be responsible for sourcing, attracting and recruiting hospitality talent across all operational levels, ensuring our hotel and restaurant teams are appropriately staffed to deliver an exceptional guest experience.

This role requires someone who understands the fast\-paced nature of hospitality, can recruit for both operational and management positions, and is comfortable working closely with department managers to meet staffing requirements.

**2\. KEY RESPONSIBILITIES**

**Hospitality Recruitment**

* Manage the full recruitment lifecycle across the hotel, restaurant and shared services operations.
* Recruit across Front Office, Guest Services, Housekeeping, Maintenance, Reservations, Night Reception, Food \& Beverage, Kitchen, Supervisory and Management positions.
* Develop effective sourcing strategies to attract experienced hospitality candidates.
* Advertise vacancies through job boards, social media, hospitality networks and other relevant platforms.
* Build and maintain talent pools for frequently recruited operational positions.
* Screen applications, conduct initial interviews and coordinate interviews with hiring managers.
* Assess candidates based on hospitality experience, customer service ability, technical skills and suitability for the role.
* Manage candidate communication, references, feedback and offer coordination.

**Operational \& Management Support**

* Work closely with hotel and restaurant management to understand operational staffing requirements.
* Prioritise urgent vacancies to minimise staffing shortages and operational disruption.
* Support recruitment for both high\-volume operational roles and specialist management appointments.
* Understand the requirements of shift\-based hospitality environments, including weekend and public holiday operations.
* Provide recruitment guidance to managers and ensure timely interview feedback and selection decisions.
* Ensure recruitment is aligned with approved headcount and salary structures.

**Recruitment Administration \& Reporting**

* Maintain an accurate recruitment tracker covering all approved vacancies.
* Monitor recruitment timelines, candidate pipelines and recruitment progress.
* Provide weekly recruitment updates to the HR Manager.
* Maintain confidential candidate records and recruitment documentation.
* Ensure recruitment practices comply with POPIA, company policies and applicable employment legislation.
* Coordinate successful candidate handovers to HR Administration for onboarding.

**Candidate Experience \& Employer Branding**

* Represent Charles Hope and Noah professionally throughout the recruitment process.
* Promote the company as an employer of choice within the hospitality industry.
* Build relationships with hospitality training institutions, recruitment networks and industry contacts.
* Ensure candidates receive timely communication and feedback.
* Support recruitment marketing and employer branding initiatives.

**3\. QUALIFICATIONS \& EXPERIENCE**

* Matric required; HR, Recruitment or Hospitality qualification advantageous.
* Minimum 5–6 years' recruitment experience.
* Previous experience recruiting within hotels, restaurants, serviced apartments or the broader hospitality industry is highly advantageous.
* Proven experience managing end\-to\-end recruitment.
* Experience recruiting operational, supervisory and management positions.
* Familiarity with recruitment platforms, job boards and candidate databases.
* Good working knowledge of Microsoft Office.

**4\. SKILLS \& COMPETENCIES**

* Strong understanding of hospitality operations and staffing requirements.
* Excellent communication and relationship\-building skills.
* Strong sourcing, screening and interviewing abilities.
* Ability to manage multiple vacancies in a fast\-paced environment.
* Proactive, organised and solutions\-driven.
* Strong attention to detail and confidentiality.
* Ability to work independently and partner effectively with operational management.
* Passion for identifying and attracting quality hospitality talent.

**5\. KEY PERFORMANCE AREAS**

* Timely and effective filling of approved hospitality vacancies.
* Quality and suitability of candidates appointed.
* Effective management of recruitment pipelines.
* Support of operational staffing requirements.
* Positive candidate and hiring manager experience.
* Accurate recruitment administration and reporting.
* Compliance with recruitment procedures and approved headcount.

**6\. WORKING RELATIONSHIPS**

The Recruiter reports directly to the HR Manager and works closely with the HR Administrator, Hotel Management, Noah Restaurant Management, Department Managers and relevant Group stakeholders.

The Recruiter owns the recruitment process through to successful appointment, working alongside HR Administration for contracts, onboarding and employee documentation.

All new positions, remuneration packages and employment offers remain subject to the appropriate management and HR approvals.

Pay: From R18 000,00 per month

Work Location: In person

Hospitality Recruiter – Charles Hope SA

**JOB DESCRIPTION: Activities/Athletics Director \-Tentative**
--------------------------------------------------------------


CAMPUS: Johannesburg Campus \| SUPERVISOR: School Director\| START DATE:01 August 2027
  

POSTING DATE: 29 September 2026\| CLOSING DATE:16 October 2026


Inspire Learning to Build Our Better World. At the American International School of Johannesburg (AISJ), we are committed to providing an exceptional education that empowers global citizens to fulfill their future purpose. Our vision is to inspire learning to build a better world. We seek a dedicated and passionate professional who aligns with our commitment to excellence and believes in the transformative power of education. Every team member is crucial in creating a supportive and nurturing learning environment. At AISJ, we value every employee as a learner and expect them to embody and support the AISJ Portrait of Learner (Resilience, Mindful, Thinker, Globally Connected, Curious, Contributor) through their work. We are dedicated to justice, equity, diversity, and inclusion within our school community.


### **POSITION OVERVIEW**


The Athletics/Activities Director provides strategic, operational, and educational leadership for the comprehensive K\-12 co\-curricular, athletics, and activities programs across both the Johannesburg and Pretoria campuses.


Unlike single\-campus models, this role directly oversees co\-curricular learning school\-wide. Supported on\-site by the Pretoria Activities Coordinator, the Athletics/Activities Director ensures operational alignment, equity of opportunity, and high program quality across both campus locations. The Director directly supervises five full\-time department leaders (K\-12 Activities Coordinator, Pretoria Activities Coordinator, Sports Coordinator, Events and Logistics Coordinator, and Aquatics Coordinator) and manages the whole\-school K\-12 Activities Budget.


The ideal candidate is an experienced, visionary international educational leader with deep expertise in large\-scale event staging, complex multi\-country travel logistics, student safeguarding, and student\-centered program design.


### **REQUIRED QUALIFICATIONS**


* Education: Bachelor’s degree in Education, Sports Management, or a closely related field.
* Administrative Experience: Minimum of seven (7\) years of successful leadership as an Athletics/Activities Director or co\-curricular director in a leading international school setting.
* Conference Leadership: Proven experience managing, scheduling, and executing international school conference events and athletic leagues (e.g., ISSEA, SAISA).
* Personnel Management: Demonstrated track record of recruiting, mentoring, supervising, and evaluating full\-time departmental staff, seasonal coaches, and activity sponsors.
* Risk Management \& Safeguarding: Extensive experience establishing risk assessment protocols, duty\-of\-care frameworks, and international travel safety procedures for global student events.
* Communication \& Tech Agility: Exceptional public speaking, written communication, and cross\-cultural negotiation skills; proficient with enterprise management suites (Google Workspace, scheduling/registration software).

### **PREFERRED QUALIFICATIONS \& EXPERIENCE**


* Advanced Degree: Master’s degree in Education, Educational Leadership, Sports Management, or a related field.
* Leadership Track Record: Demonstrated, impact\-driven leadership in an international school setting.
* Professional Certification: Certified Athletic Administrator (CAA), Certified International Athletic Administrator (CIAA), or Certified Master Athletic Administrator (CMAA) designation via the NIAAA or international equivalent.

### **KEY RESPONSIBILITIES**


#### **1\. Strategic Leadership \& Divisional Collaboration**


* In collaboration with divisional leadership (Elementary, Middle, High School, and Pretoria Campus Leadership), design, align, and evaluate all co\-curricular learning experiences to complement academic curricula.
* Directly supervise, support, and evaluate the departmental leadership team: K\-12 Activities Coordinator, Pretoria Activities Coordinator, Sports Coordinator, Events and Logistics Coordinator, and Aquatics Coordinator.
* Establish clear departmental goals aligned with the AISJ Strategic Plan and Portrait of a Learner.
* Serve as the primary liaison to international leagues and associations, representing AISJ in ISSEA, SAISA, ISTA, AMIS, and local South African leagues and events.

#### **2\. Safeguarding, Risk Management \& International Travel Logistics**


* Enforce rigorous child protection, safeguarding, and safety standards across all athletic, aquatic, and co\-curricular programs in accordance with AISJ policies.
* Oversee complex international and domestic travel logistics for large student delegations (flights, visas, housing/billeting, medical clearances, and emergency contingency plans) for events such as ISSEA, SAISA, Model United Nations (MUN), ISTA, and AMIS.
* Develop comprehensive risk assessments for all off\-campus excursions and athletic competitions.
* Lead mandatory pre\-trip safety briefings and orientation sessions for staff, students, and parents prior to all major travel events.

#### **3\. K\-12 Fiscal \& Facility Stewardship**


* Formulate, manage, and audit the comprehensive K\-12 Activities Budget, ensuring equitable distribution of resources across divisions, gender categories, and activities.
* Partner with operational and facilities teams across both campuses to optimize the scheduling, maintenance, and safety of athletic fields, aquatics facilities, courts, and performance venues.
* Oversee the procurement, inventory, repair, and replacement cycle for all athletic uniforms, safety gear, and specialized activity equipment.

#### **4\. Program Execution \& Student Engagement**


* Coordinate the master K\-12 multi\-campus activities and athletics calendar to prevent divisional conflicts and optimize venue usage.
* Ensure full execution of teacher Co\-Curricular Activity (CCA) commitments, working alongside division principals to assign and support faculty advisors and coaches.
* Direct the planning and execution of large\-scale tournaments, fine arts festivals, and community athletic events hosted at AISJ.
* Oversee the Eagle Council, guiding this key student service organization as it provides vital student feedback and leadership on co\-curricular and athletic programming.
* Organize student\-athlete and activity recognition events, awards ceremonies, and end\-of\-season celebrations.

#### **5\. Operational Agility \& Leadership Adaptability**


* Adapt departmental operations in response to unforeseen facility, environmental, or global travel disruptions.
* Perform essential administrative and leadership duties as assigned by the School Director to support whole\-school operations.

### **APPLICATION \& SAFEGUARDING POLICIES**


* Safeguarding Statement: AISJ is committed to safeguarding and promoting the welfare of children and young people. All candidates undergo rigorous background checks, qualification verification, criminal record screenings, and child protection training prior to appointment.
* Privacy \& Data Protection: Personal data submitted will be processed strictly in accordance with the AISJ Privacy Policy and South Africa’s Protection of Personal Information Act (POPIA).
* Contract Terms: Initial two\-year administrative contract, renewable annually based on performance review. Competitive international administrative remuneration and benefits package provided.

APPLICATION PROCESS


To apply, please complete the electronic form \[Click here]. Information captured will be securely stored and used for a reference check on the candidate's compatibility. AISJ reserves the right to appoint the strongest candidate before the closing date if required.


SAFEGUARDING \& CHILD PROTECTION
  

AISJ maintains robust child protection policies to ensure 

Activities/Athletics Director -Tentative

**HR ADMINISTRATOR – SECURITY INDUSTRY**

We are looking for an experienced and hands\-on **HR professional with a strong background in the private security industry** to join our team.

Minimum Requirements:

* Relevant HR qualification
* **3–5 years’ HR experience within the private security industry**
* Strong knowledge of **NBCPSS / Private Security Bargaining Council** requirements
* Good understanding of labour legislation and HR best practices
* Experience in **employee relations and disciplinary processes**
* Experience dealing with **unions and employee representatives**
* Knowledge of **payroll, attendance and leave administration**
* Experience with recruitment, onboarding and employee contracts
* Excellent communication and interpersonal skills
* Ability to work under pressure and meet deadlines
* Proficiency in Microsoft Office

Key Responsibilities:

* Manage day\-to\-day HR administration
* Handle employee relations, grievances and disciplinary matters
* Assist with recruitment and onboarding
* Maintain accurate employee records and HR documentation
* Monitor attendance, leave and payroll inputs
* Assist with labour relations and union engagements
* Ensure compliance with applicable labour legislation and bargaining council requirements
* Support management with HR advice and employee\-related matters
* Assist with performance management and HR reporting

Interested candidates who meet the requirements are invited to submit their **CVs via indeed** 

**Please note:** Only candidates who meet the minimum requirements will be considered.

Pay: R9 000,00 \- R10 000,00 per month

Work Location: In person

HR Administrator

### **Job Context**


Servest is a world class business which is innovative and a leader in the Integrated Facilities Management Industry. The company offers an innovative environment that will accelerate your development and skills, as the highest value is placed on attracting top talent to the organisation.

  



Applications that meet the stated requirements are invited for a vacancy exists for a dynamic and driven **Junior Administrator** to join a team based in Centurion. This role reports directly to the Project Manager at Stats SA.

### **Minimum Requirements**


Qualifications and Experience


* 2 years in accounting / administration environment
* Payroll and / or Health and Safety and / or Human Resource Experience
* Hospitality / restaurant experience
* Management experience
* Relevant Financial Qualification (Business Management, Bookkeeping, Accountancy)
* Basic Computer Literacy – Windows, Outlook, Excel, Word, Internet
* Driver’s License

  



Fundamental Competencies


* Operate a computer
* Ability to work in a multicultural environment
* Provide customer service
* Communicate verbally
* Perform basic accurate calculations
* Prepare written communications
* Maintain health, hygiene and professional appearance


Behaviour Competencies


* Decision Making
* Problem Solving
* Teamwork / Collaboration
* Autonomy and Initiative
* Results Focussed
* Service Focussed
* Communication Skills
* Logical Reasoning
* Analytical Skills
* Resilience and Stress Tolerance
  


Workplace Competencies


* Knowledge, management and application of Company processes and systems
* Working knowledge of Company human resource tools and processes
* Working knowledge of health and safety practices and procedures
* Profit and cost centred
* Business insight
* Knowledge of operational standards and procedures of a business
* Adherence to deadlines


Decision Making


* Operate within the policies and procedures of the Company
* Provide feasible solutions in support of Company requirements

### **Duties \& Responsibilities**

* Comply with relevant legislation
* Behave in accordance with Company vision, values, standards, policies, procedures, code of conduct and disciplinary code
* Practise sound employee relations
* Focus on the customer, both external and internal
* Adhere to the Company dress code
* Comply with standards health, hygiene, safety, security, quality and environmental
* Operationalise service level agreement
* Ensure delivery of a quality administration service
* Adhere to company business processes
* Accurate completion of the required on site book work, e.g., Daily Capturing of invoices, Revenue Analysis, Stock Sheets, Sales Control Sheets, Protein Portion Control, Tie backs, etc.
* Fulfil a general office administration function, e.g. filing, messaging, support resource
* Facilitate the flow of communication, i.e, e\-mails / telephones etc
* Operate within budgetary constraints
* Participate in fire drills and evacuation procedures
* Report incidents and accidents
* Act appropriately in the event of a breach in health, safety and / or security standards / legislation
* Attend meetings and development opportunities
* Perform any other reasonable task(s) required / requested

Junior Administrator

### **Job Advert Summary**


To set up the Estate administration division and processes and to administer Estates within the PPS Group. The incumbent will perform various administrative, servicing and support functions in Estate administration and act as the liaison with beneficiaries of Estates being administered. The incumbent will also be required to upskill administrator support staff.

### **Minimum Requirements**

**Education:**


* BA LLB or suitable Legal Degree


**Experience:**


* 5 years managerial experience.
* At least 10 years’ experience in administering estates.
* Dealing with and engaging with Distribution Channels.
* Dealing with the professional and Private Client markets.


**Knowledge and Skills:**



An in\-depth knowledge of Fiduciary Services, including:


* Estate administration.
* Trust administration.
* Trust and Estate planning.

  


**Competencies:**


* Strong interpersonal skills.
* Strong independence and work ethic.
* Ability to build strong relationships and to expand network of support.
* Ability to engage and obtain support from the likes of the Master’s offices, SARS, Municipalities and Financial Institutions.
* Ability to provide training to Estates administrator support staff.
* Resilience.
* Ability to work without supervision.
* Ability to achieve financial revenue targets whilst keeping costs in check.
* Ability to co\-ordinate and act as a liaison between client/broker or planner/product provider.

### **Duties and Responsibilities**

* **Set up and take accountability for a new Estates administration division within PPS, including:**
	+ Monthly reporting to heirs.
	+ Decision making and problem solving.
	+ Customer report and satisfaction.
	+ Liaison between various Governmental Departments and Financial Institutions.
	+ Decide on whether to accept the Executorship or motivate why an Estate matter should be renounced.
	+ Ensure statutory, legal and compliance requirements are adhered to.
	+ Ensure audit policies are adhered to and reported on to Legal and Compliance
* **Select and implement a Estate administration software package system:**
	+ Adopt suitable diary system and report back.
	+ Implement system processes and adherence thereto.
	+ Introduce standard liaison and reporting communications.
* **Administer new Estates which fall in within a reasonable timeframe, including:**
	+ Onboarding of new Estate matters.
	+ Meet with and send out pro\-active communication with heirs.
	+ Attend to the transfer/sale of assets at market related (best possible) prices.
	+ Evaluate and approve/decline advances sought by heirs against the liquidity in Estates.
	+ SLA establishment with Vendors, including Estate Agents, appointed Agents and Conveyancing Attorneys.
	+ Attend to the preparation and submission of Liquidation and Distribution Accounts.
	+ Liaison with the Master’s offices, SARS, Municipalities and Financial Institutions.
	+ Appoint Agents to address matters within the Master’s office, SARS, Municipalities, etc.
	+ Obtaining COB’s within negotiated timelines with Financial Institutions.
	+ Attend to the finalisation of Estate matters and the archiving thereof.
	+ Take fees as and when against completed milestones
* **Take accountability for training and upskilling of part\-time Administrator assistance:**  

	+ Set KRA’s and job description.
	+ Undertake bi\-annual performance appraisal discussions.
	+ Implement development plans for part\-time administrator support.
	+ Upskill part\-time administrators
* Keep abreast with industry changes within the Fiduciary Services industry, specifically within the Estates environment and upskilling oneself.
* Financial, budget and income statement tracking and budget attainment.  

Address any complaints received, and report back on matters received through Internal Complaints Departments or the Industry Ombud .
* Upholding the highest level of quality standards and dealing with demanding, professional clients.
* Living the PPS culture by taking extreme ownership, being eternally curious and doing the right thing

Estates Manager

### **Job Advert Summary**


Bidfreight Port Operations is seeking an Entry Level Admin Clerk based in Richards Bay, KwaZulu\-Natal, specializing in finance and administrative support within port and logistics operations. The role requires a Diploma or Advanced Certificate in Finance, Business Administration, or a related field and 1 to 3 years of experience in administration, procurement, or logistics. Proficiency in Microsoft Excel, EDMA, and X3 systems is essential alongside understanding debtors and creditors processes, stock and diesel management, and labor shifting on EDMA. Key responsibilities include coordinating purchase requisitions and orders, managing stock and equipment rentals, maintaining accurate EDMA records, and liaising professionally with suppliers and subcontractors. The candidate must demonstrate meticulous attention to detail, ability to work under pressure to deadlines, and a valid driver's license. This full\-time, on\-site position offers a dynamic work environment where independent operation and maintaining control systems are critical to operational success.

### **Minimum Requirements**

* Diploma/Degree in Finance, Business Administration or a related field
* 1 to 3 years’ experience in an administrative logistics or procurement role
* Computer literate (all MS Office packages) – must specifically demonstrate experience in Excel (working with spreadsheets), EDMA and X3\.
* Understanding of Debtors and creditors processes.
* Understanding of EDMA and labour shifting on EDMA
* Understanding of Stock and Diesel Management
* Ability to work overtime when required.
* An ability to maintain controls for Ops/Admin systems.
* An ability to work independently under pressure according to strict deadlines is imperative.
* An ability to work with Sub\-contractors.
* Must be meticulous, with good attention to detail.
* Valid driver’s license.

### **Duties and Responsibilities**

* Liaising with managers and relevant parties with regards to requests and orders
* Ensure the integrity and accuracy of the administrative and document processes.
* Assist with Operational and finance activities from time to time.
* Ability to Liaise with suppliers to resolve queries in a professional manner.
* Coordinate and monitor equipment rentals across departments
* Manage and record stock movements related to vessel operations
* Verify and sign off stock backup documentation upon completion of vessel operations
* Ensure that Purchase Requisitions and Purchase Orders are initiated and communicated to suppliers proactively and within the required timeframes
* Assist with procurement planning to reduce last\-minute requirements and potential operational delays
* Coordinate diesel issues to vessels and ensure that all relevant supporting documentation and records are accurately maintained
* Ensure that EDMA records are maintained accurately and updated timeously

Admin Clerk

The primary purpose of the Hospitality/Operations Admin Assistant is to provide for all administrative tasks related to all lodges within our portfolio. This role requires a high level of organization, communication, and time management skills, and an ability to work well under pressure.

The ideal candidate for the position is interested in all functions relating to hotel or lodge operations and is also an “Eco Environmental enthusiast” with high energy. Due to the variety of duties and responsibilities the individual must be able to multitask.

Driver’s License and High Excel/Analytical skills are required\*\*

*LODGE ADMINISTRATION \& PROJECTS*

□ Procurement of Stocks

□ Quotes and pricing collections

□ Research and obtain all relative information regarding costings of supplies

□ Execute work systematically using agreed procedures

□ Obtain and approve all pro\-forma invoices before being passed to Accounts for payment

□ Follow up with payments to suppliers (sending and receiving proof of payments)

□ Follow up with Remote offices on requirements for procurement

□ Keep updated order lists and needs analysis

□ Create packing lists for cross\-border transits

□ Apply for SARS clearance when goods are exported

□ Keep up to date supplier database

□ Collecting and collating data for Bill of Quantities relating to Projects

□ Saving of all supplier correspondence between JAS and external contacts

□ Data Analysis of various functions within the department

□ Costings for building projects

□ Keep up to date with project budget and spending

□ Get all purchases approved according to budget

□ Keep all shareholders informed of project status and decisions

□ Liaise with sub\-contractors on projects (electricians, plumbers, decorators)

□ Procurement of goods (building materials, tools, décor) for projects

*GENERAL*

□ If necessary, the employee may be required to do general office work or assist in other areas of the company in terms of the General Conditions of Employment.

□ The employee may be required to assist in training programs (computer, sales training etc.)

□ The employee is expected to use our templates and methods for sending out invoices, itineraries, etc.

□ Always provide the team with professionalism, good prompt service and quick turnaround at all times

Job Type: Full\-time

Pay: Up to R20 000,00 per month

Ability to commute/relocate:

* Claremont, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

* Do you reside in the southern suburbs of Cape Town

Education:

* Diploma (Required)

Experience:

* Administration: 2 years (Required)

License/Certification:

* Driver's (Required)

Work Location: In person

Administrative Assistant (Hospitality Operations)

**Purpose of the Job:**  

  

To provide the Fintech Department with administrative support to enable the Department to perform its duties effectively.  

  

**Key Performance Areas:**  

  

* Ensuring that office support and management services are provided to the Head and staff of FinTech.
* Liaise with secretaries and senior staff of financial institutions, industry representative bodies, government, regulatory authorities, community organisations, service providers, project partners and staff of the FSCA.
* Maintenance of the FinTech intranet page.
* Ensuring an accessible central filing system is maintained in accordance with the filing key of the Fintech.
* Keeps records of all Fintech companies and updates the spreadsheet with the current status.
* Ensures that meetings are scheduled in stakeholders’ calendars and venue booked.
* Responds to requests in professional manner and ensures information requested by the public is dispatched.
* Attend to all queries related to projects.Provide day to day administrative support to the IFWG Innovation Hub’s Regulatory Sandbox, Regulatory Guidance Unit and Innovation Accelerator.
* Ensures that the media releases are published by the Communications’ Team.
* Prepare information packages for clients/consumers.
* Prepare documents for meetings.
* Respond to requests for information about the FinTech department.
* Respond to all business queries.
* Responsible for the logging of calls for services needed from Supply Chain Unit (SCU) and ICT.
* Work closely with new FinTech startup companies to understand and prioritize business goals and information needs.
* Liaise with various external stakeholders to ensure that a relevant solution is identified to conform to the business needs of the FSCA.
* Responds and attend to escalations and queries raised.

  

**Other Key Competencies:**  

  

The candidate must demonstrate the following skills and attributes: Good interpersonal skills, office administration and communications (both verbal and written) skills; ability to organise and liaise well with people at all levels; excellent computer and IT skills; ability to function under pressure and monitor projects as assigned. An ability to maintain confidentiality is key.  

  

FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply.  

  

**Please note that correspondence and communication will only be conducted with short listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.**
  

National diploma in Administration or Information Management. Computer literacy. A minimum of 1 years’ experience office management or project management. Competencies and attributes: communication and project management skills. The abilities to undertake work with initiative and efficiency and to handle more than one task at a time are essential.


**Closing Date: 07 October 2026\.**

ADMINISTRATIVE ASSISTANT FINTECH DEPARTMENT

**Senwes Equipment** is looking for a **Parts and Workshop Administrator** to provide efficient administrative support to the workshop and parts departments and ensure smooth day\-to\-day branch operations.



The successful candidate will be responsible for job card administration, workshop and technician support, parts receiving and capturing, stock administration, financial and cash administration, and general branch administration. The role will also require accurate record keeping, following up on outstanding documentation, handling queries, and supporting workshop and parts management.



Join **Senwes Equipment** and play an important role in keeping our workshop and parts operations running efficiently.


  

* National Senior Certificate
* At least 1 year relevant administrative experience, preferably in a workshop, parts, stock or agricultural environment
* Computer literate with good MS Office skills; SAP experience advantageous
* Good administrative, numerical and record\-keeping skills
* Strong attention to detail, organisation and time management
* Good communication and interpersonal skills, with the ability to work under pressure
* Ability to work effectively with technicians, customers, suppliers and branch staff


\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_


* We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
* Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
* Should you meet the above requirements and believe you can contribute to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
* Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.


**CLOSING DATE:** 11 October 2026

Parts and Workshop Admin Clerk

**Job purpose**


* To provide and efficient and a technically proficient administrative support function to the Provincial Head
* To support the Provincial Head by enabling operational effectiveness of the Province
* To perform routine compliance and administrative tasks (e.g. physical security of the premises and assets, monitoring and administration of premises and physical infrastructure)

 **Key responsibilities**

* Attends Provincial meetings and updates meeting minutes
* Filters reports from head office and monitors feedback to ensure deadlines are met
* Ensures that sufficient refreshments and consumables are ordered.
* Updates the Distribution List on the Global Address Book/List.
* Controls and updates internal telephone lists.
* Co\-ordinates the booking of boardrooms and facilities, and invitations to clients for events.
* Co\-ordinates arrangements for functions, sets up the facilities required and recover payment for facilities.
* Ensures that stationery (including welcome packs, promotional items and business cards) are ordered and distributed.
* Monitors and manages stock control team.
* Ensures staff are appropriately reflected on the organisation structure for distribution of work items to the correct staff/teams Cost Structure
* Focuses on operational initiatives within the relevant Province to contain costs within agreed budgets to influence a continual improvement in the cost/revenue ratio and thereby sustain long\-term profit growth
* Monitors expenditure and recoveries against budget with emphasis on the containment of controllable costs, and explores opportunities for cost savings
* Provides input into controllable costs through involvement in the preparation and compilation of budgets with regard to capital expenditure, operating income and expenditure
* Maintains and submits staff expense claims.
* Co\-ordinates telecom recoveries by ensuring that all telephone costs pertaining to personal calls are recovered on a monthly basis.
* Liaises with external vendors (e.g., Dimension Data, Metro file, etc.) to ensure an effective and efficient service is received.
* Liaises with the Financial Shared Services (FSS) to ensure that payments and expenses are handled effectively and efficiently.
* Maintains and updates the payment register

**Infrastructure and Asset Management**

* Ensures overall operational readiness and efficiency of the Province
* Ensures that premises are maintained in terms of housekeeping and general upkeep
* Reports incidents when necessary (e.g., carpets, wallpaper, lighting, roof leaks, etc.) and ensures that these are attended to
* Logs incidents for non\-functioning equipment (fax, photocopier, etc.) via OPS Connect and ensures that these are attended to

**Staff Administration**

* Responsible for housing and control of staff confidential files.
* Co\-ordinates the leave schedule for the Province in conjunction with the Provincial Head to ensure optimal resource allocation.
* Extracts the overdue leave report for the Province and advises the respective line manager to ensure that direct reports take compulsory leave.
* Acts as a central point of contact for the required returns and requests for Human Resources information.
* Ensures that the relevant posters are displayed in terms of Labour Law requirements (e.g., the Basic Conditions of Employment, etc.).
* Ensures that the administration regarding staff changes (e.g., Personnel Record Update / PRUs) is actioned for the relevant department.
* Facilitates the completion of necessary documents relating to staff appointments, transfers, resignations and personal computers (PC) licences.
* Provides general support to staff regarding Employee Self\-Service (ESS) and medical aid issues.
* Maintains staff records.
* Co\-ordinates corporate wear fittings

 **Key performance measure**

* Provincial staff feedback
* Costs control/decreased operating costs for events / stationery / office supplies/travel, etc. Quality and efficiency of general office accounting and reporting processes

  

  

**Competencies and Behaviours required**


Qualifications and Experience


* Grade 12
* Relevant tertiary education
* Minimum 2\- 4 years basic administration skills

  

  

**Knowledge, Skills \& Abilities Required**


PC Literate (Microsoft Word, Windows) MS Word, Excel, Outlook Express


 Essential requirements:


* Must be figure orientated
* Ability to communicate effectively verbally and in writing
* Must be reliable, trustworthy, and honest
* Be in possession of a valid South African Credit Card driver’s license free of endorsements

Provincial Administrator

**Main Purpose:** To provide strategic and operational leadership for the organisation’s information technology function, ensuring secure, reliable, cost\-effective and innovative technology services that support business continuity, operational performance and strategic objectives. The IT Manager is accountable for IT governance, cybersecurity, infrastructure, business systems, service delivery, digital transformation, financial and vendor management, and the leadership and development of the IT team.


.

**Key Performance Areas:**

**IT Strategy and Governance**

* Develop and implement the organisation's IT strategy aligned with business objectives.
* Provide technology leadership and recommendations to improve operational efficiency and business performance.
* Establish, implement and maintain IT governance frameworks, policies, standards and procedures.
* Ensure compliance with corporate governance requirements, applicable legislation and information security standards.
* Monitor emerging technologies and industry trends to identify opportunities for innovation and continuous improvement.
* Develop and maintain a prioritised IT roadmap and technology investment portfolio aligned with business requirements, approved budgets and organisational risk appetite.
* Establish measurable governance objectives and report regularly to executive management on strategic progress, technology risks, compliance, benefits realisation and corrective actions.

 **Infrastructure and Systems Management**

* Ensure the availability, reliability, scalability and performance of all IT infrastructure, including:
	+ Servers
	+ Networks (LAN, WAN, Wi\-Fi)
	+ Cloud environments
	+ Telecommunications
	+ Enterprise applications
* Manage system upgrades, migrations, patches and technology refresh projects.
* Monitor infrastructure performance and implement proactive measures to minimise downtime.
* Ensure effective management and lifecycle control of all IT hardware and software assets.
* Establish and maintain technology architecture, configuration and hardware standards, including software licensing compliance and asset lifecycle controls.

 **Cybersecurity and Risk Management**

* Lead the organisation's cybersecurity strategy and initiatives.
* Implement and maintain security controls to protect information assets, systems and networks.
* Oversee regular vulnerability assessments, security audits and risk evaluations, and ensure identified weaknesses are remediated.
* Ensure effective identity and access management practices.
* Manage endpoint security, network security and cloud security environments.
* Oversee the investigation and response to security incidents and coordinate timely remediation and management reporting.
* Promote cybersecurity awareness throughout the organisation.
* Manage third\-party and supply\-chain technology risk, and track security and audit findings through to verified closure.

 **Business Continuity and Disaster Recovery**

* Develop, implement and regularly test Business Continuity and Disaster Recovery Plans.
* Ensure backup solutions are effective, secure and regularly verified.
* Maintain recovery procedures to minimise business disruption and ensure operational resilience.

 **Service Delivery and User Support**

* Ensure delivery of high\-quality IT support services to all users.
* Monitor service levels and implement continual service improvement initiatives.
* Oversee helpdesk performance and resolution of user requests and incidents.
* Establish and manage Service Level Agreements (SLAs) with internal stakeholders and external providers.
* Drive a customer\-focused IT support culture.
* Define, monitor and report IT KPIs, service levels, incident trends and continual improvement actions to management.

 **Project and Change Management**

* Manage IT projects from initiation through implementation and post\-implementation review.
* Coordinate technology implementations and system enhancements.
* Ensure projects are delivered within scope, budget and agreed timelines.
* Support organisational change management initiatives related to technology adoption.

 **Vendor and Contract Management**

* Manage relationships with technology vendors, service providers and consultants.
* Negotiate contracts and service agreements to maximise value and minimise risk.
* Monitor vendor performance and ensure contractual obligations are achieved.
* Evaluate and recommend technology solutions and service providers.

 **Financial Management**

* Develop and manage the annual IT budget.
* Monitor IT expenditure and ensure cost\-effective utilisation of resources.
* Prepare business cases and cost\-benefit analyses for technology investments.
* Identify opportunities for optimisation and cost savings.
* Lead technology procurement and demand planning in accordance with approved standards, budgets and governance requirements.

 **Leadership and People Management**

* Lead, mentor and develop the IT team to achieve departmental and organisational goals.
* Manage performance, training, succession planning and employee development.
* Foster a culture of accountability, innovation, collaboration and continuous learning.
* Ensure compliance with company policies and labour legislation.

 **Stakeholder Management**

* Build and maintain effective relationships with internal and external stakeholders.
* Translate business requirements into technology solutions.
* Act as a trusted advisor to management on technology opportunities, risks and investments.
* Communicate IT performance, projects and risks effectively to senior management.
* Prepare clear, decision\-focused reports for executive management and relevant governance committees on IT performance, investment priorities, risks, compliance and remediation progress.

 **Compliance and Data Management**

* Ensure compliance with POPIA, cybersecurity requirements and other applicable legislation.
* Develop and maintain data governance, retention and information management practices.
* Ensure data integrity, confidentiality and availability across all systems.

 **General**

* Perform any other duties reasonably associated with the position as required by management.

 **Competencies/skills:**

* Analyses and processes information; asks probing questions; strives to find solutions to problems.
* Interprets data rationally by quantifying issues; applies technology as a means to evaluating data; evaluates information objectively.
* Is comfortable leading people; coordinates and directs groups; seeks to control things.
* Takes action to make things happen; uses initiative to start things up; shows drive and invests personal energy.
* Is open to taking up learning opportunities; is quick in acquiring knowledge and skills; develops expertise by updating specialist knowledge.
* Is focused on continuously improving things; provides insights by identifying key issues; makes intuitive judgments.
* Works participatively with others; is democratic and encourages team contributions; collaboratively involves others in decision\-making.
* Behaves ethically and justly; is discreet and maintains confidentiality; meets commitments by acting with integrity.
* High level of Emotional Intelligence.
* Problem solving abilities.
* Ability to motivate and drive a team.
* Conflict handling skills.
* Ability to build and maintain stakeholder relations.
* Ability to implement innovative solutions.

 **Preferred Requirements:**

* Bachelor’s degree (B.Sc., B.Com./B.Tech.) in:
	+ Computer Science
	+ Information Technology
	+ Information Systems
	+ Related field
* CISSP (Certified Information Systems Security Professional).
* CISM (Certified Information Security Manager).
* CISMP (Certificate in Information Security Management Principles).
* CompTIA Security\+.
* Microsoft Azure Administrator / Solutions Architect.
* ITIL Foundation or higher.
* Business management qualification would be advantageous.
* 10 Years' relevant experience in Inf

IT MANAGER

PETROMAK OIL is seeking an experienced, reliable and highly organized **Personal Assistant / Administrator** to provide direct administrative support to management while also handling the company’s day\-to\-day accounting and bookkeeping functions.

This is a **full\-time, on\-site position** and is suitable for someone who is confident working independently, can manage multiple responsibilities, and has strong attention to detail.

**Key Responsibilities**

* Provide personal and executive administrative support to management
* Manage diaries, appointments, meetings and schedules
* Handle emails, correspondence, documents and confidential information
* Coordinate travel arrangements and other administrative requirements
* Maintain accurate and organized company records and filing systems
* Process supplier and customer invoices
* Capture and maintain accounting transactions using **Sage**
* Perform bookkeeping and assist with bank and account reconciliations
* Monitor expenses, payments, debtors and creditors
* Assist with preparation of financial reports and documentation
* Work with suppliers, customers, banks and other service providers when required
* Assist management with general office administration and day\-to\-day business operations

**Requirements**

* Minimum **3 years of relevant experience** in bookkeeping, administration, or a combined PA/Accounts role
* Good practical experience with **Sage accounting software**
* Good knowledge of Microsoft Excel, Word and Outlook
* Strong bookkeeping and general accounting knowledge
* Excellent organizational and time\-management skills
* Good written and spoken English
* High level of accuracy and attention to detail
* Professional, trustworthy and able to handle confidential information
* Able to work independently and take initiative
* Ability to prioritize tasks and work under pressure

**Preferred**

* Relevant accounting, bookkeeping or financial qualification
* Previous experience supporting a director or senior manager
* Experience working in a manufacturing, oil, automotive or industrial environment would be an advantage

PETROMAK OIL offers an opportunity to join a growing business where the successful candidate will work closely with management and play an important role in both the **administrative and financial operations of the company**.

Pay: From R8 000,00 per month

Work Location: In person

Admin Jobs in Welkom - Page 8

Vacancies (page 8 of 8)