Credit Controller

JOB TITLE: Credit Controller

DEPARTMENT: Finance

REPORTING TO: Financial Manager

PURPOSE OF THE ROLE:

Responsible for ensuring all supplier entries are accurate and processed timeously.. Additional support and administration within the Finance team as and when required.

ROLES AND RESPONSIBILITIES:

Creditors Processing

• Process supplier invoices, credit notes and other creditor-related transactions accurately and timeously.
• Verify invoices against supporting documentation and applicable approvals.
• Ensure invoices are correctly allocated to the relevant supplier accounts, cost centres and/or general ledger accounts.
• Capture supplier payments and maintain accurate creditor records.
• Check invoices for duplication, incorrect amounts or missing information.
• Assist with the preparation of creditor payment runs.
• Ensure supplier invoices are processed within agreed deadlines.
• Maintain accurate and complete creditor documentation.

Creditors Reconciliation Preparation

• Assist with the preparation of monthly supplier reconciliations.
• Reconcile supplier statements to the accounting system.
• Identify outstanding invoices, credits, payments and reconciling items.
• Investigate and resolve discrepancies where possible.
• Follow up on missing invoices, credit notes and supporting documentation.
• Ensure reconciling items are appropriately documented and escalated where necessary.
• Maintain proper records of completed reconciliations for review and audit purposes.

Creditor Queries & Follow-Up

• Respond to supplier queries relating to invoices, payments, account balances and outstanding documentation.
• Investigate creditor queries and liaise with relevant internal departments where required.
• Follow up on outstanding invoices, credit notes and payment queries.
• Provide suppliers with remittance advices and supporting information where required.
• Escalate unresolved or complex queries to the Finance Manager / Financial Accountant.
• Maintain professional relationships with suppliers and ensure queries are addressed within reasonable timeframes.

Cashbook

• Capture and process daily cashbook transactions accurately.
• Assist with the allocation of bank transactions to the appropriate accounts.
• Assist with daily and monthly bank reconciliations.
• Investigate unidentified or incorrectly allocated transactions.
• Ensure all relevant supporting documentation is retained.
• Assist with monitoring bank transactions and identifying discrepancies.
• Ensure cashbook processing is completed accurately and within month-end deadlines.

Credit Cards

• Process company credit card transactions accurately and timeously.
• Ensure all credit card transactions are supported by valid invoices, receipts or other required documentation.
• Allocate credit card expenses to the appropriate general ledger accounts and cost centres.
• Follow up with employees for missing receipts or supporting documentation.
• Assist with monthly credit card reconciliations.
• Identify discrepancies and investigate unusual or incorrect transactions.
• Ensure credit card documentation is maintained and filed appropriately.
• Ensure compliance with company policies and procedures relating to company credit card expenditure.

Stock

• Monitor, analyse and investigate all stock entries to ensure Dear is correct.
• Ensure all relevant order information is given to Logistics for delivery/collection.
• Notify the Warehouse of any stock expected to arrive.
• Sending of Non Conformance Reports, arranging upliftment and replacement.
• Ensure all relevant order information is given to Logistics for delivery/collection.
• Notify the Warehouse of any stock expected to arrive.
• New SKU codes to be created.
• Assisting with back order queries.

KNOWLEDGE AND EXPERIENCE:

· Matric

· Relevant diploma an advantage

· Minimum two years proven credit control experience.

· Experience in invoicing and general accounting is preferred.

· Proficiency in MS Office

SKILLS

· Time management - The ability to consistently meet deadlines and to work well under pressure.

· Excellent organisational skills

· Attention to detail

· Problem solving and critical thinking

· The ability to work independently or as part of a team.

· Excellent written and verbal communication

PERSONAL CHARACTERISTICS

· Integrity – state of being whole and undivided, you always keep your word

· Simplification – The highest form of innovation

· Courageous – Not deterred by danger, brave, fearless

· Authentic – not a copy

· Pioneering – to open or prepare for others to follow

· Relational – building a tribe, kindred

· Takes Initiative

· Resilience

· Growth Mindset

· Ready to Accept Challenges

· Deadline Driven

Work Location: In person