Debtors Clerk

Job Description

RCL FOODS is a deeply rooted South African food manufacturer that produces some of the country’s most-loved brands, including Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – WE GROW WHAT MATTERS – which reflects our belief in collectively doing that little more to create a positive impact that truly matters.

Visit our website: www.rclfoods.com

Our team is on the lookout for a talented Debtors Clerk to join the Finance team at our National Office in Durban. This role would report to the Financial Accountant.

The Debtors Clerk will be responsible for ensuring accurate management of debtor accounts, timely recovery of outstanding amounts, and the availability of up to date financial information.

Duties & Responsibilities

Credit Control

• Receive remittance advices from customers and allocate appropriately.
• Clear all allocated cash in the General Ledger.
• Run statements on SAP prior to agreed monthly deadlines and distribute to customers.
• Assist with reconciliation of Inter-branch / Inter-company accounts and following up of queries/reconciling items.

Customer Administration

• Maintain compliance to credit limits for each customer and highlight possible non-conformance to the responsible supervisor before they exceed defined limits.
• Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits were indicated by the credit analysis report.
• Report on all transactions on 60 days plus to the Finance Manager.
• Process ‘stop supply’ instructions on SAP where customer non-payment payment has occurred, ensuring that all the necessary instructions and authorisations have been received.
• Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.
• Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.

Intercompany Transactions

• Assist with inter-company account reconciliations and confirmations

Treasury Administration

• Review monthly loan schedule for balances with intercompany and external parties.
• Completion of inter-company account reconciliations and confirmations.
• Resolution of the reconciling items on confirmations.
• Allocation of interest to and from intercompany components.
• Process monthly interest journals.
• Process income taxation provision journals.

Year End Support

• Consolidation of provision schedule for group submission.
• Assistance with rolling forward group reporting pack and statutory annual financial statement pack.
• Assistance with calculation of IFRS 9 ECL provision.
• Ad hoc administrative tasks

General Administration

• Good housekeeping and ad hoc duties including general filing and record maintenance.
• Compile ad hoc spreadsheets and analysis when required.

Information and Data management

• Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Minimum Requirements

• Matric
• Degree in Finance or Accounting is preferred
• Minimum of 2 years of experience in a similar role
• Experience in working on SAP as an ERP System