Operations Planning Coordinator

Job Advert Summary

Bidvest Tank Terminals has a vacancy for an Operations Planning Co-ordinator. This opportunity exists within the Logistics Department, based in Durban, reporting to the Logistics Planning Supervisor. The candidate must meet the following minimum criteria.

Minimum Requirements

• Matric
• Logistics/ Supply Chain/ Operations degree would be advantageous
• Minimum 3 years Logistics/ Planning/ Customer Services experience
• SAP Oil-In-One experience
• Experience in the Chemical/ Petro-chemical industry would be advantageous
• Experience in Bulk Liquid Storage Facility/ Terminal Operations would be advantageous

Duties and Responsibilities

• Track and record progress against operations plan
• Ensure that all variances from plan are flagged to the relevant Managers and Shift Supervisors
• Ensure any afterhours amendments to orders, customer request and planned eta’s are timeously updated on the system and communicated to the sites
• Follow up on orders not action according to planned dates and update the system accordingly
• Monitor vehicle status on sites, follow up on excessive vehicle standing times and escalate delays to the relevant Managers and Shift Supervisors
• Follow up on the delivery and collection of customer drums from the various sites
• Follow up on the arrival and clearing of rail cars
• Co-ordinate and record vehicle over/under loads
• Pre-advise Sasol export containers onto Navis
• Complete Sasol Dangerous Goods Declaration (DGD) document for export isotainer & flexi-tainer
• Liaise closely with the sites to ensure that all planned activities (shipping, road, rail, transfers, drumming) are efficient and effectively executed
• Liaise with customers afterhours; keeping them informed of delays or constraints on site that will impact on timeous execution of their orders
• Track and monitor progress on all orders and provide feedback to the clients and management as and when required
• Liaise with internal departments on site activity and planning related matters
• Attend to permit requests
• Review site activity performance (plan vs actual & turnaround times) daily, weekly and monthly and report thereon
• Submit daily reports per shift to the Planning and Operations Management team on progress against customer orders
• Ensure all customer complaints or other incidents are timeously escalated to the relevant managers
• Comply with all planning and other business procedures, standards and work instructions
• General administrative duties within the planning department
• Ensure that there is an effective shift handover

Knowledge, Skills and Abilities required

• Ability to plan organise, prioritise and multi-task
• Excellent communication skills (written and verbal)
• Customer focused