Project Coordinator (Amajuba District - Newcastle & Surrounding Communities)

VACANCY: PROJECT COORDINATOR

Location: Amajuba District – Newcastle & Surrounding Communities
Reports to: Project Manager
Contract: Fixed-term: 1 October 2026 – 30 June 2027
Working Hours: 40 hours per week, Monday–Friday (08:00–16:00)

Working hours may vary due to travel requirements. Where employees are required to work outside of normal working hours, Time Off in Lieu (TOIL) will be provided in accordance with TREE’s policy.

About the Role

TREE is seeking a dynamic, organised and proactive Project Coordinator to support the implementation and coordination of the Kuyakhanya Project. The successful candidate will play a key role in ensuring high-quality programme delivery, effective monitoring, administrative efficiency, and compliance with organisational and funder requirements. This position requires an individual who is passionate about community development and capable of working closely with Community Play Facilitators (CPFs), communities and management to drive programme excellence.

Minimum Requirements

• Degree in Social Sciences such as Community Development, Social Work, Project Management, Education, or a related field.
• At least 2–3 years’ experience in project coordination or community-based programme implementation.
• Experience working with community workers or facilitators.
• Valid driver’s licence.
• Own vehicle or reliable access to a vehicle.
• Willingness and ability to travel regularly within the allocated project area.

Key Responsibilities

1. Project Management & Coordination (50%)

• Coordinate and support the effective implementation of the Kuyakhanya Project.
• Manage programme and funder-related queries in collaboration with the Project Manager.
• Provide oversight and support to Community Play Facilitators (CPFs) to ensure high-quality programme delivery.
• Assist with the recruitment, selection and induction of facilitators.
• Identify challenges affecting programme implementation and recommend appropriate solutions.
• Support compliance with organisational policies, procedures and best practices.

2. Project Monitoring (30%)

• Attend and prepare for project meetings.
• Monitor and review field reports to ensure accuracy, completeness and timely submission.
• Conduct regular field visits to monitor programme implementation and promote best practice.
• Track project progress and identify and address performance gaps.
• Provide ongoing support and guidance to CPFs where required.

3. Administration & Logistics (10%)

• Process and monitor travel and refreshment claims.
• Manage purchase orders and follow up with suppliers and service providers.
• Order and coordinate the delivery of programme resources, including food parcels, training materials and equipment.
• Prepare logistics and supporting documentation for funder and stakeholder visits.
• Support the effective distribution of programme resources to CPFs.

4. Reporting (5%)

• Compile and submit weekly work plans and reports.
• Prepare monthly Project Coordinator reports in line with organisational and funder requirements.
• Ensure accurate and up-to-date project documentation and records.

5. Facilitation (5%)

• Prepare and facilitate training for the Kuyakhanya Project.
• Travel to communities to conduct training and provide programme support where required.

Key Competencies

• Strong organisational and project coordination skills.
• Excellent written and verbal communication skills.
• Strong monitoring, reporting and documentation capabilities.
• High level of administrative accuracy and attention to detail.
• Strong problem-solving and decision-making ability.
• Ability to work independently and collaboratively within a team.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to community development and service excellence.

How to Apply

Interested candidates should submit a comprehensive CV and all required supporting documentation to: Skhona@tree-ecd.co.za

Closing Date: 18 September 2026

Important Application Requirements

Please ensure that your application includes:

• Your reason(s) for leaving your current or previous employer(s).
• Your current and expected salary.
• A copy of your valid driver’s licence.
• Confirmation that you have your own vehicle or reliable access to a vehicle.
• All relevant supporting documents, including:
• ID document
• Qualifications and certificates
• Academic records, where applicable
• Matric certificate
• Reference letters, if available.
• A clear indication of the location/area for which you are applying.
• Proof of residential address.

Important Notice

This is a community-based role. Preference will be given to candidates who reside in, or have a strong connection to, the specific project area for which they are applying.

Your CV must clearly reflect your current residential location. Failure to indicate your location or submit the required supporting documentation may result in your application not being considered.

Pay: R10 000,00 per month

Application Question(s):

• What is your reason for leaving your current/former employer?
• What is your current and expected salary?
• Please indicate your current location
• Do you have your own vehicle?

Education:

• Bachelors (Required)

Experience:

• Project Coordination: 2 years (Required)

License/Certification:

• Driver's License (Required)

Location:

• Newcastle, KwaZulu-Natal (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person