Browse live virtual assistant jobs in Johannesburg, Gauteng. Salaries, top employers and how to apply. Updated regularly.

Administrative Assistant / Development Coordinator
   

 Location: Remote (LATAM or South Africa Preferred)
   

**Compensation**
* Latin America: USD $1,500 to $1,900/month
* South Africa: USD $1,500 to $1,800/month


 Role Type: Remote (Offshore \- LATAM / South America) Schedule: Full\-Time \| EST (Eastern Standard Time) alignment required Reporting to: Megan (Leadership)
   

 Overview: The Operational Force Multiplier
   

 We are a fast\-paced Commercial Real Estate (CRE) development group working with national retailers on high\-stakes deals. We are looking for a sharp, proactive, and highly organized Administrative Assistant to support our leadership team.
   

 This is not a role for a passive "task\-taker." We need an autonomous professional who can anticipate needs, solve problems before they escalate, and operate with minimal direction once onboarded. You will be at the center of our deal flow—handling everything from tracking critical contract dates to creating marketing materials. Because you will manage sensitive internal reports and bank statements, discretion, accuracy, and a "Type A" approach to organization are non\-negotiable.
   

 Core Responsibilities
   

 I. Document, File \& Contract Management
   

* Data Governance: Log reports as received, saving files according to strict company naming conventions to maintain a flawlessly organized digital filing system.
* Contract Coordination: Assist with contract administration by verifying dates, locating specific reports, and tracking deadlines across multiple departments.
* Audit \& Accuracy: Take pride in catching date discrepancies in contracts and ensuring no file is ever "lost" or misfiled.


 II. Daily Alignment \& Proactive Coordination
   

* Note\-Taking \& Alignment: Attend daily check\-ins to align on priorities. You are responsible for taking rigorous notes, tracking action items, and ensuring the Founder's top priorities stay on track.
* Scheduling \& Reminders: Proactively manage calendar invites and follow\-ups to ensure paperwork and reports are submitted by specific cutoff dates.
* Anticipating Needs: Look ahead at the calendar and project pipeline to identify what the leadership team will need before they ask for it.


 III. Communication \& Outreach
   

* Technical Collaboration: Use Microsoft Teams as the primary hub for internal collaboration and real\-time project updates.
* Direct Outreach: Utilize a cell phone (WhatsApp is acceptable) to handle professional calls and coordinate with brokers, retailers, and internal stakeholders.
* Internal Liaison: Act as a "professional nudger" to ensure everyone involved in the deal flow delivers on time.


 IV. Marketing \& AI\-Augmented Operations
   

* AI Integration (Highly Preferred): Actively utilize AI tools (ChatGPT, Claude, etc.) to increase velocity, draft communications, and summarize complex reports.
* Creative Support: Use Canva to create high\-quality "in\-house" marketing materials and static content for distribution to brokers and retailers.


 Who You Are
   

 Experience \& Traits
   

* Adaptable \& Agile: You enjoy a "no two days are the same" environment. You are comfortable stopping one task abruptly to jump on a high\-priority "fire" without losing your focus.
* Autonomous Operator: You find satisfaction in working on your own with little direction. You are a self\-starter who looks for solutions rather than just reporting problems.
* Elite Communication: You possess near\-native English fluency (written and verbal) and can communicate fluidly with a U.S.\-based team and external partners.
* Highly Disciplined: You understand the weight of working with NDAs and sensitive financial data. You are reliable and consistent in a remote environment.


 Technical Requirements
   

* Tech\-Savvy: Proficiency in Google Workspace/Microsoft Office, Microsoft Teams, and Canva.
* Phone Ready: Must have a reliable cell phone for calling (WhatsApp is fine).
* AI\-Native: You see AI as a core part of your professional toolkit to drive efficiency.


**Requirements**
* Location: Must be based in LATAM or South America (must be able to work full EST hours).
* Experience: Previous experience in Administrative Assisting, Executive Assisting, or Real Estate/Legal support is a major plus.
* Compliance: Must be willing to sign a strict NDA and undergo a comprehensive Background Check.


 Why Join Us?
   

 This is a secure, long\-term opportunity to work within the high\-growth sector of U.S. Commercial Real Estate development. You will be a vital part of a team working on national\-scale retail projects, with the opportunity to take on more responsibility and "fix" processes as you learn our specific development lifecycle.

Admin Assistant - 60256628876

**Overview**
 We are hiring a
 **GTM Execution Assistant** 
 (Early Career) for a U.S.\-based, early\-stage B2B SaaS startup developing Voice AI technology for the collections industry.
   

  

 This role is suited to someone with approximately
 **1–3 years of relevant experience** 
 who enjoys structured, hands\-on execution work. You will support the founder’s outbound activity by preparing lead data, managing sequences, handling replies and follow\-ups, and keeping tracking files up to date. Extensive experience is not required; practical prospecting and outreach exposure, combined with the ability to learn and follow an established process, is what matters.
   

  

**Important role expectation:** 
 Campaign planning, GTM design, team leadership, and original copywriting are outside the scope of this position. Messaging, workflows, and priorities will be supplied; your responsibility is to complete the assigned work accurately and on schedule.
   

  

**Key Responsibilities**
* Use Apollo, Clay, company websites, and other databases or online sources to find businesses that meet the client’s Ideal Customer Profile (ICP) rules and compile the relevant companies and contacts into prospect lists
* Complete and check each prospect record by locating reliable work email addresses and LinkedIn profile links, correcting missing or inaccurate information before outreach begins
* Import contact lists and approved message templates into Apollo and Dripify; activate the planned email and LinkedIn sequences and confirm that scheduled sends are running correctly
* Review replies in Apollo and Dripify each working day, use the supplied response guide, follow up with approximately 10–20 engaged prospects, record the next step, and arrange suitable meeting times for the founder
* Carry out weekly sequence maintenance by finding replacements for bounced addresses and removing approximately 100 of the oldest pending LinkedIn invitations in Dripify
* Keep the master prospect list, campaign performance spreadsheet, Google Sheets, and CRM records current, including lead status, pipeline movement, follow\-up dates, and completed activity
* Adapt approved first\-touch and follow\-up templates with light prospect\-specific details, and support re\-engagement campaigns for deferred, stalled, and closed\-lost deals; all written communication must be polished and error\-free
* Manage the assigned daily and weekly checklists, output targets, and additional GTM support requests independently; incorporate feedback promptly and apply the revised approach to future work


**Required Qualifications**
* Approximately 1–3 years of relevant experience in prospecting, lead generation, outbound outreach, sales support, or another hands\-on commercial support role
* Practical experience sourcing company and contact information online and checking potential leads against supplied ICP criteria
* Some hands\-on experience using email and LinkedIn for prospect outreach; any exposure to prospect\-facing phone communication is welcome
* A high standard of written English and clear spoken English, including accurate grammar, spelling, punctuation, and business\-appropriate wording
* Careful and accurate handling of prospect information, message details, follow\-up commitments, and reporting figures
* Ability to learn documented procedures and SOPs and apply them accurately each day
* Comfortable completing recurring, volume\-based tasks throughout the workday while meeting daily and weekly output goals
* Able to organize and complete your own workload in a remote setting, communicate asynchronously, and incorporate feedback into future work
* Available to work full\-time from 9:00 AM–5:00 PM Pacific Time (US)


**Preferred Qualifications**
* Demonstrated experience maintaining consistent daily output in a recurring, volume\-based role
* Exposure to one or more of the following: LinkedIn Sales Navigator, Apollo, Clay, Dripify, or an equivalent outreach system
* Prior responsibility for warm\-prospect follow\-ups, database upkeep, re\-engagement outreach, or meeting coordination
* Experience scheduling meetings through Calendly or a similar platform


**Required Skills \& Tools**
* Lead sourcing: LinkedIn, LinkedIn Sales Navigator, Apollo, Clay, Google Search, or a comparable database
* Outreach: Email, LinkedIn, Apollo, Dripify, phone, or a similar channel
* Records and reporting: Google Sheets, Excel, HubSpot, Salesforce, or a basic CRM
* Team communication: Gmail, Google Workspace, Slack, Zoom, or equivalent software
* Scheduling: Calendly, Google Calendar, or a comparable application


**Schedule \& Pay**
* Full\-time position; 9:00 AM–5:00 PM Pacific Time (US)
* Fully remote role working for a U.S.\-based company
* Pay ranges from R15,000–R25,000 per month, depending on experience and skill
* Annual raises, bonuses, and confirmed holiday PTO


**System Requirements**
* Internet speed of at least 20 Mbps
* Computer with a 2\.4 GHz processor or higher
* 8 GB of RAM or higher
* Windows 10 or newer, or Mac OS X 10\.10 or newer
* HD 720p webcam
* Headset with a microphone


**Benefits**
* Competitive pay rates
* The company provides a U.S. phone number and business email address
* Work remotely from home or any location of your choice
* No commute time
* Consistent work with the same client, fostering long\-term professional relationships
* Opportunities for career advancement, dependent on the client
* Stable work hours and consistent pay
* A supportive, inclusive environment that values diversity and individual growth


 If you are an
 **execution\-focused assistant** 
 who enjoys
 **consistent, repetitive daily workflows** 
 , we want to hear from you!

GTM Execution Assistant (Early Career)

**Overview** 




 We are seeking a high\-level Executive Assistant to support the business operations of a fast\-paced, high\-performing executive.
 



  





 This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision\-making efficiency.
 



  





**Key Responsibilities** 




**Inbox \& Communication Management (CORE)** 



* Manage and triage incoming emails
* Respond, redirect, or decline requests on behalf of the executive
* Act as a
 **gatekeeper** 
 — ensuring only high\-priority items reach the executive
* Route requests to relevant team members



  





**Calendar \& Time Protection** 



* Manage and optimize executive calendar
* Decline or reschedule unnecessary meetings
* Ensure time is allocated effectively



  





**Business Operations Support** 



* Assist in keeping internal workflows on track
* Support coordination across team members
* Ensure follow\-ups and tasks are completed



  





**Collaboration with EA Team** 



* Work under and alongside the current EA
* Learn systems and processes quickly (within \~2 weeks)
* Transition into independent support after onboarding



  





**Requirements** 



* Strong experience in Executive Assistant or similar role
* Excellent judgment and decision\-making ability
* Ability to confidently say “no” on behalf of executive
* Highly organized and detail\-oriented
* Comfortable working in structured, fast\-paced environments
* Experience with
 **Google Workspace**
* AI awareness or willingness to learn



  





**Nice to Have** 



* Experience supporting high\-level executives
* Experience in fast\-growing or high\-demand environments



  




* **Location:** 
 Remote
* **Type:** 
 Full\-Time
* **Working Hours:** 
 10:00 AM – 7:00 PM Pacific Time
* **Training Period:** 
 Must be open to working overnight hours temporarily (approx. 2 weeks)

Executive Assistant

About the Client The client runs two businesses: a business coaching and consulting practice, and a tax planning practice. He currently splits his time roughly evenly between the two, but his focus is shifting toward growing the tax planning business over the next six to nine months, with an eventual wind-down of the coaching business. The VA will support administrative work across both sides of the business during this transition. Role Overview The client is looking for his first Virtual Assis…

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