Browse live virtual assistant jobs in Pietermaritzburg, KwaZulu-Natal. Salaries, top employers and how to apply. Updated regularly.

**About the Role**

 We are looking for a proactive, highly organised and resourceful
 **Executive Assistant \& Healthcare Operations Coordinator** 
 to serve as the client's right\-hand person across executive assistance, recruitment and HR, intake, and daily business operations.
 



 This is a varied, hands\-on role suited to someone who can confidently manage multiple responsibilities, anticipate needs, solve problems independently and keep day\-to\-day operations running smoothly.
 



 The ideal candidate is more than an administrative assistant. They are a dependable, critical thinker who takes ownership, identifies opportunities for improvement and can move between different business functions with minimal supervision. Experience in ABA, healthcare operations or medical practice management would be a strong advantage.
   

  

  




**Requirements**
**1\. Executive Assistance**
* Provide direct administrative and operational support to the executive
* Manage calendars, schedule meetings, coordinate appointments and organise priorities
* Handle correspondence, follow\-ups and general administrative tasks
* Prepare documents, maintain records and ensure important tasks and deadlines are tracked
* Anticipate the executive's needs and proactively address outstanding items


**2\. Recruitment \& HR Coordination**
* Support recruitment activities, including candidate sourcing, screening, interview scheduling and follow\-ups
* Coordinate candidate communication and assist with the recruitment process from application through onboarding
* Support employee onboarding, documentation and HR administration
* Maintain accurate candidate and employee records
* Assist with tracking recruitment progress and identifying outstanding hiring needs


**3\. Intake \& Client Coordination**
* Support the intake process by managing enquiries, collecting information and coordinating next steps
* Communicate professionally with clients, families and relevant stakeholders
* Coordinate appointments, follow\-ups and scheduling requirements
* Monitor outstanding intake cases and ensure timely follow\-through
* Help maintain an organised and responsive intake process


**4\. Daily Operations**
* Coordinate day\-to\-day administrative and operational activities across the business
* Manage competing priorities while ensuring deadlines and responsibilities are met
* Identify operational gaps, resolve routine issues and escalate more complex matters appropriately
* Maintain trackers, reports, documentation and internal systems
* Communicate with internal teams to ensure tasks are completed and information flows effectively
* Take ownership of projects, follow\-ups and process improvements as needed


**Minimum Requirements**
* 3\-5\+ years of relevant experience in executive assistance, healthcare or ABA operations, recruitment, HR coordination, practice management or a similar role
* Proven ability to manage multiple responsibilities across different business functions
* Excellent organisational, time\-management and prioritisation skills
* Strong critical thinking, problem\-solving and decision\-making abilities
* Excellent written and verbal English communication skills
* A proactive, accountable approach with the ability to work independently and with minimal supervision
* Strong attention to detail and consistent follow\-through
* Confidence using digital tools, scheduling platforms, spreadsheets and administrative systems
* Ability to work in a remote environment and manage responsibilities reliably


**Preferred Experience**
* Previous experience in ABA, behavioural health, healthcare operations or medical practice management
* Experience supporting an executive or business owner directly
* Exposure to recruitment, talent acquisition, HR administration and employee onboarding
* Experience with client intake, appointment scheduling and case coordination
* Familiarity with healthcare management systems, applicant tracking systems (ATS), CRMs and workflow tools


**Ideal Candidate Profile**

 The successful candidate will be a dependable, solutions\-oriented professional who enjoys variety and takes pride in keeping a business organised and moving forward.
 



 They should be comfortable switching between executive support, recruitment, intake and operations without losing track of priorities. They will be able to identify what needs attention, take initiative, communicate clearly and follow tasks through to completion without needing constant direction.
 



 We are open to candidates with different strengths, including experienced executive assistants, ABA operations coordinators and medical practice managers. The priority is finding someone versatile, resourceful and capable of becoming a trusted right\-hand person to the client.

Executive Assistant & Operations Coordinator

Company Overview A boutique yoga and Pilates studio dedicated to helping its community move, breathe and feel their best. The studio runs around 250 classes a week, plus workshops, events and corporate classes taught at partner locations. It prides itself on a warm, personal client experience, from the first inquiry to long-term membership. The team includes studio management, a Sales Manager, graphic designers and an outside bookkeeping partner. Role Overview The client is looking for an organ…

Remote Studio & Administrative Assistant

Introduction National Glass (NATGLASS) is a forward-thinking, family-run company transforming the glass manufacturing industry through innovation, technology, and smart engineering. From commercial buildings to modern architectural spaces, our products shape the environments people live and work in. As we continue to grow, we are investing in our IT infrastructure, cybersecurity, and digital operations to support our expanding footprint across South Africa. We are looking for a hands-on Senior …

Senior IT Technician

**About MSF**

  



Doctors without Borders (MSF) is an international, independent, medical humanitarian organisation committed to two objectives: providing medical assistance to people affected by armed conflict, epidemics, healthcare exclusion, natural and man\-made disasters; and speaking out about the plight of the populations assisted. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

  



Today, MSF is present in more than 70 countries, where thousands of MSF doctors, nurses, logisticians, water\-and\-sanitation experts, and other medical and non\-medical professionals work together to bring essential health services to people caught in humanitarian crises.

  



The MSF movement has historically been built around six operational directorates supported by MSF’s 24 sections, 24 associations and other offices together worldwide. MSF Ubuntu is MSF’s newest and seventh operational directorate, approved in June 2025 and operations have since commenced. MSF Southern Africa is one of the founding partners of MSF Ubuntu.

  


**Purpose**

  



The Executive Officer provides high\-level executive, administrative and coordination support to the Executive Director and contributes to the effective functioning of the Leadership Office. The role requires sound judgement, excellent prioritisation, discretion and strategic awareness to manage executive workflows, correspondence, documentation, stakeholder engagement and cross\-departmental follow\-up. The postholder serves as a key coordination and gatekeeping point for the Executive Director and Leadership Team, enabling effective planning, decision\-making and institutional follow\-through in a fast\-paced and evolving environment.

  


**RESPONSIBILITIES/ RESULTS AREAS**

  


***Strategic Support and Institutional Alignment***

  

* Support the Executive Director and Leadership Team in aligning institutional strategy with operational priorities.
* Provide administrative and coordination support for strategic planning and review processes, including Annual Planning, Mid\-Year Review and Annual Review.
* Prepare, compile, distribute and archive strategic documents, briefing materials and data packs for leadership planning and decision\-making.
* Track and report on agreed KPIs, strategic actions and implementation milestones.
* Support selected strategic and cross\-cutting initiatives through coordination, progress tracking and follow\-up.
* Contribute to the continuous improvement of executive office and leadership coordination processes.

  


***Executive Support***

  




* Provide high\-level executive and administrative support to the Executive Director, including preparing documents, reports, presentations and correspondence; maintaining contact lists; coordinating travel; raising procurement requests; and processing expense reports.
* Manage a complex and frequently changing calendar for the Executive Director, proactively prioritising competing demands, resolving scheduling conflicts and ensuring alignment with organisational priorities.
* Coordinate the Executive Director’s and Leadership Team’s agendas to ensure effective meeting flow, preparation and follow\-through across multiple stakeholders.
* Serve as the primary gatekeeper for the Executive Director’s office by screening and prioritising correspondence, visitors, requests and meeting demands.
* Anticipate upcoming priorities and ensure the Executive Director is well briefed on commitments, deadlines, representation requests and required follow\-up actions.
* Manage incoming communications independently, redirecting, escalating or responding where appropriate to reduce routine demands on the Executive Director.
* Maintain up\-to\-date trackers for key stakeholders, recurring engagement points, invitations, speaking requests and RSVPs.
* Support onboarding of senior stakeholders engaging with the Executive Director’s office by ensuring access to key schedules, information and reference materials.
* Provide proactive support by identifying emerging issues, highlighting implications and making recommendations on scheduling and prioritisation.

  


***Meetings, Briefings and Follow\-up***

  


* Coordinate the preparation and logistics for executive, leadership and external stakeholder meetings, retreats, workshops, seminars, conferences and related events, including virtual, hybrid and in\-person formats.
* Prepare and compile agendas, meeting packs, visit briefs, background materials, key messages, contact information and other supporting documentation for executive review and decision\-making.
* Provide administrative support during executive meetings and events, including real\-time coordination of changes, documentation and follow\-up actions.
* Draft and disseminate minutes, action points and summaries for Leadership Team and senior management meetings.
* Maintain a central Action and Decision Log, track decisions, deadlines and commitments, and follow up with responsible departments to ensure timely completion.
* Consolidate information from multiple departments into clear summaries, reports and briefing materials for the Executive Director and relevant governance structures.
* Support the preparation, quality control and timely submission of reports, presentations and governance documentation for Leadership Team, Council, Board, Association and relevant MSF platforms.
* Facilitate effective information flow between the Executive Director’s office, the Leadership Team, governance bodies and relevant MSF movement platforms in line with agreed communication protocols.
* Provide regular status updates to the Executive Director on pending actions, unresolved issues and upcoming commitments.

  


***Correspondence and Communication***

  


* Ensure effective communication and documentation to and from the Executive Director’s office while maintaining confidentiality
* Work closely with Communications and fundraising Departments to prepare and send out communication that require Executive Director’s input to external stakeholders
* Draft, review and finalise high\-level correspondence, presentations, briefing notes and routine responses on behalf of the Executive Director.
* Coordinate the preparation, signature, dispatch and tracking of official documents and executive correspondence.
* Monitor the flow of documents requiring the Executive Director’s attention, approval or signature and ensure timely processing.

  


***Travel, Protocol and Events***

  


* Coordinate complex national, regional and international travel arrangements for the Executive Director, including itineraries, visas, accommodation, protocol requirements, travel advances and post\-travel reconciliation.
* Coordinate high\-level appointments, visits and events involving senior internal stakeholders, board/association members, donors, partners and external representatives.
* Provide protocol and administrative coordination for executive\-level meetings, retreats and official functions hosted by the Executive Director’s office.
* Coordinate the logistical and administrative requirements for confidential meetings, including secure handling of venue details, participant lists and documents.
* Coordinate personal\-assistant support requirements linked to the Executive Director’s representation duties, including event preparation, protocol details and scheduling alignment.

  


***Liaison***

  


* Follow up and action on requests from MSF entities, NGOs, staff, and partners of MSF SnA as directed by the Executive Director.
* Liaise with key stakeholders including internal and external contacts to ensure effective information is conveyed and timely action is taken.

  


***Confidentiality Records and Document Management***

  


* Acts as the custodian of the Executive Director’s Office in terms of records by ensuring easy reference and rapid information retrieval.
* Handle highly confidenti

Executive Officer/Assistant

Job Title: Executive Assistant to Management

**Company:** HOF Migration  
**Location:** Remote – South Africa  
**Employment Type:** Full\-time  
**Department:** Executive Office / Operations  
**Reports To:** Senior Management  
**Work Arrangement:** Fully remote, aligned with UAE business hours

About HOF Migration

HOF Migration is seeking a highly organised, proactive, and detail\-oriented Executive Assistant to support senior management and ensure the smooth execution of day\-to\-day business activities.

This is a fully remote position based in South Africa, working closely with HOF Migration's management team in the United Arab Emirates (UAE).

The successful candidate will act as a trusted administrative and operational partner to management, helping manage schedules, coordinate communication, track priorities, prepare reports, organise meetings, and ensure that important tasks and business commitments are completed on time.

We are looking for someone who takes initiative, anticipates management's needs, follows through on commitments, and can work independently in a fast\-paced, international business environment.

Key Responsibilities1\. Executive and Administrative Support

* Provide comprehensive administrative support to senior management.
* Manage calendars, appointments, meetings, reminders, and scheduling priorities.
* Coordinate internal and external meetings across different time zones.
* Prepare meeting agendas, briefing notes, presentations, and supporting documents.
* Maintain organised digital records, files, correspondence, and management documents.
* Anticipate upcoming requirements and proactively identify scheduling conflicts.
* Handle confidential business information with discretion and professionalism.
* Assist with additional administrative tasks as delegated by management.

2\. Email and Communication Management

* Manage and organise business correspondence on behalf of management, where authorised.
* Draft, proofread, and respond to routine emails and messages as delegated.
* Prioritise incoming requests and flag urgent or high\-priority matters.
* Follow up with employees, clients, suppliers, and other stakeholders to obtain updates.
* Maintain clear communication between management and internal departments.
* Prepare professional business correspondence, reminders, announcements, and follow\-up messages.
* Ensure important communications are addressed within agreed timelines.

3\. Task Management and Follow\-ups

* Maintain a central task tracker covering management priorities, assignments, deadlines, and outstanding actions.
* Follow up with team members to ensure assigned tasks are completed on time.
* Track pending decisions, approvals, deliverables, and commitments.
* Send reminders before deadlines and escalate delays or unresolved issues.
* Prepare daily priority lists and weekly progress summaries for management.
* Ensure important tasks do not remain unattended.
* Identify bottlenecks and coordinate with relevant team members to move tasks forward.

4\. Meeting Coordination and Documentation

* Schedule and coordinate internal meetings, client meetings, and management discussions.
* Prepare agendas and collect relevant documents before meetings.
* Take structured meeting minutes and record decisions, responsibilities, and deadlines.
* Circulate meeting summaries and action items to relevant stakeholders.
* Follow up on outstanding action points and report progress to management.
* Coordinate virtual meetings using Microsoft Teams, Zoom, Google Meet, or similar platforms.

5\. Business Operations and Internal Coordination

* Coordinate with HOF Migration's departments to obtain updates on ongoing activities.
* Assist management in monitoring operational priorities and business deliverables.
* Follow up on pending approvals, documents, reports, and internal requests.
* Maintain trackers, checklists, and standard operating procedures.
* Assist with employee onboarding coordination and internal administrative arrangements when required.
* Help improve internal workflows and administrative processes.
* Ensure relevant information is collected and submitted within agreed deadlines.

6\. Reporting and Presentation Preparation

* Prepare daily, weekly, and monthly management reports using information supplied by the relevant teams.
* Consolidate departmental updates into concise management summaries.
* Maintain trackers for projects, deadlines, deliverables, and key performance indicators.
* Prepare professional presentations, meeting briefs, and internal reports.
* Organise data using Microsoft Excel or Google Sheets.
* Highlight missing information, overdue tasks, and matters requiring management attention.
* Proofread documents to ensure accuracy, clarity, and professional presentation.

7\. Project and Deadline Coordination

* Assist management in coordinating projects, initiatives, and cross\-functional assignments.
* Maintain project trackers covering responsibilities, milestones, deadlines, and progress.
* Follow up with stakeholders to ensure project milestones remain on schedule.
* Identify and escalate risks, delays, and dependencies.
* Arrange project meetings and document decisions and next steps.
* Keep project documentation organised and accessible.

8\. Travel and Appointment Coordination

* Research and coordinate business travel when required.
* Assist with flight bookings, hotel reservations, transfers, itineraries, and appointments.
* Prepare travel schedules and organise booking confirmations and relevant documents.
* Coordinate meetings around management's travel commitments.
* Maintain records of travel arrangements and related expenses.

9\. Digital Tools and Remote Work Management

* Use Microsoft Office or Google Workspace to manage documents, calendars, spreadsheets, and presentations.
* Maintain task trackers using tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.
* Communicate through approved business channels, including email, Microsoft Teams, Slack, or WhatsApp.
* Maintain well\-organised digital folders and ensure documents can be retrieved easily.
* Use approved AI productivity tools for drafting, summarisation, research, and administrative tasks where appropriate.
* Maintain reliable internet connectivity, a suitable remote working environment, and professional communication standards.
* Provide timely updates and remain available during agreed working hours.

10\. Research and General Business Support

* Conduct online research to support management decisions.
* Prepare concise summaries, comparisons, and relevant business information.
* Assist with proposals, internal documents, presentations, and business correspondence.
* Gather information from internal teams and external sources as requested.
* Support management with ad hoc administrative and coordination assignments.
* Verify information before including it in reports or communicating it to stakeholders.

11\. Confidentiality and Professional Standards

* Maintain strict confidentiality regarding HOF Migration's business information, management communications, client details, and internal operations.
* Handle sensitive documents and correspondence only through authorised systems and channels.
* Follow company policies for document access, information sharing, and data protection.
* Maintain professional conduct when communicating with clients, employees, suppliers, and external stakeholders.
* Ensure business information is accurately recorded, securely stored, and shared only with authorised individuals.

Qualifications and Experience

* Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
* Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
* Previous experience supporting senior management, directors, founders, or business owners is highly desirable.
* E

Executive Assistant to CEO

**About W.A G**
---------------


W.A G operates as a business consulting and services firm in Pretoria, South Africa, supporting a team of 11 to 50 professionals through remote operations.

**What you will do**
--------------------


You will manage schedules, organize digital files, handle correspondence, and coordinate administrative tasks to support our remote consulting operations.

**What the role requires**
--------------------------


Organization, clear written communication, and familiarity with standard office software.

**Your first months at W.A G**
------------------------------


You will have streamlined daily communication channels, organized core administrative documentation, and taken over routine scheduling for the team.

**Perks and support**
---------------------

* Career Training
* Internal mobility program
* Mentoring sessions
* Barrier\-free access
* Casual dress code
* Company cellphone
* Free lunch
* Company laptop
* On\-site fitness center
* Team events \& social activities

**Compensation**
----------------


ZAR 10,000–18,000 per month

**Get started**
---------------


Submit your application through the portal to join our remote team in Pretoria.

Virtual Assistant

Media \& Social Media Virtual Assistant (Remote)

**Company:** British Media Company / Viral Scale  
**Location:** Remote  
**Job Type:** Remote, hours and compensation to be discussed

About the Role

We're looking for a confident, proactive and organised Virtual Assistant to join our growing digital marketing team.

This role is ideal for someone who has experience with social media, understands digital marketing and, most importantly, is an excellent communicator.

You'll be supporting our team with day\-to\-day marketing activities, client communication and administrative tasks.

Key Responsibilities

* Communicate professionally with clients via email, WhatsApp and video calls.
* Assist with managing social media accounts and scheduling content.
* Support the team with digital marketing campaigns.
* Assist with client updates, reporting and follow\-ups.
* Help coordinate tasks and keep projects organised.
* Support paid advertising campaigns where experience allows.
* Provide general virtual assistant and administrative support.

Requirements

* **Excellent written and spoken English is essential.**
* Confident and professional when communicating directly with clients.
* Good understanding of social media platforms, particularly Facebook and Instagram.
* Previous experience in social media management, digital marketing or a similar role.
* Strong organisational and time\-management skills.
* Reliable, proactive and comfortable working independently.
* Good attention to detail and ability to manage multiple tasks.
* Reliable internet connection and a suitable remote working setup.

Advantageous Skills

* Experience with Meta Ads Manager or paid advertising.
* Knowledge of Canva or other content creation tools.
* Experience with CRM platforms such as GoHighLevel.
* Experience working with UK\-based businesses or marketing agencies.
* Basic understanding of lead generation and marketing reporting.

How to Apply

**A short introduction video is required as part of your application.**

Please submit your CV along with a **2–3 minute video in English** answering the following:

* Tell us a little about yourself and your previous experience.
* What experience do you have with social media or digital marketing?
* Have you worked directly with clients before?
* Why do you think you'd be a great fit for our team?

You can share your video using a Google Drive, Loom or similar accessible link.

**Please note:** Applications without an introduction video may not be considered.

We're looking for someone with a great attitude, strong communication skills and a willingness to learn and grow with our team.

Pay: From R11 000,00 per month

Work Location: Remote

Media & Social Media Virtual Assistant (Remote)

Remote Recruitment is hiring a Virtual Assistant for our UK-based clients. This is a fully remote position offering South African professionals an excellent opportunity to work with leading UK employers from home. You will work UK business hours and join a supportive, fast-growing team. Key Responsibilities Provide remote administrative support to busy executives and teams Manage calendars, schedule meetings and coordinate travel arrangements Handle email inboxes, draft correspondence and follo…

This is a remote position.


**Job Description**
-------------------

SallySupport is looking for a highly organised, proactive, and compassionate Home Care Operations Virtual Assistant to support a growing U.S.\-based home care organisation.  

  



This role involves supporting daily scheduling operations, caregiver coordination, client communication, compliance tracking, and administrative processes.  

  



Key Responsibilities:  

  



* Monitor daily and upcoming caregiver schedules for gaps, conflicts, and potential issues.
* Maintain accurate caregiver availability and scheduling information in AxisCare.
* Monitor missed clock\-ins, late arrivals, and scheduling alerts, escalating urgent matters appropriately.
* Assist with caregiver shift confirmations and scheduling coordination.
* Conduct routine caregiver check\-ins and follow\-ups.
* Communicate with caregivers regarding availability, upcoming shifts, and documentation requirements.
* Assist with coordinating caregiver and client introductions.
* Respond professionally to routine caregiver, client, and family enquiries.
* Maintain accurate caregiver and client documentation.
* Monitor compliance trackers and flag missing or expired documents.
* Support caregiver onboarding and administrative processes.
* Prepare daily and weekly operational updates and reports.
* Maintain organised records, spreadsheets, and internal tracking systems.
* Follow up on outstanding operational tasks to ensure timely completion.
* Support process improvements and additional operational projects as required.

Working Hours: Full\-time, remote position aligned with U.S. Pacific Time. Initial working hours will align with core weekday business hours  

  



  

  

### **Requirements**


**Requirements**
----------------

* Excellent written and spoken English.
* Strong organisational skills and exceptional attention to detail.
* Previous experience in administration, scheduling, operations support, or customer service.
* Excellent communication and interpersonal skills.
* Confidence communicating professionally via phone, email, and messaging platforms.
* Ability to manage multiple priorities in a fast\-paced environment.
* Strong administrative, documentation, and data\-entry skills.
* Proactive problem\-solving skills and the ability to follow through on tasks.
* Ability to remain calm and professional when handling urgent situations.
* Compassionate and empathetic approach to communicating with caregivers, clients, and families.
* Ability to handle sensitive and confidential information responsibly.
* Proficiency in Microsoft Office, Google Workspace, and online business systems.
* Willingness to learn home care operations, scheduling processes, and compliance requirements.
* Availability to work U.S. Pacific Time business hours, with flexibility as operational needs change.

**Preferred Experience:**  

  



* Previous experience in home care operations or healthcare administration.
* Experience in caregiver scheduling or workforce coordination.
* Experience supporting U.S.\-based businesses remotely.
* Familiarity with AxisCare or similar home care management software.
* Experience in HR administration, caregiver onboarding, or compliance tracking.
* Experience preparing operational reports, spreadsheets, or KPI summaries.

Home Care Operations Virtual Assistant

Virtual Administrative Assistant Location: South Africa, Remote Employment Structure: Independent Contractor Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible ) Salary Range: R17 000 per month depending on experience and expertise About the Role Our client is a growing girls' football programme dedicated to creating opportunities for young girls across South Africa. We are looking for a highly organised and proactive Virtual Administrative Assistant to support the Found…

Virtual Administrative Assistant

Job Summary Progressive Technology is seeking a highly organized, detail-oriented, and proactive Virtual Assistant & Data Entry Specialist to support our team remotely. This role is ideal for individuals who are looking for flexible part-time work while contributing to a dynamic and growing company. The successful candidate will be responsible for managing administrative tasks, handling data entry assignments, and assisting in virtual operations that ensure the smooth functioning of daily busin…

Flexible Remote Virtual Assistant & Data Entry

Part-Time Creator Partnerships Lead Position Title: Creator Partnerships Lead (Part-Time) Hours: 20 hours/week (EST timezone) Location: Remote Employment Type: Independent Contractor About Us We began as a social media agency, but early on, we recognized a major shift: creators were taking over digital growth, culture, and influence. Today, our company is an end-to-end influencer marketing partner. We match brands with high-impact talent, managing partnerships from strategy to execution to turn…

Virtual Assistant Jobs in Pietermaritzburg - Page 6

Vacancies (page 6 of 8)