Browse live virtual assistant jobs in Pietermaritzburg, KwaZulu-Natal. Salaries, top employers and how to apply. Updated regularly.

JOB SPECIFICATION | Virtual Assistant (Remote) | Position Virtual Assistant / Client-Facing Representative Positions Available Two (2) Work Arrangement 100% remote, performed entirely from home Meeting Load Approximately 80 to 100 online meetings per week Engagement Employed by Protem Talent Advisory; month-to-month unless a fixed term is agreed in writing Start Date To be confirmed on placement ABOUT THE ROLE My client is seeking for two experienced Virtual Assistants who will do far more than…

Virtual Assistant / Client-Facing Representative

Outsourcing Staffing Advantage is a boutique Business Process Outsourcing (BPO) firm specializing in providing high-quality remote professionals to businesses across the United States. We are seeking organized, detail-oriented, and proactive Real Estate Virtual Assistants to join our talent pool. In this role, you will support real estate agents, brokers, property managers, and investment teams by managing administrative tasks, coordinating transactions, maintaining accurate records, and ensuri…

Real Estate Virtual Assistant

Virtual Assistant Location: South Africa, Remote Employment Structure: Independent Contractor Standard Working Hours: 04:00am SAST - 10:00am SAST - Part-Time ( Flexible ) Salary Range: R17 000 per month depending on experience and expertise About Our Client Our client is an exciting girls' football initiative currently in its inaugural season. With a strong focus on community collaboration and empowering young girls through sport, they are building a foundation for future football clubs across …

Virtual Assistant - EMPBLSP01

We are looking for an exceptional Executive Assistant who thrives in a demanding, fast\-paced environment and genuinely enjoys spinning multiple plates at once without dropping standards, communication, or attention to detail.

This is not a quiet admin role.

This is for someone who can operate alongside senior management, anticipate problems before they happen, protect time fiercely, handle pressure professionally, and become a highly trusted right hand within a growing business.

This is a fully remote / virtual position supporting senior leadership across multiple areas of the business. You will be expected to manage priorities efficiently, communicate confidently with clients and stakeholders, and keep operations moving at speed. No two days will look the same.If you are organised, commercially aware, proactive, emotionally intelligent, and calm under pressure, we want to hear from you.

**Key Responsibilities:**

* Managing busy diaries and calendars
* Handling senior\-level email management and prioritisation
* Coordinating meetings, travel, and schedules
* Following up tasks aggressively to ensure completion
* Supporting business operations and projects
* Communicating with clients, suppliers, and stakeholders professionally
* Preparing reports, documents, presentations, and correspondence
* Managing confidential information with absolute discretion
* Assisting with systems, workflows, and operational efficiency
* Problem\-solving independently without constant supervision
* Acting as a gatekeeper and protector of senior management time

**Requirements:**

You MUST:

* Have previous Executive Assistant or senior PA experience
* Have experience supporting senior management or directors
* Have a strong customer\-facing background with excellent people skills
* Be highly organised and process\-driven
* Thrive in a high\-pressure, fast\-moving environment
* Be proactive rather than reactive
* Have exceptional written and verbal communication skills
* Be highly competent with technology and remote working tools
* Be able to prioritise effectively under pressure
* Demonstrate exceptional attention to detail
* Be trustworthy, discreet, and capable of absorbing highly confidential matters
* Have a positive personality and resilient mindset, understanding that life within a growing business will not always be a bed of roses
* Be comfortable managing multiple priorities simultaneously
* Remain calm, composed, and solution\-focused during challenging situations

Bonus Points If You Have Experience With:

* Property industry
* CRM systems
* AI tools and automation
* Microsoft 365
* Canva
* Project management tools
* Social media coordination
* Remote team management

This Role Is NOT For You If:

* You need constant supervision
* You struggle with fast\-paced environments
* You are easily overwhelmed by multiple priorities
* You avoid accountability
* You are looking for a slow or repetitive admin role
* You are not confident communicating with senior people and clients
* You take criticism personally rather than using feedback to improve

**​**

**Hardware Requirements:**

* Computer or laptop with stable performance.
* Reliable ADSL/Fibre internet (minimum 50 Mbps).
* Headset compatible with VOIP systems.
* Anti\-virus installed.
* UPS/Backup power for load shedding.

**To Apply**

Please send:

* Your CV
* **Include a video** outlining your experience and why you believe this role is a great fit for you.
* Also include which AI tools you are currently utilizing
* And give examples of previous senior\-level support experience

**Working hours:**

* Monday to Friday (9am to 6pm) UK Time.
* Every second Saturday (10am to 4pm) UK Time.

Job Type: Full\-time

Pay: R23 000,00 \- R25 000,00 per month

Application Question(s):

* Are you comfortable with the Saturday work requirement?
* Please provide suitable dates and times that would suit you to attend an interview. Also, how soon you could potentially start should you be successful.

Experience:

* executive assistant (or similar): 3 years (Required)

Work Location: Remote

Executive Assistant (Real Estate) (Remote)

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Grants Coordinator based in South Africa.**
 Contribute to impactful climate and development initiatives by supporting the efficient administration and coordination of grant\-making activities across Africa. As a Grants Coordinator, you will provide high\-level executive and administrative support to the Head of Grants while helping the broader team manage priorities, deadlines, and stakeholder relationships. You will play a key role in maintaining organized records, coordinating meetings, preparing reports, and ensuring that important decisions and actions are followed through. Working across teams in a dynamic, mission\-driven environment, you will help strengthen operational efficiency and support initiatives focused on inclusive development and long\-term socioeconomic transformation. This role is ideal for a proactive, detail\-oriented professional who combines strong organizational skills with sound judgment and discretion. The position is remote for candidates based in South Africa, with a preference for those located in Cape Town.
   

  

**Accountabilities**
 As a Grants Coordinator, you will provide comprehensive administrative, executive, and coordination support to the Head of Grants and the wider Grants Team. You will help ensure that grant\-related activities run smoothly, information remains accurate and accessible, and internal and external commitments are managed efficiently.
   

  

* Executive support: Manage the Head of Grants' calendar, schedule meetings, coordinate travel arrangements, and organize priorities to ensure effective time management.
* Communication management: Screen and prioritize emails, calls, and incoming requests, ensuring that urgent matters receive appropriate attention and follow\-up.
* Document preparation: Prepare reports, presentations, briefing materials, correspondence, and other documentation required by the Head of Grants.
* Team coordination: Maintain the Grants Team's calendar, coordinate meetings and events, and ensure alignment with key internal and external commitments.
* Deadline and deliverable tracking: Maintain accurate records of important deadlines, deliverables, reporting schedules, and upcoming activities.
* Meeting administration: Prepare agendas, gather supporting materials, attend meetings as required, and produce detailed, accurate meeting notes.
* Action tracking: Document decisions and agreed actions, follow up with relevant stakeholders, and monitor progress to support timely completion.
* Records and document management: Organize, file, and maintain grants documentation and administrative records to ensure information is accurate, secure, and readily accessible.
* Operational assistance: Support procurement processes, logistical arrangements, routine budget tracking, and other administrative activities as required.
* Stakeholder coordination: Assist with communications involving applicants, partners, and internal colleagues, ensuring professional and timely responses.
* Confidentiality and quality assurance: Handle sensitive information with discretion, exercise sound judgment, and maintain high standards of accuracy and professionalism across all administrative tasks.


**Requirements**
 The ideal candidate is an experienced administrative or executive support professional with strong organizational capabilities, excellent communication skills, and the ability to manage competing priorities in a fast\-paced environment. You should be proactive, analytical, resourceful, and comfortable working independently while collaborating with colleagues across different teams.
   

  

* A bachelor's degree in Business Administration, Office Management, Project Management, or a related field.
* Four to six years of proven experience in a similar administrative or executive support role, preferably supporting a grants team.
* Previous experience in grants management, programme management, international development, or a nonprofit organization is highly desirable.
* Excellent organizational and time\-management skills, with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
* Strong written and verbal communication skills, including experience preparing reports, drafting correspondence, and producing accurate meeting notes.
* Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
* Familiarity with virtual collaboration and meeting platforms such as Zoom and Microsoft Teams.
* Demonstrated ability to work under tight deadlines, adapt to changing priorities, and maintain consistent quality in a dynamic environment.
* Sound judgment and a strong commitment to confidentiality when handling sensitive information and records.
* A proactive, solutions\-oriented approach, with the ability to identify problems, take initiative, and resolve issues effectively.
* Calmness under pressure, resourcefulness, and the ability to remain productive when managing competing demands.
* The ability to work both independently and collaboratively, building effective relationships with colleagues and external stakeholders.
* Legal authorization to work in the country where you are based.


**Benefits**
* Remote working arrangement for candidates based in South Africa, with preference given to applicants based in Cape Town.
* Full\-time position within an organization focused on climate action, inclusive development, and long\-term socioeconomic transformation across Africa.
* The opportunity to contribute to meaningful grant\-making initiatives and support programmes with significant development potential.
* Collaboration with a multidisciplinary team working across climate change, research, technical assistance, advocacy, and development.
* Opportunity to strengthen expertise in grants administration, executive support, stakeholder coordination, and nonprofit operations.
* Immediate start, with a 12\-month contract that may be renewed by mutual agreement.


**How Jobgether Works**
 We use an
 **AI\-powered matching process** 
 to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top\-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
   

  

 We appreciate your interest and wish you the best!
   

  

 Why Apply Through Jobgether?
   

  

**Data Privacy Notice:** 
 By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre\-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
   

  

 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Grants Coordinator

Overview HR Service Jobs is seeking highly organized and proactive Virtual Assistants to join our dynamic team on a full-time, remote basis. As a Virtual Assistant, you will provide administrative and operational support to our clients, helping them streamline their processes and improve efficiency. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work independently in a remote environment. Key Responsibilities Provi…

Virtual Assistants Full Time (Remote)

A dynamic administrative support company is seeking a Virtual Assistant to join their team remotely. This full-time role involves providing administrative support, managing schedules, and assisting with project management. Ideal candidates should have a strong background in administrative roles with excellent communication skills. The position offers competitive salary and flexible working hours, making it suitable for those who thrive in remote environments. J-18808-Ljbffr

Remote Virtual Assistant - Flexible Hours and Growth

Xapply is seeking a Virtual Executive Assistant to operate closely with the CEO and Chief of Staff. You will manage inbox triage, complex calendar scheduling, travel itineraries, and AI-generated briefing packets. This role requires a split-shift schedule and proactive handling of asynchronous communications to keep mornings ready for execution. Ideal candidates will be AI-fluent, systems-driven, and capable of proactive problem-solving with exceptional written English. J-18808-Ljbffr

AI-Driven Virtual Executive Assistant for Biotech CEO

We're looking for a Virtual Assistant to own high-volume outbound member texting for a fast-growing travel membership company. You will send outbound texts to a large volume of members on a recurring basis, personalizing each message just enough to feel human and relevant rather than copied and pasted. The core of this role is speed, accuracy, and quality at scale. This is not primarily an inbound support role. It is also not a strategy or marketing position. The immediate focus is outbound tex…

Virtual Assistant (Outreach and Engagement) (BBS883)

Introduction
Through our client\-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.

  

  

We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisations care for and reward their employees and members. Through our own network of advisers or via independent brokers and utilising new platforms Momentum Metropolitan provides practical financial solutions for people, communities and businesses. Visit us at www.momentummetropolitan.co.za  



  

Disclaimer As an applicant, please verify the legitimacy of this job advert on our company career page.
  

Role Purpose
A high\-trust role supporting the Head of Operations and the broader MFP Operations portfolio. The successful candidate will combine executive support with hands\-on business coordination, disciplined follow\-through, data and document management, stakeholder engagement, governance administration and practical problem\-solving.


The Business Personal Assistant enables the Head of Operations to focus on strategic priorities by taking ownership of the coordination, preparation, follow\-up and administration required to move work forward. The role acts as the operational link between the leader, the Operations team, provincial structures, advisers, product houses, support functions and external stakeholders.


The incumbent is expected to create order in a high\-volume environment, maintain reliable information and records, anticipate requirements, surface risks early, prepare decision\-ready material, and ensure that agreed actions are completed. Success in the role is measured by the quality of preparation, the accuracy of information, the reliability of follow\-through, stakeholder responsiveness and the reduction of avoidable administrative burden on the leader and team.

  

  

Requirements
* Grade 12 or equivalent qualification.
* A post\-matric qualification in office administration, business administration, operations, project coordination or a related field is preferred.
* Additional training in project coordination, business communication, reporting, records management, digital systems or operational management is advantageous.
* At least five years’ relevant experience in executive support, business administration, operational coordination or a comparable role.
* Demonstrated experience supporting a senior leader and coordinating work across multiple teams or business functions.
* Experience compiling reports, presentations, meeting packs, trackers and formal business communication.
* Experience managing complex diaries, senior stakeholder engagements and competing deadlines.
* Experience handling confidential information and supporting governance or controlled business processes.
  

Duties \& Responsibilities
### **Executive Partnership and Priority Management**


* Act as a trusted support partner to the Head of Operations, managing priorities, commitments, deadlines, risks and dependencies.
* Screen, prioritise and coordinate incoming requests, correspondence and actions, ensuring appropriate escalation where required.
* Prepare the leader for meetings and decisions by consolidating relevant information, documentation, risks and recommendations.
* Maintain follow\-up processes for decisions, approvals, actions and commitments, ensuring completion and accountability.
* Proactively identify and escalate risks, conflicting priorities or delays that may impact business outcomes.
* Protect executive focus time while ensuring urgent operational matters receive prompt attention.

### **4\.2 Calendar, Meeting and Event Management**


* Manage a complex executive calendar aligned to business priorities, preparation requirements and key deadlines.
* Coordinate meetings, workshops, leadership forums, training sessions, town halls and business events.
* Schedule engagements across multiple stakeholders, resolving diary conflicts and logistics requirements.
* Prepare agendas, meeting packs, attendance records, minutes, action logs and follow\-up communications.
* Manage venues, virtual meeting platforms, catering, travel arrangements and related administrative requirements.
* Ensure participation, required inputs and meeting readiness ahead of scheduled engagements.

### **4\.3 Correspondence and Communication Support**


* Manage and organise correspondence requiring action, response, referral or follow\-up.
* Draft and review professional communications including emails, announcements, briefing notes, invitations and stakeholder updates.
* Adapt communication content and tone for diverse internal and external audiences.
* Verify accuracy, completeness, stakeholder distribution and action clarity before communication release.
* Consolidate stakeholder input into clear, consistent messaging while maintaining confidentiality where required.

### **4\.4 Operational Coordination and Project Support**


* Coordinate operational activities, projects and business improvement initiatives across the portfolio.
* Translate leadership decisions into actionable plans, responsibilities, timelines and deliverables.
* Maintain project plans, action registers, decision logs, issue trackers and supporting documentation.
* Coordinate activities and dependencies across business functions and stakeholder groups.
* Support implementation readiness through effective coordination of communications, training, system access, reporting and support processes.
* Identify process inefficiencies and recommend practical improvements to enhance effectiveness and accountability.

### **4\.5 Reporting, Data and Decision Support**


* Collect, validate, analyse and consolidate information from multiple sources for reporting purposes.
* Prepare reports, dashboards, presentations, briefing packs and management summaries.
* Utilise spreadsheets and reporting tools to reconcile information, identify exceptions and provide meaningful insights.
* Ensure reporting accuracy through validation of source data, calculations, definitions and reporting periods.
* Maintain operational trackers, records and datasets as assigned.
* Present information in a clear, decision\-ready format, highlighting key risks, issues, actions and ownership.

### **4\.6 Governance, Risk and Confidential Administration**


* Support governance activities, approvals, compliance administration and evidence management.
* Maintain accurate records of decisions, approvals, submissions, attendance and completed actions.
* Coordinate system, access and licence administration in accordance with approved governance processes.
* Handle confidential business, people, client and financial information with discretion and integrity.
* Apply records management, privacy, information security and document retention requirements.
* Identify and escalate control weaknesses, process non\-compliance or data integrity concerns.

### **4\.7 Financial and Resource Administration**


* Coordinate invoices, purchase requests, payments and associated financial administration activities.
* Verify supporting documentation, approvals and coding before submission and processing.
* Monitor assigned budgets, licences, subscriptions and service\-related expenses.
* Coordinate travel, accommodation and related documentation in accordance with company policy.
* Manage office resources, equipment requests and administrative assets.
* Raise, monitor and follow up on service requests relating to systems, access, software and workplace requirements.

### **4\.8 Stakeholder and Client\-Centred Support**


* Build and maintain effective working relationships with internal and external stakeholders at all levels.
* Represent the Head of Operations professionally and deliver a positive stakeholder experience.

Business Personal Assistant

Johannesburg | Predominantly Remote | Flexible Hours DMA Group is looking for a reliable, detail-oriented Virtual Assistant to provide administrative support on a flexible, part-time basis. Key responsibilities: Professional CV formatting and document preparation using Microsoft Word Ensuring consistency, accuracy and high presentation standards Assisting with occasional email marketing campaigns General administrative support as required What we're looking for: Excellent Microsoft Word and doc…

Part-Time Virtual Assistant

Virtual Assistant Online/Remote

**Job Advertisement: Product Administrator** 




  





**Location** 
 : Cape Town (Remote) 
 



**Experience** 
 : 1–2 years
 



**Department** 
 : Product Administration
 



  





**About the Role** 




  





 Backspace is looking for a reliable, organised and detail\-oriented Product Administrator to join our team. The successful candidate will provide administrative support to ensure that product information, records and reports are accurate, up to date and well maintained.
 



  





 Experience and understanding of the telecommunications industry, particularly FNO (Fibre Network Operators) and MNO (Mobile Network Operators), will be important for this role.
 



  





**Key Responsibilities** 




  




* Maintain and update product information and records accurately.
* Capture, verify and manage data using Microsoft Excel.
* Prepare and maintain accurate reports and spreadsheets.
* Ensure product\-related information is organised and up to date.
* Provide administrative support to the product, sales and account management teams where required.
* Handle confidential company and product information responsibly.
* Identify discrepancies and ensure that information is accurate and consistent.
* Assist with product administration relating to FNOs, MNOs and the telecommunications industry.



  





**Minimum Requirements** 




  




* 1–2 years of relevant administrative experience.
* Experience or working knowledge of FNOs (Fibre Network Operators) and MNOs (Mobile Network Operators).
* Strong Microsoft Excel skills, including data capture, formulas and accurate reporting.
* Exceptional attention to detail and accuracy.
* Reliable, organised and able to manage information effectively.
* Able to work independently and take initiative, requiring minimal supervision once trained.
* Professional and discreet when handling confidential information.
* Advantageous Requirements
* Experience supporting sales, product or account management teams.
* Existing knowledge of Backspace, its products and the company's operations.
* Previous experience in telecommunications, fibre or mobile network environments.



  





**The Ideal Candidate** 




  





 The ideal candidate is dependable, proactive and highly organised, with a strong eye for detail and an understanding of the telecommunications industry. They should be comfortable working with product information, spreadsheets and reports while managing confidential information responsibly.
 



  





**If you have strong administrative skills, Excel experience and knowledge of FNOs and MNOs, we would love to hear from you!**

Product Administrator

About Us:
   

  

  

 Invest Your Future, Join Our Team
   

 We are an award winning, FT Top 100 Advice Firm who deliver outstanding customer care within the areas of pension advice, retirement planning and investment services. Our growth is based on our straightforward approach to financial advice and our focus on the service we provide to each individual we work with. We are continuously expanding and are looking to recruit and retain the best talent. If you are ambitious and proactive, our organisation will provide you with environment to thrive in. We offer competitive salaries, personalised training programmes, study support and endless development opportunities to our people.
   

  

  

 The Role \& Responsibilities:
   

  

  

 Our Administration Team are at the heart of the service we provide to our clients. The team is involved in every area of the business and really drive our internal processes. If you are looking for a technical role where you can hone your skills within Financial Services, this role is perfect. The key responsibilities will look like:
   

  

  

 Processing Letters of Authority and input accurate data in our CRM system.
   

  

 Communicating with pension providers daily and requesting scheme information.
   

  

 Preparing sign up packs and issuing confidential documents to new and existing clients on schedule to submit new business.
   

  

 Interpreting, gathering and analysis of key data.
   

  

 Analysis of data to ensure all information is correct.
   

  

 Submitting business to platforms and providers for our existing clients.
   

  

 Ensuring submitted business is progressed through to completion.
   

  

 Carefully and accurately completing and recording forms for our existing clients.
   

  

 Communicating effectively with clients and 3rd parties.
   

  

  

 What We’re Looking For:
   

  

 A person who has good administrative experience and has worked in admin\-focused roles.
   

 An ambitious, detail focussed and proactive individual.
   

 A good working knowledge of Microsoft Office applications.
   

 Previous experience using a CRM system.
   

 Experience of working in a client relationship focused, targeted fast paced environment.
   

 Excellent attention to detail and able to work quickly and accurately.
   

 Excellent organisational and communication skills.

Virtual Assistant Jobs in Pietermaritzburg - Page 7

Vacancies (page 7 of 8)